Court Records Assistant At Kosovo Specialist Chambers and Specialist Prosecutor’s Office

Reporting Line:

The Court Records Assistant reports to the Head of Court Management Unit.

Main Tasks and Responsibilities:

· To receive, process, and disseminate court records, including physical records;

· To ensure the availability and integrity of the court records in accordance with the established rules, practices and procedures;

· To request and process translations of court records in accordance with the established policy and procedures;

· In consultation with the Court Officer, to maintain the organization of the files of judicial proceedings, as assigned to them;

· To manage the metadata and records in the electronic court management system in accordance with the established procedures;

· To support the Record Keeper with translation requests management duties;

· In consultation with the Court Officer, coordinate with and respond to queries of Chambers, parties and/or other Registry sections for information in relation to the processing of court records and where applicable translation requests;

· To keep abreast of new or amended relevant rules and regulations;

· To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

· A level of secondary education attested by a diploma

AND

· A minimum of five (5) years of relevant professional experience, after having fulfilled the education requirements.

Specification of Education and Experience

· Minimum two (2) years of experience working in a similar position in an international organization or international court or hybrid or national court;

· Knowledge of policies, procedures and practices related to the management of judicial records and/or translation request management;

· Excellent communication skills in English, both written and oral;

· Excellent computer skills in MS Office applications (Excel, Word, PowerPoint) and Adobe or similar software.

· Ability to prioritize and manage a high workload on occasions;

· Absolute tact and discretion;

· Ability to work efficiently and independently in a fast-paced, team-oriented environment and to produce accurate work under pressure;

· Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds with respect for diversity;**

· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.

Desirable

· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;

Knowledge of Albanian and/or Serbian language is an asset.