Consultant– IPPF Pacific Strategy Phase 2 At International Planned Parenthood Federation

Pacific Strategy Development Phase Two, International Planned Parenthood Federation (IPPF)

Purpose

IPPF’s Sub-Regional Office of the Pacific (SROP) is seeking to contract a suitably qualified and experienced consultant to lead the development of Phase 2 of its Pacific Strategy, Niu Vaka. The process includes conducting in-country consultations where possible and holding virtual consultations for those countries where travel is currently restricted due to the COVID-19 Pandemic. The nine Pacific Island countries include Cook Islands, Fiji, Kiribati, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu. The process also involves conducting a face to face or hybrid (combination of both virtual and face to face) facilitation of a regional strategy workshop with key IPPF stakeholders from across the region; culminating in the design and development of a detailed written strategy document with supporting annexes.

The purpose of this Terms of Reference (ToR) is to solicit proposals for the development of a draft Pacific strategy in consultation with IPPF and DFAT according to the approved Strategic Plan process (see attached). The strategy development must:

  • Use the learnings from the Niu Vaka Strategy to inform Phase 2
  • Be consistent with IPPF‘s Strategic Framework for 2023-2028; and
  • Respond to relevant donor priorities and design requirements, in anticipation that DFAT and MFAT will contribute resources to the strategy

Background

International Planned Parenthood Federation (IPPF)

IPPF is a Federation of 120 Member Associations working in 1284 countries, with another 23 Partners working in 18 countries. IPPF is a locally owned, globally connected civil society movement. We work to ensure people are free to make choices about their sexuality and well-being, in a world without discrimination. We deliver sexual and reproductive health (SRH) services around the world and fight for sexual rights for all. In 2016, we delivered 218.5 million sexual and reproductive health services.

Our vision: While IPPF’s strategy is under review, we remain committed to people being free to make choices about their sexuality and well-being, in a world free of discrimination[1].

Our Mission: Building on a proud history of 65 years of achievement, we commit to lead a locally owned, globally connected civil society movement that provides and enables services and champions sexual and reproductive health and rights for all, especially the under-served

Our Core values: Our core values guide the way we undertake our work. We believe:

[1] The IPPF global strategy is currently under review and the vision and mission may be updated to reflect the organisation’s new strategic direction

  • in social inclusion with a demonstrated commitment to enable the rights of the most under-served to be realised*
  • in diversity, respecting all regardless of their age, gender, status, identity, sexual orientation or expression
  • our passion and determination inspire others to have the courage to challenge and seek social justice for all
  • in the significant contribution our volunteerism delivers across a range of roles and as activists inspiring the Federation to advance its mission
  • in accountability as a cornerstone of trust which is demonstrated through high performance, ethical standards and transparency.

[1] The IPPF global strategy is currently under review and the vision and mission may be updated to reflect the organisation’s new strategic direction

IPPF Pacific Strategy

On the 29th of October 2018, IPPF launched its first ever Pacific Strategy in Suva, Fiji. Developed for the Pacific by the Pacific, Niu Vaka moves away from providing short-term project funding to support Member Associations across the Pacific in a holistic and integrated way to build their capacity and sustainability, enabling them to reach more people and to ensure they can continue to do so into the future.

Four years on, IPPF Pacific will now embark of phase 2 of the strategy. The intention is to draw on lessons learnt from phase 1 to inform phase 2 in alignment with IPPF’s next global Strategic Framework (2023 – 2028), and address evolving national priorities within the 9 countries it serves. IPPF intends to seek a funding contribution for the Strategy’s delivery from its major bilateral donors supporting the Pacific; namely DFAT and MFAT. As such, the design and development of the strategy must be responsive to these donors’ priorities and design requirements.

The Strategy will explore the following key questions:

  • What lessons learned from the first phase of the strategy can be applied to an improved second phase? How can impact be improved?
  • What does IPPF – including both the MAs and supporting Secretariat team – want to see by 2028 in terms of technical capacity, resource, internal revenue generation, institutional capacity?
  • What should be the role of the Pacific MAs in improving SRHR in the region: advocacy, service delivery, partnerships and demand generation?
  • What kind of short and long-term support is required from the IPPF Secretariat and other MAs? (Note that the Secretariat comprises Central Office, Regional Offices, and SROP)?
  • How can the IPPF ESEAOR SROP Office and the Pacific Member Associations draw on lessons from global and Asia programs to maximise the value add of being a member of a globally connected Federation?
  • How will IPPF Member Associations and SROP address the new norm of working in a global pandemic?

