Deputy Humanitarian and Resilience Programme Manager-“FOR ETHIOPIA NATIONALS ONLY” At Oxfam GB

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues

Job details

DIVISION: Impact

TEAM: Programme

LOCATION: Addis Ababa with frequent field travel to operation areas

CONTRACT TYPE: Fixed Term contract for one (1) year with the possibility of extension

GRADE: C1 National

JOB FAMILY: Programme

SALARY: As per the Oxfam benefit package

HOURS: 37.5 per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The team is responsible for strategically developing and managing the country’s Humanitarian Response and Resilience Building program.

Supports Oxfam’s impact locally, regionally, continentally, and globally by ensuring the alignment of the Humanitarian Response and Resilience Building program to the key strategic objectives and program standards. Provides strategic leadership and support to resource mobilisation efforts.

Ensure that the Humanitarian Response and Resilience Building programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Strategy. Ensures that the promotion of women’s rights is at the heart of all Oxfam in Ethiopia’s program work.

JOB PURPOSE:

The Deputy Humanitarian and Resilience Programme Manager is responsible to lead the design, implementation, management, and coordination of effective and appropriate large-scale humanitarian Response and Resilience Building interventions. This includes country strategic management, representation, coordination, programme management, advocacy and programme support at senior levels.

POST HOLDER REPORTS TO: Humanitarian and Resilience Program Manager

JOBS REPORTING TO THIS POST: Response and Resilience Managers, Consortium Coordinators, and Project Coordinators

BUDGET RESPONSIBILITY: Yes

DIMENSIONS:

The following responsibilities are not exhaustive. They aim to provide a clear sense of the nature and scope of jobs at this grade:

• Coordinates and delivers agreed plans or strategies over which the job holder has some strategic input.
• Represents the affiliate in coordination meetings and some external relationships.
• Impact and influence of the job are mostly within the job holder’s programme unit (i.e., country/region) but occasionally also in other parts of the affiliate and/or with an external audience.
• Usually plans and manages the resources of one or more sub-units though, not normally over a broad spectrum of programs or geographies.
• Specific competencies and skills are required to achieve the job’s objectives e.g., geographical, thematic, and managerial.
• Helps shape local-level objectives within a specific team. In larger programmes, these jobs are often part of a management team.
• Provides specialist advice or specific skills to their team or programme unit.
• Their plans and objectives are developed to contribute to the country, region, and broader programme strategy and can involve collaboration with other programme units (e.g., other affiliates in-country or colleagues in different country programmes) or departments (e.g., head office).
• Management tasks are complex and non-routine within their specialist unit or function.
• Requires the ability to analyse and communicate complex information to a wide audience.
• Decision-making requires significant levels of judgment based on technical and management experience, generally actively supported by line management or the programme team.
• The focus of the role can vary but has well-defined targets and/or minimum standards and is both proactive and reactive.

KEY RESPONSIBILITIES

1. Strategic Management and Leadership

• Under the supervision of the Humanitarian and Resilience Program Manager, play a significant supporting role in refining Oxfam Ethiopia’s humanitarian strategy and approach to humanitarian response and resilience-building programming
• Participate in resource mobilization and negotiation of appropriate resources in collaboration with the Oxfam Grants and funding team.
• Develop mechanisms for monitoring and evaluation of humanitarian and resilience programs.
• Support countries in developing and reviewing emergency preparedness plans, criteria, and checklists.
• Work with team members to link Humanitarian and Resilience programs to other programming, including advocacy and longer-term programs.
• Contribute to the implementation of Oxfam’s Country Strategy with a focus on humanitarian preparedness, response, and resilience-building initiatives.

