Country Finance Manager At Handicap International – Humanity & Inclusion

Vacancy

01

Job Context

• HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of people with disabilities in society. HI is an independent and impartial aid organization working in situations of poverty, exclusion, conflict, and disaster throughout Bangladesh. With projects in different districts of the country, HI works not only with people with disabilities and other vulnerable populations, but also with their families, their communities, and local humanitarian actors in order to respond to their essential needs, improve their living conditions, promote respect for their dignity and fundamental rights, and provide sustainability in its action. As one of the key organizations in the disability sector, HI has a wide range of projects which assist to promote the inclusion of persons with disabilities and their issues in emergency and development contexts, building capacities of local stakeholders, and reducing the impact of natural and human-made disasters. Particularly in Coxs Bazar district, HI is providing services in rehabilitation, MH/PSS, SRH, protection, and inclusive education with an inclusion mainstreaming approach to refugees and host populations affected by the forcibly displaced undocumented Myanmar nationals. HIs multi-sectoral mobile units (MU) and static approach are currently working in 15 camps located in both Teknaf and Ukhiya Upazilas and surrounding host areas providing comprehensive services in physical rehabilitation, and primary health care, protection, and MH/PSS.
• HI is currently implementing a development and humanitarian response project in Kurigram, and Cox`s Bazar district through 4 project offices (Kurigram, Ukhiya, and Teknaf) and 2 coordination offices (Dhaka and Cox Bazar).
• Operational Thematic: Livelihood, Health and Rehabilitation, Protection, Inclusion, Education, and Atlas Logistics
• Number of staff: Around 294 National staff and 06 international staff
• HI is currently looking for a Country Finance Manager for its Finance Department. The Country Finance Manager will report to Country Director and is responsible for leading the finance teams, ensuring compliance with HI’s standards and local rules in the finance field, financial strategy, and steering and operational financial management within his/her area of responsibility.
• Job Location: Dhaka
• Type of Contract: Fixed-term
• Duration of the Contract: As early as possible to 31 December 2023.

