Deputy Regional Representative _ Asia At Church World Service

About CWS

Imagine waking up every morning with the chance to change someone’s life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you’re in our U.S.-based offices supporting refugees, asylees or unaccompanied children, implementing hygiene initiatives in Cambodia, rebuilding projects in Central America, or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications-you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Overview

Position Title: Deputy Regional Representative- Asia

Reports To: Regional Representative

Location: Bangkok, Thailand

Work Arrangement: Onsite/ Hybrid

Salary Grade: Grade Level 10

Purpose

The Deputy Regional Representative works closely with the Asia Regional Representative and senior regional staff to guide and support the development of CWS programming in the region to meet the goals of the CWS mission and strategic framework. Programming in the region includes, but is not limited to, climate change adaptation and resilience (CCAR), disaster risk reduction (DRR), refugee processing and assistance, and a wide range of humanitarian response and sustainable development programs. CWS maintains offices in Thailand, Cambodia, Vietnam, Indonesia, Timor Leste, and Japan, and supports programs run by partner organizations working in these and other countries. The Deputy Regional Representative will develop new and nurture existing CWS partnerships and identifies opportunities for CWS program restructuring or growth in the region to reflect current operational realities.

Responsibilities

Essential Duties

Programs, Strategic Planning, and Regional Learning

• Works with regional staff to develop, assess, and review program, advocacy, and communication materials and reports, ensuring timely submission and quality, especially in response to new or emerging areas
• Identifies and develops new and innovative programing to attract external funding with a view to replication and scaling
• Works directly with partners to ensure outcomes in program implementation, reporting, and grant applications as needed
• Leads implementation of Asia regional workplan
• Works with staff to complete regional priorities
• Supports research and field strengthening efforts
• Identifies opportunities for program growth and improvement
• Provides strategic analysis and input into regional priorities, direction, and structure of CWS

Managing Staff

• Supervises and supports senior regional staff, especially in areas regarding day-to-day operations
• Ensures wellbeing and care of regional staff
• Works with the Regional Representative to ensure that all staff have up-to-date job descriptions, annual goals, and professional development plans
• Facilitates and organizes staff meetings

Fund Development, Partnerships, and External Relations

• Works with staff to plan, develop, and deliver innovative and scalable pilot projects, and accompanying concept notes, program proposals, evaluations, and theories of change, etc., likely to attract donor funding
• Develops and manages the implementation of MOUs
• Supports ongoing partner relationships
• Represents CWS Asia with partners, governments, civil society organizations, and other stakeholders as needed
• Host or travel with constituent groups, partners, and visiting staff

Communications and Advocacy

• Works with communications and advocacy coordinator to ensure implementation of communications strategy
• Ensures implementation of regional advocacy strategy
• Works with communications and advocacy staff to develop key messages
• Represents CWS Asia in relevant networks as needed

Financial Management, Operations, & Compliance

• Ensures continuity of operations during the initial weeks of major or complex disaster response by CWS Asia
• Provides day-to-day oversight of regional budget
• Creates financial reports and prepares the annual regional budget
• Ensures staff compliance with CWS Policies

Other

• Serves as acting Regional Representative in the absence of the Regional Representative.
• Translate documents as needed
• Perform other duties as needed

Qualifications

Education:

Bachelor’s Degree in relevant field required.

Experience:

• A minimum of eight years of previous experience in international development and/or humanitarian work required, with five of those years at a senior leadership level.
• Experience developing programs, proposals, and securing grants. Experience of such work in CCAR/DRR programing is a distinct advantage
• Familiarity with program management, program reporting, financial management, and ME&L practices.
• Experience with rights-based approaches and aid localization required.
• Experience working with staff and colleagues in a cross-cultural context required.
• Experience working with faith-based and civil society organizations and networks preferred.

Knowledge/Skills:

• Strong verbal and written communications skills in English required.
• Strong organizational, management, and computer skills, with particular attention to detail.

Abilities:

The Deputy Regional Representative must have the ability to:

• develop and maintain strong relationships with staff and partners
• think strategically in the best interests of CWS and the communities it serves
• manage a large and diverse workload with competing priorities
• travel through Asia and to the United States (travel accounts for approx. 25% of FTE), sometimes at short notice
• communicate effectively both verbally and in writing
• follow instructions with a positive and receptive attitude
• conduct themself in a professional and courteous manner to represent the best interests of CWS
• maintain a high-performance standard with attention to detail
• carry out all the duties of the position efficiently and effectively with minimal supervision
• work independently and contribute to overall operations of CWS
• take initiative in the development and completion of projects within specified timeframes
• work well as a team member in a multi-cultural environment

Working Conditions

Physical: This position is office-based but when traveling may require climbing, kneeling, sitting, standing, walking.

Environmental: The incumbent primarily works in an office environment but when working in the field may be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

Special Requirements:

A background check which includes references, and an educational and criminal check is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate may be required to travel to the US on short notice. The candidate should be of good health, willing and able to travel, and have a high degree of flexibility.

Competencies

Communication

Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication. Fluent in English and Spanish.

Relationships

Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork

Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Operational Leadership

Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

Building and Leading Effective Teams

Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

Strategic Leadership

Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.

CWS Offers a competitive international Benefits package