Compliance Manager At Acción contra el Hambre España

Key activities in your role will include

Objective 1: To ensure compliance with Action against Hunger and donor procedures.

1- To raise awareness on the importance of complying with regulations and procedures and disseminate a culture of compliance in the mission.
2- To assume an active and proactive role in risk management and to act in advance in case of a possible risky event.
3- To provide key compliance updates per donor contract to all departments
4- To take an active role in projects Kick-off meetings and present a summary of donor guidelines related to the project and brief the team on any updates.
5- To scrutinize supporting documentation and question the validity of information.
6- Review correct implementation of HR, LOG, FIN, TEC archive procedures.

Objective 2: To manage and follow up external and internal audits

1- Lead the audit process from contracting with the audit firm till receiving the final audit report.
2- Ensure all the supporting documents are prepared and reviewed as per the request of external and internal auditors.
3- Follow up on any missing/non eligible documents with the relevant department.
4- Organizing the external auditors work on site (in AAH offices) and the hirings of audit firms.
5- To support other departments by sharing and discussing internal compliance data and auditors’ findings and recommendation to improve the internal control.
6- To follow up and ensure that audits and spotchecks findings and any donor’s recommendations are solved to avoid them in future audits.
7- To ensure that complete, accurate, and timely audit information is reported to Mission Management and/or HQ compliance coordinator

Objective 3: To identify and prevent potential sources of corruption and fraud.

1- To maintain a healthy level of professional skepticism in the mission.
2- To further strengthen transparency and fraud/corruption prevention measures.
3- To provide a more difficult environment to commit fraud by conducting periodically surprising visits to the bases to make sure that there is no over-riding of existing internal controls and procedures, and that the proper authorizations are in place.
4- To perform periodic internal audits on a random base. The internal audit may include: – Check of payments and supporting documents – Surprising cash count – Activity implementation – Field visits
5- Analyze and validate existing control measures used to prevent fraud and corruption schemes. Identify and propose new measures.
6- To attend tender opening sessions from time to time to insure transparency and adherence to the procedures.

Objective 4: Follow up with the local partners reporting and compliance

1- Review local partners supporting documents for the reported expenses on a monthly basis.
2- Ensure that all the supporting documents provided are following AAH and donors’ regulations.
3- Provide the feedback and recommendations on missing (not aligned) documents to the local partners.
4- Follow up related audit findings and recommendations with the local partners and related departments in the mission

Objective 5: General Department Tasks