Business Suppport Manager At Oxfam GB

Oxfam is a global movement of people working together to end the injustice of poverty.

The Role

The role of Business Support Manager is to manage the business administration deparment including oversight and accountability for the Finance, Administration and Logistic (including procurement) functions. This is a key role in the senior leadership team for Oxfam Yemen.

What we are looking for

Our next Business Support Manager will provide business support to the centre of Oxfam’s operations within Yemen. Business Support includes finance and logistics as well administrative support

We offer

This role will give you an opportunity to make a difference in Yemen Emergency Response, to act as key contributor to Humanitarian Response in Yemen, to work with a group of passionate people that are specialists in their fields etc, training and development, offers fair pay and competitive benefits package.This role will give you an opportunity to make a difference in Yemen Emergency Response, to act as key contributor to Humanitarian Response in Yemen, to work with a group of passionate people that are specialists in their fields etc, training and development, offers fair pay and competitive benefits package.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

KEY RESPONSIBILITIES
Technical
Finance
 Provides direction to the Country Finance Manager and finance team on financial management,
policies and procedures and provides assurance of compliance with financial policies and country
laws donor reporting requirements, including proposals, budgets and donor reporting liaising
 Ensures that the programme is informed of all developments in financial policies laid down by
Oxford, The OI platform or the Country Programme. Ensures the programme is complying with
financial standards set by Oxfam GB.
 Provides direct support and advice to the senior leadership team in the field on all matters of
finance specifically budget preparation, monitoring, control and reporting with a view to
ensuring good financial standards are met.
 Directs annual budgeting and planning process for the Programme’s Global Budget in close
liaison with the CD, Programme Managers and Programme Co-ordinators
 Produces monthly financial management information for the Country Management Team and
ensures that the finance team provides necessary financial reports for field programme
managers to monitor and review their project activities.
 Liaises with the funding team to ensure that all donor reporting requirements are met, including
proposals, budgets and donor reporting liaising as required with Regional Funding unit, GB
Node/OI platform and donors as required. Oversee field offices finance team, make sure
compliance is in place and support Country Finance Manager in ensuring the Finance team in
the field offices are well trained and empowered.
 Support Finance Manager and finances team to ensure they have the necessary capacity,
staffing, skills and abilities to effectively deliver operational support and services to the
organisation
 Lead, motivate and support the finance staff in direct and indirect line management to work
effectively together in their jobs
 Produces monthly financial management information and ensures that the finance team provides
necessary financial reports
 Supervises the programme Admin/Finance/Logistics teams in Yemen in maintaining the
programme inventory and fixed assets, ensuring that all Oxfam assets are properly safeguarded
and tracked.
Logistics
 Line Management of the Country Logistics Manager to ensure continuous follow up on Logistics
processes and day-to-day operations and compliance with Oxfam Log procedures and policies.
 Provides support and guidance on good practice on procurement, use of assets, vehicles,
equipment and in general organisation of resources to ensure an appropriate use and
compliance with Oxfam GB policies.
 Ensure that vetting system is in place and aid diversion policies/procedures are followed for all
suppliers, contractors and banks and action points are taken on timely basis
 Oversee field offices Logs teams, make sure compliance is in place and support the Country
Logistics Manager in ensuring that Log teams in the field offices are well trained and empowered
 Support Logistics Manager and Logs team to ensure they have the necessary capacity, staffing,
skills and abilities to effectively deliver operational support and services to the organisation
 Lead, motivate and support the logistics staff in direct and indirect line management to work
effectively together in their jobs.
 Represent logistics function at SMT, escalate issues and concerns from logistics teams, highlight
risk and request adequate attention and support from country management as appropriate.
Administration
 Line Management of the Administration and Liaison Manager to ensure continuous follow up on
Administration and Liaison processes and day-to-day operations and compliance with Oxfam
Administration procedures and policies.
 Ensure timely and quality services from Administration and Liaison processes including timely
approval of Principal and Sub Agreements, visa, travel and insurances, efficient and effective
vendors management, inventory management etc
 Serve as primary lead on legality issues and legal compliance including, legal registration in the
country, staff registration, partnerships, etc
 Be actively involved in and aware of all organisational issues, to proactively identify potential
problems and concerns and deliver quick, practical, business focussed solutions continuously
evolve systems and processes within functional area to meet the compliance and reporting needs
in the most effective and efficient ways
 Ensure good relationship between authorities and Oxfam to enable programme Implementation.
Leadership
 Member of the country senior leadership team providing leadership on programme support
functions, leading on strategic planning and advice in programme support functional areas and
supporting strategic planning of the programme
 Represent logistics finance and admin function at SMT, escalate issues and concerns from these
teams, highlight risk and request adequate attention and support from country management as
appropriate.
 Ensure the best possible support to the programme and advice to the country management team.
 Nurture and motivate a culture-lead, diverse team to work collectively to help Oxfam to put its
strategy, values, and culture into practice, particularly in becoming a safe, feminist and partnerled organisation
 Manage and increase the effectiveness and efficiency of Support Services (Finance, Logistics,
Administration), through improvements to each function as well as coordination and
communication between support and programme teams
 Liaise with managers in country, in the regional centre and HQ as necessary in order to resolve
problems related to the effective functioning of business support.
 Lead and provides support to the Country Director on Risk Management, systems and
compliance; leads on legality issues
 Set an example in embedding Oxfam values in the daily interaction both internally and externally
Management
 Line management responsibility for three diverse teams, supporting and coaching individuals
within the team to develop towards their goals and career aspirations.
 Assign work to others, enabling them to bring their strengths and perspectives.
 Ensure increasing diversity within teams and building a culture of inclusion, including where
recruiting and onboarding new members of the team.
 Provide supportive, safe, inclusive and flexible working environment for your team, allowing all
voices to be heard equally and difference to thrive.
 Ensure that Oxfam’s Counter Fraud policy, strategic plans and procedures are in place and
incidents are managed as per organisational standards.
 Ensuring delivery of results and value for money in all three departments.

For more details about candidates specification please view the complete Job Profile on our website as indicated in the link below