Court Records Assistant At Kosovo Specialist Chambers and Specialist Prosecutor’s Office

Reporting Line:

The Court Records Assistant reports to the Head of Court Management Unit.

Main Tasks and Responsibilities:

· To receive, process, and disseminate court records, including physical records;

· To ensure the availability and integrity of the court records in accordance with the established rules, practices and procedures;

· To request and process translations of court records in accordance with the established policy and procedures;

· In consultation with the Court Officer, to maintain the organization of the files of judicial proceedings, as assigned to them;

· To manage the metadata and records in the electronic court management system in accordance with the established procedures;

· To support the Record Keeper with translation requests management duties;

· In consultation with the Court Officer, coordinate with and respond to queries of Chambers, parties and/or other Registry sections for information in relation to the processing of court records and where applicable translation requests;

· To keep abreast of new or amended relevant rules and regulations;

· To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

· A level of secondary education attested by a diploma


· A minimum of five (5) years of relevant professional experience, after having fulfilled the education requirements.

Specification of Education and Experience

· Minimum two (2) years of experience working in a similar position in an international organization or international court or hybrid or national court;

· Knowledge of policies, procedures and practices related to the management of judicial records and/or translation request management;

· Excellent communication skills in English, both written and oral;

· Excellent computer skills in MS Office applications (Excel, Word, PowerPoint) and Adobe or similar software.

· Ability to prioritize and manage a high workload on occasions;

· Absolute tact and discretion;

· Ability to work efficiently and independently in a fast-paced, team-oriented environment and to produce accurate work under pressure;

· Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds with respect for diversity;**

· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.


· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;

Knowledge of Albanian and/or Serbian language is an asset.

How to apply

1. For candidates from the EU Member States:

The online Application Form, including its Addendum (Annex 3 to be filled in manually and uploaded), shall be submitted via one of the following links:**

1.1. For candidates seconded by their EU Member State:**

1.2. For contracted candidates from the EU Member States:**

2. For candidates from the Third Contributing States:

The Application Form (Annex 2), available on both the EEAS website and the website of the Kosovo Specialist Chambers and Specialist Prosecutor’s Office, shall be sent to one of the following email addresses only:

2.1. For candidates seconded by their Third Contributing State: **

Civilian Planning and Conduct Capability (CPCC)

2.2. For contracted candidates from the Third Contributing States:**

Only one Application Form per candidate will be accepted, the latest received within the deadline or the one submitted through the National Authorities being given a priority.

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