2. Humanitarian Preparedness, Response, and Programme Management

• Frequently deploy to Oxfam Ethiopia field offices to lead, support, or temporarily cover emergency preparedness and response programming efforts
• Support country offices or take the lead in developing preliminary response plans and strategies and situation reports for new or emerging crises
• Work in the design and development of appropriate contingency plans, and related preparedness and mitigation strategies, including capacity-building initiatives, to ensure Oxfam’s humanitarian mandate can be met at all times.
• Before humanitarian crises, lead the preparedness process by ensuring that well-trained human resources are always ready to act, and material resources are pre-positioned in strategic locations.
• Develop and maintain close working relationships with Country Technical Coordinators, Head of Development Programme, Partnership Capacity Building Specialist, Gender Coordinator, and Advocacy/Policy colleagues to encourage and strengthen Oxfam’s one program approach.
• Enhancing Oxfam’s ability to respond in a timely, appropriate, accountable, and cost-effective manner to humanitarian crises in program areas, with a focus on program quality beneficiary and partner accountability.
• Manage and coordinate the program in line with agreed standards (e.g., Core Humanitarian Standards, Code of Conduct; SPHERE, Oxfam Gender Policy, etc.) and Oxfam’s best practices.
• Involve drafting and reviewing grant I project proposals and ensure that Oxfam meets all contractual obligations and achieves high-quality proposals and
• Ensure all donor reports are submitted on time to the Funding Department and are of high quality through effective coordination with the response/resilience team and funding and grant teams.
• Recruit and line manage humanitarian Response and Resilience program staff as required in accordance with Oxfam’s Performance Management process and proactive staff development including objective setting, performance review, and personal development plans. Ensuring all aspects of Oxfam’s work in Ethiopia e.g., program themes and aims, gender equity, and protection advocacy reflected in own and staff objectives.
• Provide required inputs to other departmental strategies, including but not limited to advocacy, gender, protection, and development and support relevant policy issues.
• Support partner organizations in developing and delivering projects within agreed parameters where appropriate.
• Ensure that the program is implemented in a consultative, participative, and gender-sensitive way.
• Support partner organisations directly or through the response and resilience managers in developing and delivering projects within agreed parameters where appropriate.

3. Representation

• Represent Oxfam in cluster or working group meetings both at the national and regional state levels and share a summary of the meetings timely
• Represent Oxfam, as per the delegation through the line management or country leadership team, inappropriate humanitarian fora at a local and national level with government authorities, UN organizations, NGOs, private sector, and donor agencies.
• Raise the profile of Ethiopia’s humanitarian context and Oxfam’s programmes through participation in national humanitarian and resilience fora.
• Take part in influencing and advocating on humanitarian issues through media, communications, and key meetings, alone and together with others as appropriate.
• Facilitating solutions to any issues with other departments as required to enhance programme delivery and contribute to the improvement of programme/technical support functions.

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes.
• Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

• Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies

Essential

• Post Graduate Degree or Degree from a recognized University/college in Development Studies, WASH, Food Security, and Livelihoods, or any other related area that can bring added value to the job.
• Relevant experience of 7 – 10 years for Postgraduate holders, or 10 years + for degree holders in humanitarian or/and resilience including budgeting, planning, and program cycle management, preferably in an international NGO/operational UN agency/equivalent, out of which at least 5 years should be supervisory/managerial experience.
• Extensive experience in large-scale humanitarian programming at the senior level and humanitarian management in complex, insecure environments.
• Knowledge and understanding of Oxfam WASH and Emergency Food Security and Livelihoods programming in emergencies, humanitarian response, resilience building, complex emergencies, conflict resolution, and international humanitarian law.
• Experience in implementing gendered humanitarian response, resilience building, and mainstreaming protection in humanitarian response.
• Excellent communicator with strong written and reporting skills, and an excellent ability to influence verbally to persuade with diplomacy and tact.
• Ability to work cooperatively in a cross-cultural setting with several long-distance working relationships across time zones.
• Experience in fast-paced and difficult emergency contexts.
• Adaptable in approach to work with a willingness to work under pressure in a demanding environment.
• Initiative and motivation to work independently and within a team context and develop solutions to problems. Highly flexible in style with the ability to produce creative and pragmatic solutions to complex problems.
• Proven ability to work with multi-million budgets mobilized from a diverse range of donors, including monitoring and evaluation, and reporting.

Desirable

• Experience in the MEAL process
• Knowledge of gender issues
• Able to work with minimum supervision and provide solutions to problems as they arise.
• Knowledge of other Ethiopian languages would be an asset