Buyer (For Philippines Nationals Only) At International Committee of the Red Cross

The Buyer facilitates end-to-end procurement of goods and services for ICRC Manila delegation’s operational needs, in accordance with ICRC procedures. S/he ensures purchases are timely, of good quality, and of best value for the delegation.

MAIN RESPONSIBILITIES

· Purchases goods and services in the local market for ICRC Manila Delegation, in accordance with the Logistics Manual and Rules on Financial Management, and in the best interest for the organization.

· Handles end-to-end purchasing activities for assigned categories, from receipt of approved requisition to closing of the file. Activities may include – sourcing suppliers, requesting for quotations, assessing proposals, assessing and visiting suppliers, preparing tender documents, facilitating pre-bid meetings, preparing comparison and selection tables, preparing purchase orders and contracts, attaining internal and supplier signatures/approvals, clarifying specifications/scope of work, negotiating contractual terms with suppliers, executing required documents in JDE, receiving and forwarding goods to end user, resolving any purchase related issues such as claims or incomplete/wrong supporting documents, monitoring supplier performance, preparing and submitting invoices and supporting documents to Finance for payment processing, proper filing of documents.

· Conducts market research of the availability of goods and services.

· Drafts requests for tenders/quotations, selection tables and contracts and submits them to their hierarchical superior.

· Follows up on purchases and deliveries and checks that they confirm with specifications and contract details.

· Receives goods and checks that they correspond to quality and quantities ordered.

· Ensures that payment for all supplier invoices are processed and paid on time.

· Ensures all reporting and compliance requirements are performed correctly and on time.

REQUIRED PROFILE

· University degree in Logistics & Procurement Management, Purchasing/Supply Chain Management or an equivalent qualification in a related field of study;

· 5 years’ progressive experience in a similar field of activities, preferably in medical purchasing;

· Good command of written and spoken English and Filipino;

· Excellent organization skills, decision making, and analytical thinking;

· High level of negotiation and social skills;

· Knowledge in using computer (MS Word, MS Excel);

· Proficient in using ERP software (JDE or SAP).