Director of Finance and Administration (Liberia) At Winrock International

POSITION TITLE: Director of Finance and Administration

LOCATION: Monrovia, Liberia

REPORTS TO: Chief of Party

Position Description

The Director of Finance and Administration (DFA) will be responsible for managing and coordinating field operations in Monrovia while supervising the project’s procurement, finance, and administrative staff. In undertaking these responsibilities, the DFA will coordinate very closely with the Water Supply Technical Director and work under the direction of the Chief of Party (COP). In addition, DFA will coordinate and work closely with Winrock home office to respond to requests regarding operations, procurement, security and compliance matters.

Primary Responsibilities

Responsibilities include, but are not limited to the following:

Train and supervise local operations, administrative and finance staff (Grants Manager, HR Manager, Finance Manager, Office Administrator, and othersas needed) in operational procedures and monitor work to ensure compliance with USAID rules and regulations and Winrock procedures as laid out in the Winrock project manuals;
Oversee operations personnel performance in close communication with the COP;
Oversee operations of the project’s office ensuring timeliness, compliance, and cost principles in the procurement of goods and services;
Assist in formulating and implementing office policies and practices in line with Winrock policies and Liberian laws;
Support the updating of the project Grants Manual and oversee grantmaking operations with the Grant Manager;
Develop purchase order contracts with proper quotations, selection memos in place, and background checks through Lexis Nexis as laid out in Winrock’s Finance, HR,Procurement and Security Manuals;
Prepare consultant agreements, performing due-diligence in checking salary information, education credentials, and background checks per Winrock’s consultant guidance;
Review and approve payments prior to obtaining the COP’s approval. Ensure all supporting documentation is in place and contractual requirements are met before proceeding with payments;
Monitor contracts to ensure consultants, subcontractors, or local vendors (as appropriate) are working within their Level or Effort and Period of Performance. Monitor contractual compliance to ensure services and/or goods are delivered within deadlines;
Supervise the daily financial operations of contracts including: cash management (disbursements, and log), banking issues, and payment procedures ensuring compliance with the Winrock Field Office Finance Manual. Communicates with the Winrock accountant to resolve any questions as needed;
Lead the preparation of the Field Office Voucher (FOV) ensuring all vouchers and supporting documentation is clear, and approvals are attached. Prior to submission to the Home Office Accountant, ensure Quickbooks is clearly labeled and expenses charged to the proper project accounting charge-codes as instructed by the Home office accountant.
Work closely with the technical team to monitor financial obligations to ensure budget availability and allocability;
Work with the Home Office in close communication with the COP to prepare accurate budget burn-rate projections and monitor expenditures using the project’s budget tracker;
Supervise the management of project office assets and furniture ensuring the administrative staff follows the Winrock property manual procedures such as tracking, inventory management, release forms, and labeling of all property;
Supervise and coordinate project security for the project’s office with Home Office, Director of Security and COP;
Ensure office and project security is enforced;
Ensure all program events are properly coordinated and all approvals in place before proceeding;
Travel as required to project sites/offices.

Qualifications

BA and 7 – 10 years of experience of which a minimum of 5 years must be direct USAID project management experience–preferably with a USAID Implementer
Minimum 3 years previous experience managing teams and building the capacity of junior staff
Extensive knowledge of USAID regulations and policies (including 2 CFR 200)
Experience with grants programs
Strong knowledge of financial management and reporting and procurement processes
Proficiency with MS Word and Excel; Experience with Quickbooks desired
Prior experience with contingency planning
Strong organization and prioritization skills, interpersonal skills, and attention to detail
English oral and written fluency
At least 3 years of experience living and/or working in fragile/transitional environments
Previous experience working in Liberia or West Africa is preferred