It is essential that the plan be developed in a consultative manner, and be owned by the Member Associations, Sub-Regional Office of the Pacific (SROP) team members, and the and the East and South-East and Oceania Regional Office (ESEAOR) through to 2028.

Scope of Work

The scope of services will include: –

a) Desk review of existing documents on programs and activities.

b) Coordination and oversight of in-country consultations across 9 Pacific MAs. The consultant will coordinate the in-country consultation meetings remotely from Suva, Fiji, supporting locally recruited consultants (due to COVID-19 related travel restrictions hindering travel to many Pacific countries). The meetings will be carried out by the MA teams led by a locally hired facilitator using a format and framework designed by the lead consultant, and the lead consultant will work with the facilitators to bring the consultation meetings to a successful conclusion in line with their objective of gathering MA input for development of the overall strategy.

c) Facilitation of a regional stakeholder workshop, to be held over a week in Fiji, with face to face and virtual participation envisaged by the 9 Pacific MAs and other IPPF stakeholders.

d) Design and development of IPPF’s Pacific Strategy 2023 – 2028 document, including all supporting materials to meet donor requirements.

Deliverables and Project Execution

The consultant will submit the following deliverables throughout the consultancy: –

  • A project plan, including key activities, milestones and list of deliverables
  • Develop a format for the national consultation meetings and coordinate facilitators in gather input from each Member Association
  • Coordinate the collection of the consultation reports from the facilitators
  • Develop a Regional Workshop agenda and plan for the event
  • Produce a Regional Workshop report, which will be an overview of outputs from the event
  • Draft the Pacific Strategy document and annexes (format, including annexes, to be agreed with IPPF but likely an implementation plan, resourcing strategy, monitoring and evaluation framework, risk matrix, and budget)
  • Provide a final strategy document and supporting annexes, incorporating feedback from IPPF and any contributing donors (likely DFAT, MFAT).

The duration of the consultancy is expected to last no more than two (2) months, including 1 month working from the SROP office in Suva, Fiji and the remaining time carried out from the consultant’s home. It is estimated that the consultancy will require 35 working days inputs (based on a 5-day week).

Proposed time frame (actual dates to be agreed between IPPF and Consultant):

  • Finalisation of methodology – submitted 13th May 2022
  • In-country and virtual consultations – Concluded by June 3rd 2022
  • Regional workshop – The week of June 6th 2022
  • Submission of final strategy document – 1st July 2022

Consultant Qualifications and Experience

Consultants will be shortlisted on the basis of past experience and handling similar types of projects/assignments in the international development sector. The following are the minimum qualifications and experience expected of the consultant:

  • Relevant tertiary qualifications;
  • Experience in the Pacific (critical);
  • Extensive experience in international development programs, preferably health programs;
  • Demonstrated experience in development of strategic plans, using tools such as Balanced Scorecard;
  • Demonstrated experience in culturally sensitive stakeholder consultations;
  • Experience in sexual and reproductive health programs (desired);
  • Organisational capacity building experience
  • (International development) Programme design expertise; and
  • Proficiency in English (writing and speaking).

Please note consultants may submit as individuals. It is a requirement that the hired contractor can demonstrate they are able to obtain an entry visa for Fiji, and persons from outside the Pacific must be able to indicate they will travel to Fiji from a country permitted entry.

IPPF’s Responsibility

IPPF will make available all documentation, information and staff required by the Consultant to complete the tasks outlined in this ToR. IPPF will provide all data from preparation work pertaining to the development of the strategy.

IPPF will also provide a staff member from the SROP office to provide remote support to the Consultant during in-country visits, and will provide logistical support for travel, accommodation, and meeting arrangements.

Consultant’s Responsibility

In tendering to undertake this work, the consultant will provide the following:

  • Curriculum Vitae that indicates their experience, capacity and capability to undertake the scope of work within the specified timeframe. Maximum 4 pages;
  • Experience summary according to the evaluation criteria listed in section 5 above. Maximum 4 pages;
  • Proposed approach for the consultancy, supported by a project plan indicating the key activities, milestones and deliverables; and
  • A breakdown of proposed costs (consulting fees).

(Note: Travel to Fiji and accommodation in Suva will be provided. Per diems will be based on IPPF standard per diems.)

Please note: Fees must be quoted in AUD. Please indicate daily rate and number of days’ work. Fees should exclude VAT. Where indicated, VAT should be shown separately and indicated separately on invoices.

How to apply

Please send your expression of interest by email to:

Mela Nabou MNabou@ippf.org and Filomena Buliruarua *FBuliruarua@ippf.org

Please use the subject heading “Consultant– IPPF Pacific Strategy Phase 2”

Deadline for proposals: 30th April 2022

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