Communications and Information Management Assistant At International Organization for Migration

Position Title: Communications and Information Management Assistant

Duty Station: IOM Philippines Country Office (Manila)

Classification: General Service Staff, Grade G-5

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 5 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of the Programmes and the direct supervision of the Head of Prorgramme Support Unit, the successful candidate will undertake communications work for the Mission, including engagement on social media and websites, and development and production of various communication and visibility materials. He or she will provide backup support on information and data management in the event of emergency response.

Core Functions / Responsibilities:

• Draft, and edit media/communication high quality contents and public information materials for the Mission, in coordination with programme staff, Online Communications Unit (OCU) of Manila Global Administrative Center (MAC), and external experts and stakeholders. These include Information, Education and Communication (IEC) materials, such as brochures, infosheets, newsletters, situation reports, maps and infographics, and video clips.
• Manage Mission’s official website and social media account (Facebook, Twitter) including the drafting, edition and uploading of the contents as well as responding to feedback to the page.
• Support implementation of Mission’s project activities related to communications, including organizing of communications campaigns and relevant online and offline events, creating key messaging materials, among others.
• Support project monitoring, evaluation, and reporting work of the Mission through development of infographics, visualization of relevant data, and formatting/layout/design of the reports and related materials.
• Assist responding to spontaneous requests related to media and communications, from donors, IOM Regional Offices and HQ.
• Assist updating and adapting, as necessary, the existing media and communications tools, in coordination with the Unit and project team.
• Participate and assist in communications meetings with external entities (such as UN country team working groups, and other humanitarian/development partners), and share relevant information and knowledge to the Mission colleagues.
• Provide backup support to and coordinate with key partners on Displacement Tracking Matrix (DTM), IOM Biometrics’ Registration and Verification (BRaVe) System, as well as related training, production of DTM reports and visibility materials, and other requests on information management and beneficiary’s registration systems relevant to disaster preparedness and response, as necessary.
• Undertake duty travels as necessary to support documentation of field activities in coordination with the programme and project teams.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree Development Communications, Social Science, Social Work or a related field from an accredited academic institution with minimum three years of relevant professional experience.
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience

Experience

• Experience in humanitarian work and capacity-building activities with Government, NGOs and INGOs.
• Experience in liaising with governmental authorities as well as with national and international institutions.

Skills

• Familiarity with the information management systems and their role in Disaster Preparedness and Response is an advantage.
• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design, graphic software such as Adobe photoshop and illustrator, multimedia design and processing and publishing software, proficiency in social media is an advantage.
• Good verbal, written, interpersonal skills and creativity.
• Good time management and ability to work under pressure.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1*

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
• The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.