Job Responsibilities

• Mission 1: Management
• Embodies HI’s values daily (Manager as a role model).
• Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, and leads the necessary changes. Gives meaning to each management action. Encourages inter and intra-departmental exchanges of practice. Encourages innovation and risk-taking (Manager as a coach for meaning).
• Organises the operational management of his or her team, structures the workaround identified processes steers performance, and facilitates the resolution of problems (Operational manager).
• Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism, and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind, and the expected individual and collective behavior (Manager 1st HR&Coach).
• Mission 2: Strategy and steering
• Contributes towards the drafting, revision, and implementation of the financial section of Operational Strategy (StratOp) within his or her area of responsibility area and in line with HI’s financial policies.
• Oversees the breakdown of financial strategy into action plans and advises on financial issues.
• Produces compiles and analyses financial indicators and, if necessary, creates additional indicators.
• Is in charge of the assessment, mitigation, and treatment of financial risks and disputes.
• Reports on incidents and their treatment to his or her line manager and functional managers.
• Oversees HI external representation activities related to financial issues, takes part in inter-NGO working groups, and ensures the development of partnerships in his or her geographical area.
• Leads the financial capacity assessment of local partners and the resulting capacity-building plans.
• Mission 3: Standards and expertise
• Oversees the deployment and monitors compliance with all of HI’s financial policies, processes, and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.
• Directs and controls HI’s compliance with the legal framework of the country or countries of intervention and monitors changes in standards and case law and in the practices of other stakeholders working in the finance field.
• Ensures the production and filing of financial documents ensuring the legality of HI’s operations in the country or countries of intervention.
• Ensures compliance with the General Data Protection Regulation (GDPR).
• Ensures implementation of and compliance with procedures for archiving financial documents and the publication and updating of financial documents in the dedicated workspaces.
• Supervises internal control in his or her area of responsibility, as well as any necessary corrective actions.
• Mission 4: Operational implementation
• Responsibility 1: Ensures financial and budget management
• Supervises the drafting of budgets and verifies that HI’s funds are being used optimally in his area of responsibility.
• Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information following the financial calendar.
• Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.
• Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.
• Responsibility 2: Ensures accounts management
• Is the focal person on accounting issues.
• Ensures the accuracy and updating of accounts information and coordinates the process of reporting and compiling accounts information following the financial calendar.
• Directs the development of all accounting processes under his or her responsibility, ensuring compliance with the accounting reference framework (procedures, tools) and their incorporation into the accounting information system (IS).
• Consolidates, checks, and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts, and monitoring of fixed assets.
• Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.
• Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
• Ensures implementation of and compliance with procedures for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.
• Provides the supporting documents asked for by internal or external auditors.
• Responsibility 3: Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations
• Directs the drafting of funding proposals for institutional donors and the construction of funding schedules:
• Supervises and accompanies the drafting of funding proposals and optimizes the funding schedules (coverage of office and support costs); compiles and coordinates multi-program proposals when the programme is the lead.
• Examines alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits, etc.). Ensures that these obligations are realistic and compatible with HI procedures.
• Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
• Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments
• Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
• Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.
• Responsibility 4: Ensures cash-flow management
• Is the focal person on cash-flow issues.
• Examines formalizes and optimizes requests for funds to ensure the availability of cash in cash boxes and bank accounts and meet the financial needs of the mission. Assists project managers in defining their cash-flow requirements.
• Ensures the provisioning of cash boxes, contributes to bank reconciliation operations, and carries out cash box/safe inventories for monthly and annual closings.
• Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility.
• Evaluates and provide means of payment adapted to the needs of the mission and ensure compliance with payment rules according to the defined thresholds.
• Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.
• Ensures the completion of requests to open or close bank accounts on behalf of the organization according to operational needs and the updating of bank signatories.
• Identifies exchange rate risks and puts measures in place to mitigate these risks.
• Mission 5: Profession facilitation
• Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use, and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.
• Coordinates professional facilitation in his or her area of responsibility fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
• Develops a pool of local talent.
• Mission 6: Emergency preparedness and response
• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, to ensure HI’s quick and efficient response.

Employment Status

Full-time

Workplace

• Work at office

Educational Requirements

• Master’s Degree in Business Administration, Business Studies, Commerce, Accounting, Finance, Economics, or any relevant discipline.

Experience Requirements

• At least 7 year(s)

Additional Requirements

• Age at least 18 years
• At least 7-10 Years’ experience in Senior Level Finance positions (preferably Senior Management Team-SMT level) in development and humanitarian context.
• Proven experience in managing large and diverse teams.
• Proven ability to prepare budgets and donor financial reports.
• Strong analytical skills, critical thinking skills, problem-solving skills, leadership, and interpersonal skills; demonstrated ability to lead and work effectively in team situations.
• Experience as a coach/mentor to train staff and develop the financial skills of colleagues.
• Excellent oral and written communication skills in English.
• Ability to synthesize large quantities of complex data into actionable information.
• Ability to work and effectively communicate with HQ and country staff level.
• Excellent business judgment, analytical, and decision-making skills.
• Superior mathematical skills; managerial skills and knowledge of new technologies, and financial reporting.
• Understanding of data privacy standards.
• Strongly demonstrated the use of Excel, Word, and PowerPoint.
• People with disability are encouraged to apply

Job Location

Dhaka

Salary

• Tk. 231009 – 271693 (Monthly)
• Salary will be determined based on experience, qualification, and budget availability.

Compensation & Other Benefits

• Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
• Festival Bonus: 2
• Medical Coverage: Staff & dependents will get general/outpatient, hospitalization, dental, and optical, medical insurance facilities as per the HI policy.
• Maternity Coverage: Staff & dependents will get maternity medical coverage facilities as per the HI policy.
• Group Life Insurance Coverage: Staff will get the death benefit, accidental benefit, permanent partial disability, permanent total disability benefit, and critical illness benefit as per the HI policy.
• Leave: Staff will get sick leave, annual leave, medical leave, and event leave as per the HI policy.

Job Source

Bdjobs.com Online Job Posting.