Country Representative Ukraine At WeWorld

Position: Country Representative Ukraine

Location: Kyiv, with frequent travels to the field

Application deadline: 21/11/2024

Starting date: ASAP

Family duty station: NO

Working context

Since the beginning of the conflict in Ukraine, around 17 million people are in need of humanitarian assistance and protection throughout Ukraine. WeWorld works alongside those who, despite the conflict, have decided to stay, those who have returned after having abandoned their homes under the attacks, displaced from the eastern part of the country and refugees in Moldova.

The main sectors of intervention are WASH, Shelter/NFI, Child Protection, and MPCA for conflict affected population in newly liberated areas and IDPs residing in the west of the country; psycho-social support activities are carried out mainly to women and children through mobile units and setting up child friendly spaces; distribution of food and non-food items has been provided in collective sites for IDPs and most vulnerable population in the rural areas in the east of the country.

Currently the humanitarian operations of WeWorld are conducted in the Oblasts of Kharkiv, Kherson, Mykolaiv, Odessa and Kyiv. The country office is set down in Kyiv and field offices in Kharkiv, Lviv and soon in Mykolaiv.

Purpose of the Role

The Country Representative is based in the country for which he/she is the legal representative and head of mission of the organization. He/she reports to the Head of Humanitarian Aid Unit. For some issues related to the organization’s legal representation in the country and security responsibility, he/she reports directly to the Coordinator of the International Programs Department (hereafter IPR Coordinator) and ultimately to the CEO.

AREAS OF WORK

Representation, External Relations and Accountability

• Legally represents WeWorld in the relevant country vis-à-vis the country government and authorities
• Represents WeWorld and is responsible for relations with donors, local and international partners, and all relevant stakeholders
• Participates in events including public events and speaks on behalf of WeWorld
• Is responsible in-country for the dissemination, implementation, compliance and monitoring of the application of WeWorld Policies
• Is the safeguarding focal point in-country for relevant stakeholders both internal and external
• Is responsible for and promoter of on-site dissemination and training, compliance with and monitoring the application of WeWorld Code of Ethics and Conduct and all internal policies
• Is responsible for the analysis and assessment of risks present in the country
• Is responsible for the security of the organization’s people and assets in the country whose management he/she monitors in line with WeWorld policy and reports periodically to Headquarters
• Is responsible for establishing and adhering to WeWorld Security and Evacuation Plan and updating it periodically in consultation with the Security Advisor
• Is responsible for disseminating the Security and Evacuation Plan and providing security training
• Is responsible for adopting, updating and monitoring the Local Operations Manual implementation

Strategy, partnerships and resource mobilization

• Is responsible for the formulation and periodic review of WeWorld in-country strategy and ensures its consistency with the organization’s regional and global strategy
• Builds and strengthens strategic partnerships in the country through active participation in networks and coordination mechanisms, promotion of new networks and partnerships
• Develops and enhances in-country strategic programmatic partnerships
• Examines the risks and opportunities presented by WeWorld strategic positioning in the country and prepares appropriate responses
• Contributes to the drafting of project proposals of its area of reference where required
• Strengthens relationships with institutional donors
• Identifies and develops funding opportunities with new donors present locally

Local Office(s) Management, Human Resources and Volunteers/Trainees

• Is responsible for all human resources, expatriate and local, employed in the country
• Proposes and updates the most effective organizational chart, roles, and functions
• Is responsible for the volunteers and interns in the country and defines the needs
• Ensures that the selection of staff at the local headquarters is done in a transparent and non-discriminatory manner
• Analyzes and evaluates the competencies of staff at the local headquarters and prepares training and improvement plans
• Reports training needs and capacity building needs of local office staff and supports in finding and/or processing training opportunities

Program Management

• Ensures that projects implemented in-country are in line and consistent with the organization’s country and regional strategy, have high quality standards, and achieve their objectives
• Is ultimately responsible for the local office’s program monitoring system, and ultimately responsible for the quality of project reporting and its compliance
• Reports periodically to the Head of Humanitarian Aid Unit on the progress of the organization’s programs in the country and the operation of the local office

Administration and Controlling

• Develops the country’s annual budget proposal and submits it to the Regional Manager
• Plans and monitors the approved annual budget
• Is ultimately responsible for the proper use of WeWorld funds in the country and promotes a culture of proper and efficient financial management, quality, transparency, and credibility
• Ensures compliance in the management of the local office and projects implemented

Communication, policy and advocacy

• Is responsible for WeWorld external communication in the country and its adherence to the organization’s relevant regulations and guidelines
• Ensures proper visibility of donors in line with donor regulations and rules on the subject
• Disseminates the guidelines for external communication and the use of WeWorld logo to staff
• Proposes external communication and advocacy activities in the country
• Coordinates and supervises the production of content for external communication affecting the country on its own initiative and/or at the request of WeWorld Communication Department
• Contributes to sector policy development where required and ensures the implementation of global and/or regional policies and approaches developed by WeWorld
• Collaborates to ensure that projects/programs feed into the organization’s advocacy initiatives
• Is responsible for the production and implementation of the country advocacy strategic plan and its alignment with the organization’s overall advocacy strategy

Knowledge Management, Policy and Innovation

• Contributes to the development and introduction of innovation
• Contributes to the dissemination and sharing of good practices and lessons learned at the local level, as well as thematic policy
• Contributes to the planning, implementation and organization of strategic capacity building of staff, partners and stakeholders
• Sets priorities, in consultation with the Head of Humanitarian Aid Unit and IPR Manager, for targeted investments in growth and innovation at the local level

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties.

Job Specifications

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

• An advanced university degree or equivalent in the field of Social or Political Science, Development Studies, International relations, Project Management, Human rights
• Good knowledge of MS Office
• Fluent in English both written and verbal

Professional experience

• Minimum 5 years’ relevant working experience in related fields
• Working experience with international NGOs in management of international cooperation projects funded by institutional and private donors
• Proven experience in Project Cycle Management
• Sound project development and proposal writing experience
• Experience in Security Management

Skills and Abilities

• Strong flexibility and capacity to adapt behavior to the needs of the situation
• Capacity to work autonomously and in problems prevention/resolution
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers/leaders
• Good communication, negotiation skills and sensitivity in dealing with local institutions on critical issues
• Cultural, gender, religion, and age sensitivity and adaptability
• Strong commitment to the Mission of WeWorld, genuine interest for international cooperation development topics

Desirable requirements

• Experience in Cash and Voucher programs and/or EiE and/or Child Protection and/or WASH
• Fluent in Italian and/or Ukrainian, both written and oral
• Previous work experience in the area or in similar contexts

WHAT WE OFFER

Type of contract: a first 6 (six) months contract subject to verification (achievement of specific objectives); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first period of collaboration

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work;)

Other conditions: Tax Treatment: equal tax treatment between Italian and foreign residents is guaranteed

Accomodation: housing provided in shared accommodation

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered

R&R Policy: 5 days every 8 weeks, up to 500 euro of travel reimbursement and 500 Euros of perdiem