Compliance Officer – Lebanese Nationals aT Acción contra el Hambre España

The main objective of this position is to ensure within his/her function that AAH Lebanon’s internal processes and activities are fully compliant with AAH Spain and its Donors’ rules and regulations as well with the local legislation. He/she will be responsible for ensuring the grants management of USAID-funded project, following up on work plans and deliverables, following up on reporting, ensuring donor compliance and timely reporting. S/he will coordinate closely with Heads of Departments (Operations, HR, Finance), and MEAL Coordinator to ensure compliance and support partners with grants

Objective 1: USAID Grant Management

Ensure departments understand donor and AAH requirements, and remain available and responsive for all questions and support.
Support Grants Coordinator in gathering all necessary information to complete donor reports.
Contribute to oversight of implementation of program and operational activities in alignment with agreed work plan, and donor requirements to ensure accurate fulfilment of grant.
In coordination with Finance Team, follow up on financial management issues, including spenddown planning, financial reporting, documentation, etc.
Coordinate with Finance Team to ensure payments are executed on time.
Coordinate with Operations Team to ensure procurement processes are correctly implemented.
Participate in operational meetings as requested.
Ensure an adequate attendance and active participation in all Staff Care trainings as requested by the Organization and Country office.

Objective 2: Support with liaising with the external and internal auditors

Ensure all the support documents are prepared and reviewed as per the request of external and internal auditors
Follow up any missing/non eligible documents with the relevant department
Obtain supporting documents from HQ for the expenses not taking place in the mission.
Support with organizing the external auditors work on site (in AAH offices)

Objective 3: Follow up with the local partners reporting and compliance

Request from the local partners all the supporting documents for the reported expenses
Review all the supporting documents provided from the donor’s regulations perspective
Provide the feedback and recommendations on missing (not aligned) documents to the local partners

Objective 4: Lead the archiving function within the mission

Assist in implementing AAH Archiving Policy in Lebanon mission
Review the policy from feasibility point of view and come up with necessary adjustments required for Lebanon mission
Ensure all AAH donor contracts (completed within the last 5 years and ongoing ones) are archived according to the Archiving Policy

Objective 5: General Department tasks

Assisting in providing key compliance updates per donor contract to all departments
Follow up any issues identified in the audit reports
Work with the field offices (occasional visits might be required) on the possible improvements in the internal controls.
Any other related tasks as assigned by the management

Objective 6: Support Humanitarian Activities of Action Against Hunger

Support the emergency interventions of the organization as per the employee’s abilities.
Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
Promote gender equality within the humanitarian and/or development work

Training:

University Graduate with master’s degree.

Technical specific knowledge:

· Good Knowledge of donor rules and regulations (especially USAID).

· Knowledge of internal audit methodologies, Reporting skills;

Previous experience (years):

· At least 2 years of professional experience in a similar role within the comparable setting.

· Experience from both donors and INGO sectors is an advantage.

· Knowledge of Lebanon context.

Humanitarian sector knowledge:

General humanitarian principles.

Organization knowledge: