Communication Assistant (G6) in Abidjan, Ivory Coast – National Fixed term At World Food Programme

Vacancy notice number: 832462

???? Job title: Communications Assistant

✨ Contract Type and Grade : Fixed Term, G6

???? Contract duration 12 months

✅ Unit / Division: Partnerships and Communication

???? Duty station: Abidjan, Ivory Coast

⏰ Application deadline: April 25, 2024

CONTEXT

ADMINISTRATIVE:

This function is part of the Partnerships and Communication unit and the post holder will be under the supervision of the Partnerships Officer. The incumbent at this level must demonstrate responsibility and initiative to answer questions independently when only given general guidance. He must use judgment to manage unforeseen events on a daily basis.

OBJECTIVES ATTACHED TO THE POSITION:

Provide research and specialized communications services that facilitate the creation of content and services aimed at maintaining and strengthening the awareness and reputation of WFP and supporting fundraising activities.

MAIN DUTIES AND RESPONSIBILITIES (indicative and non-exhaustive list):

Carry out specialized communications operations and activities to assist staff in developing, organizing, conducting and disseminating campaigns aimed at specific audiences.
Conduct research, propose ideas and assist with coordination, to ensure efficient and timely execution of video/film, photography and radio projects. Manage the storage and distribution of audiovisual media in accordance with applicable policies.
Play the role of coordinator and support or coordinate media coverage of events, in order to optimize publicity around WFP activities.
Organize and deliver events in close collaboration with colleagues, external partners and media to ensure that events are scheduled and advertised effectively and reach a wide audience.
Monitor traditional and social media and provide management with information that can be used to develop or evaluate communications activities and strategies.
Develop, in accordance with the guidance received, content for traditional and social media platforms and networks as well as printed materials to expand coverage of and support for WFP activities, ensuring consistency with institutional messages.
Disseminate and promote communications guidelines to WFP staff that they can refer to when creating content.
Manage updates and continue development of internal files and databases to ensure information is accurate, structured and accessible.
Respond to technical questions and requests for assistance using initiative and following standard procedures to quickly and accurately handle all requests for information.
Maintain relationships with internal and external stakeholders to ensure harmonized and consistent service and find opportunities for collaboration and integration of procedures and activities.
Improve communication methods and practices to more effectively inform the media and stakeholders about WFP activities.
Any other task as defined by the supervisor.

Desired experience in multimedia journalism, photography, videography, visual storytelling. In addition, good writing skills are required.

ESSENTIAL ORGANIZATIONAL SKILLS “MRPP”:

1.Motivation:

Understand and communicate strategic objectives

Supports the team as effectively as possible to communicate the Strategic Objectives to WFP teams and partners in the field.

Be a force for positive change

Implements new methods or tools to improve work processes and team productivity.

Make WFP’s mission a source of inspiration for the team

Links the activities and tasks carried out by the team to the good results obtained in the beneficiary communities to show the impact of WFP’s action.

Make WFP’s mission known on a daily basis

Explains to team members how each unit contributes to WFP’s overall mission.

2. Human resources:

Look for ways to strengthen individual skills

Seeks opportunities for skill development, including through training modules or hands-on experiences, for self, colleagues and direct reports.

Create a culture of open-mindedness

Leads teamwork development activities with the aim of strengthening relationships within his unit.

Support and provide constructive feedback

Connects less experienced colleagues with team leaders.

Adopt and advocate a proactive attitude

Anticipates issues and develops mitigation plans to ensure the team achieves established goals and targets.

3. Performance:

Encourage innovation and creative solutions

Seeks opportunities to be creative in your field of activity as well as ways to help team members be more innovative and rigorous in their respective tasks and areas of work.

Prioritize getting results

Monitors the team’s expected accomplishments and communicates observations so that expected results are achieved consistently and accurately.

Make commitments and stick to them

Provides clear direction to team members regarding their assigned tasks and responsibilities, while maintaining their own commitments to the team.

Know how to make decisions

Leads by example and provides guidance to less experienced team members in deciding when to escalate issues they are experiencing at their workplace or in the field. ground.

4. Partnership

Connect and make WFP units work together

Facilitates partnerships with other WFP units to carry out field missions.

Building strong partnerships with external stakeholders

Leads by example and provides direction to the team on how to build relationships with external partners.

Demonstrate political flexibility and adaptability

Clearly communicates to colleagues or direct reports the value of contributions to other WFP teams and partnerships with other organizations to achieve WFP’s goals and objectives.

Explain the value that WFP brings to partnerships

Organizes, monitors and prioritizes the efforts he or she and the team make to meet the needs of internal and external partners.

FUNCTIONAL SKILLS:

1.Management of relations with the media and with influencers

Demonstrates ability, within area of responsibility, to respond to or escalate the needs of media and influencers to increase WFP awareness, build relationships and achieve other organizational goals.

2.Technical skills in the field of media and communication

Gathers accurate information in a timely manner and presents it in the required format (e.g. written or visual materials) and orally, to facilitate the flow of information and informed decision-making on communications matters.

3.Specialized knowledge in communication

Demonstrates in-depth knowledge of processes, tools and techniques related to different communication channels. In his area of responsibility, helps to develop written, visual, audio and multimedia content intended for communication supports and makes proposals to improve communication processes.

4. Understanding the socio-political context

Demonstrates knowledge of the multilateral/interagency environment and dynamics in which WFP operates, which is useful in approaching daily tasks.

5.Communication strategy and program

Demonstrates knowledge of WFP’s communications strategy and effectively implements appropriate information and communications programs that facilitate the execution of this strategy.

EXPERIENCE WANTED :

Six or more years of progressively responsible professional experience in communications
Demonstrated ability to perform routine communications, videography and photography techniques and activities in accordance with WFP operational standards as part of daily work.
Demonstrate a sense of responsibility, responsiveness and initiative to react and/or act independently with minimal supervision and general guidance.

MINIMUM LEVEL OF STUDY REQUIRED:

Formation:

Holder of a baccalaureate and/or a university certificate in the field of communication, journalism, human sciences, or any other related field.

Languages:

Excellent level of French and English.