Business Support – Programme Unit At World Food Programme

WFP seeks candidates of integrity and professionals who share our humanitarian principles.
Staff selection is done on a competitive basis and we are committed to promoting diversity and diversity. gender balance.

In accordance with current United Nations policies, female candidates are strongly encouraged

Job Title: Business Support – Program

Type de Contrat : Fixed term

Place of assignment: Port-au-Prince

Position Level: G4

Duration: 12 months

Position name: 2

Unit: Program / CP Management

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ABOUT WFP

The World Food Program (WFP) is the largest humanitarian agency fighting world hunger. WFP works towards a world where every man, woman and child has constant access to enough food to lead a healthy and active life.

THE CONTEXT AND OBJECTIVE OF THE POSITION:

The World Food Program in Haiti is a major player in the fight against hunger. Several activities are being implemented to reduce food insecurity in the country, including emergency food assistance for the most vulnerable households, the implementation of nutritional activities, those linked to resilience, and school canteen programs. and local purchases then those which aim to strengthen social protection systems. WFP in Haiti is seeking to strengthen its Business Support team linked to the Program to carry out all administrative support tasks for the Program Unit and transactions necessary for the implementation of operations.

RESPONSIBILITIES/OBLIGATIONS:

Within the Cooperating Partners Management (CPM) team, the Business Support Assistant will have to carry out the tasks described below in accordance with the principles, standards and requirements of the PAM, in order to ensure good administrative management Program Unit files, agreements with cooperating partners and generally all Program Unit transactions linked to operations (transversal across all activities).

Have a good knowledge of the WFP Administrative and Financial Manual and be able to respond to support requests from Unit staff in the event of doubt about the correct procedure to follow;
Appuyer l’Unité Programme dans les différentes activités et tâches administratives nécessaires au suivi opérationnel des projets ;
Appuyer la création des Micro-Purchase Orders (MPO) ;
Encoder tous les accords, avances, paiements effectués dans le système (WINGS/SAP);

4a. Créer les documents des accords des partenaires Coopérants (SOA/PODA) ;

4b. Créer les requêtes (OA/PR) pour la distribution de cash aux bénéficiaires ;

4c. Traiter et enregistrer les avances demandées par les Partenaires Coopérants ;

4d. S’occuper du processus de paiement des partenaires coopérants à travers l’ITS (invoice tracking system), la création de SES (service entry sheet) et les requêtes de paiement, tout en s’assurant que les normes du PAM sont respectées ;

Traiter les réconciliations liées aux distributions monétaires (dont la création des SES) ;
Archiver toute la documentation dans WINGS ;
Maintenir à jour l’outil de traçage des transactions (Tracking Tool – TT) et s’assurer de la qualité des données insérées à chaque transaction ;
Faire le suivi mensuel des PODA ouverts pour l’Unité Programme ;
Préparer le Cash Forecast mensuel pour l’Unité Programme ;
Assurer toute autre tâche à la demande de la hiérarchie.

LES LIVRABLES À LA FIN DU CONTRAT :

Le processus de création et suivi des étapes administratives et financières des partenariats (p.e. : PR, PO, SES, etc) respecte les délais et qualité attendus ;
Le processus de facturation des partenaires de mise en œuvre est réalisé dans les délais et selon standards de qualité attendus ;
La « tracking tool » est toujours complète et à jour avec les données des transactions ;
Les informations sur les avancées des différents dossiers sont partages de façon régulière ;
Toute la documentation de support nécessaire selon standards du PAM est disponible et archivé.

CADRE DE LEADERSHIP DU PAM : NORMES COMMUNES DE COMPORTEMENT :

Compétences thématiques MRPP

Compétence

Description de la conduite attendue au niveau d’aptitude requis

Motiva

ion

Comprendre et communiquer les Objectifs stratégiques

Aide les membres de l’équipe à exposer clairement les Objectifs stratégiques du PAM.

Être une force de changement positif

Propose des améliorations des méthodes de travail de l’équipe au ou à la responsable hiérarchique.

Faire de la mission du PAM une source d’inspiration pour l’équipe

Explique aux membres de l’équipe l’impact des activités du PAM sur les communautés bénéficiaires.

Faire connaître la mission du PAM au quotidien

Expose clairement comment les responsabilités de l’unité contribueront à la réalisation de la mission du PAM.

Ressources

humaines

Rechercher des moyens de renforcer les compétences individuelles

Aide les collègues moins expérimentés à acquérir de nouvelles compétences et capacités.

Créer une culture de l’ouverture d’esprit

Recherche des possibilités de travailler avec des personnes d’horizons différents.

Accompagner et assurer un retour d’information constructif

Provides support for colleagues working in the same field of activity.

Adopt and advocate a proactive attitude

Monitors progress in achieving objectives and regularly communicates this information to his or her line manager.

Performance

Encourage innovation and creative solutions

Seeks ways to demonstrate ever greater efficiency and rigor in your field of activity and communicates new working methods to your colleagues.

Prioritize achieving results

Focuses on achieving results and monitors completion rates for assigned tasks to find ways to improve efficiency.

Make commitments and stick to them

Assumes responsibility for the tasks assigned to him or her and informs the line manager as soon as possible of any delays in relation to the set schedule and commitments made.

Know how to make decisions

Independently decides what action to take when he or she has a difficult choice to make in the workplace or in dangerous situations in the field.

Partnership

Connect and make WFP units work together

Offers partnership opportunities with other units to his or her line manager.

Building strong partnerships with external stakeholders

Seeks opportunities to collaborate with colleagues and partners in the field to achieve common goals.

Demonstrate political flexibility and adaptability

Learns to recognize the value of WFP teams and external partners in achieving team goals and objectives.

Explain the value that WFP brings to partnerships

Adapts his or her activities to the priorities of his or her line manager to meet the needs of internal and external partners.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Education: hold an undergraduate degree in a relevant discipline (administration, management and accounting or project management, economics and/or legal sciences or similar) .

Experience :

- Minimum 2 years of professional experience in management, accounting and administration; – Minimum 2 years of professional experience in the financial and/or administrative management of projects in state or private organizations; – Experience in the humanitarian field is an asset.

Knowledge and skills :

- Able to carry out precise and careful work, produced within deadlines and standards; – Have permanent availability, be dynamic and tolerate working under pressure; – Able to establish and maintain harmonious working relationships with colleagues, superiors, subordinates and external contacts; – Have good adaptation in a multicultural environment and good interpersonal relationships; – Proficiency in basic Microsoft Office software (Excel, PowerPoint, Word) and Internet navigation.

LANGUAGES :