Compliance Analyst At International Committee of the Red Cross

PURPOSE

The HR COMPLIANCE ANALYST is responsible for performing controls and ensuring both the appropriate use of PAC’s policy-making framework and compliance with legislation and other standards. They provide complementary expertise and advise to managers and staff for the design, implementation and monitoring of effective risk management practices (including risk-based internal controls) in the Department of People and Culture (PAC).

The incumbent is primarily responsible for providing support during audit and monitors internal control assessments, particularly the ICRC’s compliance to national legislation at the delegation level. They also provide the necessary support and guidance to non-conforming delegations achieve compliance through appropriate corrective action and in coordination with key stakeholders.

RELATIONSHIPS

• Internally, interacts with HR Managers, HR Specialists, teams under PAC Shared Services, Centres of Expertise (COEs), Risk & Assurance units, Division/ Department managers and staff, RES-CTM unit, Ethics Risk and Compliance Office (ERCO), Internal Audit, Office of Corporate Legal Affairs (OCLA), and the Data Protection Office (DPO)
• Externally, may interact with consultants and other assurance actors.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Assist the risk and assurance unit team members including staff and managers under the HR Department in the execution of the day-to-day activities with respect to risk management and assurance activities.
• Manage the planning, coordination, and monitoring of annual conformity exercise in line with the monitoring of operational risks. In case of non-compliance, issues, and/or challenges, the incumbent coordinates with relevant process owners and subject matter experts responsible for taking corrective action.
• Coordinates with key stakeholders to ensure requirements are consolidated and submitted in a timely fashion during audits.
• Coordinate with internal stakeholders on PAC compliance and controlling issues.
• Coordinate and streamline processes related to compliance tracking, reporting, and audits.
• Prepares, consolidates and analyses data to identify trends and emerging risks identified as part of the Framework, Risk and Assurance unit activities. Consolidates and prepares reports necessary for internal and external compliance reviews, audits, or other data-driven initiatives by the unit.
• Develops relevant communication collaterals and reports that deliver key messages from the unit, i.e., ACE-related and other general compliance reports, including articles for the ImPACt Newsletter.

General Activities:

• Assist the risk and assurance unit team members, staff, and managers in the execution of day-to-day activities respective to risk and assurance activities within the Department of People and Culture
• Contributes to the adherence and enforcement of PAC frameworks by implementing various compliance & controlling mechanisms, especially when risks or deficiencies in the design and/or implementation have been identified or reported.
• Develops and deploys proactive strategies and projects in order to build an environment that supports risk & assurance.
• Processes requests and inquiries sent using collaboration and service & task management tools in line with internal procedures and key performance indicators (KPIs).
• Assist in implementing strategies and projects that support risk and assurance
• Contribute to the development and execution of learning and communication activities or managers, staff and key partners to equip them in their responsibilities to manage key risks and implement good controls.
• Collaborate with peers in other Risk and Assurance units and relevant internal stakeholders to share best practices and knowledge, identify and support potential synergies to address identified transversal risks and issues and work on global initiatives for the improvement of risk management practices and internal control system.

SELECTION REQUIREMENTS

• Bachelor’s degree or equivalent
• A qualification in compliance, risk management, or internal control from a recognized institution is highly desirable.
• Minimum of three years of overall professional experience, ideally within Human Resources, Risk & Compliance, Payroll, Finance, or a related sector.
• At least one year of experience in a compliance-related role, such as internal/external audit, risk management, or internal control.
• Strong verbal and written communication skills, with the ability to capture complex details and translate them into clear and concise documentation.
• Analytical Ability: Demonstrated proficiency in analyzing business processes and workflows, with a strong ability to identify risks and recommend solutions.
• Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). Experience in using software for creating visually appealing reports and presentations is an advantage.
• Language Skills: Fluent in English, both written and spoken. Knowledge of French is an advantage.
• International Experience: Experience working in an international or multicultural environment is highly beneficial.
• Attention to Detail: Strong attention to detail and a commitment to ensuring accuracy in compliance documentation and reporting.

WHAT WE OFFER

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule