Country Administrator At AIFO Liberia

About the Role

3-month probation period and with the possibility of renewal. Gross Salary between 2500 and 3200 euros.

Benefits: 1 flight, health insurance, reimbursement for accommodation expenses for a maximum amount of 1000 euros per month.

Objectives

The Country Administrator is responsible for the supervision, management and quality implementation of all aspects of AIFO financial and administrative operations in-country, in particular ensuring the proper administrative and accounting management of AIFO projects in Liberia.

Main responsibilities

Financial Management

• Supports the Country Director (CD), Chief of Party, and Project Managers (PM) in the administrative management, budget analysis, budget forecasts, and fund requests of ongoing projects;
• Ensures that financial expenses and transactions are in line with donors and AIFO procedures;
• Supports, coordinates, and supervises the regional offices;
• Support the CD with the management of the annual financial plan and country designated budget in Liberia in collaboration with the HQ;
• Ensures proper paper and digital filing of documents;
• Ensures compliance with the country’s tax and labour laws.

Accounting

• Provides for the recording of expenses and other financial transactions on the organization’s accounting application;
• Monitors the cash flow of projects and carries out long-term planning of fund transfers in coordination with the CD, the PM and the Project Office in Italy;
• Monitors PM expenditures based on budget availability;
• Provides for the payment of salaries within the framework established by the laws of the country; – Provides bank and cash reconciliation for all ongoing projects in the country;
• Prepare annual financial statement and have it audited by a LICPA licensed firm to ensure compliance with the national NGO annual reporting requirement;
• Arrange and oversee the AIFO Liberia annual general audit and project audits;
• Support the application of the renewal of AIFO’s business registration and re-accreditation to be processed in a timely manner, in collaboration with the CD.

Human Resources Management

• Supervision, coordination and periodic training of administrative staff; participates in the recruitment of administrative staff;
• Prepares and edits local staff contracts in cooperation with the CD, PM and HQ to ensure they are in line with AIFO policies and state laws;
• Supports the CD in obtaining all necessary permits for expatriate staff (visa, work permit); – Development and/or updates of administrative tools/template for AIFO Liberia.

Logistics and procurement

• Ensures compliance for the purchase of goods and services according to donor and AIFO rules;
• Supervises transactions
• Updates and monitors the inventory of projects and AIFO assets in collaboration with the logistician.

Requirements to achieve role’s objectives:

• University degree in finance, accounting, administration or related field

• At least 3 years of proven professional experience in the same role

• At least 2 years of proven experience with INGOs

• Good knowledge of main donors’ administrative rules and procurement procedures (in particular EU and SIDA)

• Experience in audits management

• Experience in managing staff/teams

• Excellent verbal and written communication skills

• Ability to meet deadlines and work under stress; Ability to work independently; Reliability and precision

• Excellent knowledge of the Microsoft Office package

• Excellent knowledge of English language, written and spoken