Coordinator, Proposal Development And Donor Reporting At CARE USA

Join CARE Afghanistan as a Proposal Development and Donor Reporting Coordinator!

Are you passionate about making a difference in humanitarian and development work? Do you have the skills to manage proposals, grants, and reporting processes? CARE Afghanistan is looking for a dedicated Proposal Development and Donor Reporting Coordinator to lead our efforts in securing funding and ensuring high-quality program management.

In this role, you will manage all internal and external reporting, optimize grant and program management processes, and coordinate high-quality proposal writing and submissions. You will also identify funding opportunities, strengthen internal systems, and ensure strategic response quality. Reporting to the Deputy Country Director – Programs, you will collaborate closely with the Program Advisor, technical leads, and other relevant teams to make a meaningful impact.

Key Responsibilities:

Optimize Grant and Program Management Processes:

• Lead the development of improved program management processes and tools.
• Build capacity for program and support staff on new processes.
• Initiate and follow up on monthly and grant-cycle specific processes.
• Support Program Quality (PQ) teams in capitalizing on learning from report outcomes.
• Provide training on report writing, proposal writing, and donor guidelines/regulations.

Ensure Compliance with Donor Guidelines and Regulations:

• Ensure CARE Country Office (CO) compliance with donor regulations regarding grants management and reporting.
• Serve as the mission focal point for questions related to donor regulations.
• Act as the primary contact for discussions with donors on ongoing programs.
• Coordinate responses to requests for information from donors.
• Develop compliance fact-sheets as needed.
• Provide capacity building to staff on donor compliance guidelines in collaboration with Program Coordinators and the finance team.

Lead All Internal and External Reporting Processes:

• Develop and update tools for tracking and planning both internal and external reporting processes.
• Support program teams in compiling, editing, or completing internal and external reports.
• Streamline and simplify internal reporting processes in collaboration with PQ teams.

Ensure Effective Coordination of Program Development Processes:

• Coordinate and work with teams on the development of proposals or bids from start to submission.
• Develop and maintain strong internal relationships with focal points at all levels of CARE Federation, including the Asia Regional Office, global technical teams, and CARE Member Partners.
• Liaise with CARE US HQ fundraising units.

What We’re Looking For

• Education: A bachelor’s degree in writing, journalism, literature, International Studies, or related field.
• Experience: At least 5 years of experience in writing proposals, articles, reports for NGOs, donors, or research companies, and developing budgets. Minimum of 5 years of field experience in humanitarian/relief and emergency response programming, development, and rehabilitation.
• Skills: Strong written English skills, ability to meet timelines in high-stress situations, and extensive experience in proposal development and program design.
• Knowledge: Familiarity with key development and humanitarian aid donors (ECHO, GAC, FCDO, USAID), and key program areas (nutrition, health, mental health-care practices, gender-protection, WASH, food security and livelihoods, DRR).
• Additional Qualifications: Good knowledge in gender analysis, conflict sensitivity, and partnership management. Experience in Afghanistan or similar humanitarian relief contexts is an added advantage.
• Attributes: Strong attention to detail, ability to build coherence between project documents, and willingness to travel within Afghanistan, including remote and low-resource environments.

Be part of a team that drives change and improves lives in Afghanistan!