Donor Integration Procurement Advisor At Chemonics

Position Title: Donor Integration Procurement Advisor

Classification: ST Local

Level of Effort: 48 days

Location: Abuja, Nigeria

This scope of work (SOW) sets forth the services to be provided by Consultant to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc.

The objective of this billable short-term assignment is to serve as the Donor Integration Procurement Advisor under the Global Fund NFM III Grants (2021 – 2023).

This scope of work (SOW) sets forth the services to be provided by the Procurement Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the Global Fund Warehousing and Distribution Contract and USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background: SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. is providing interim warehousing and distribution services to the Global Fund Principal Recipients in Nigeria under the Global Fund NFM III Grants (2021 – 2023). The services cover the storage and distribution of the Global Fund procured HIV and Malaria health products to various health facilities or points of services supported by the Global Fund. The contract also includes the provision of logistics data management services on the Malaria program, waste management, samples transportation/results return services through the National Integrated Sample Referral Network, and a short-term service on the warehousing of COVID-19 commodities.

The USAID Global Health Supply Chain Program–Procurement and Supply Management single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program, and maternal newborn and child health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.

The Procurement Advisor will provide primarily operational and technical support to all Global Fund focused and GHSC-PSM/Global Fund integrated procurement requests. The Advisor may be required to offer operation support and technical assistance to the National and State Governments and local third-party logistics service providers as part of ongoing efforts to build in-country private sector capacity within the public-private partnership framework for health. S/he in collaboration with other staff in the procurement department will inform health product procurement to promote uninterrupted access to health service delivery under the technical direction of the Procurement Director or his/her designate.

Principal Duties and Responsibilities (Essential Functions)

Conduct the procurement process for technical and operational procurement – from solicitation to final delivery of goods and services, including submission of final payment request to Finance for payment processing.
Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker.
Contribute to regular updates of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers.
Daily update of the procurement tracker to monitor status of procurement actions.
Facilitate technical evaluation committees, where required, to inform final procurement decision on goods and services to obtain best value.
Cultivate and manage relationships with local vendors and service providers to ensure they fully understand client (GF and USAID FAR/AIDAR) regulations and are compliant with procurement processes and systems, as well as requirements for working with Chemonics.
Draft negotiation memoranda, selection memos and other procurement documentation where applicable, and ensure this is on file for all procurements.
Prepare purchase orders and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing.
Investigate and provide resolution on post-order problems and of progress reports on procurement matters
Upon completion of procurements, prepare and process all necessary paperwork, and ensure copies are saved on the Shared Point prior to submission to Finance for payment.
Production of weekly reports on procurement actions and status.
Ensure the highest level of honesty, integrity, openness and transparency in administering the award processes and procedures.
Report any concerns or issues, whether verified or not, to the Procurement and Donor Integration Directors.
Other tasks as assigned by the Director of Donor Integration as well as the Procurement and Subcontracts Director.

Job Qualifications

Bachelor’s Degree in relevant technical area.
Five years’ relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. Global Fund and USAID experience a plus.
CIPS – Chartered Institute Procurement and Supply Certification and/or membership a plus.
Demonstrated experience working with high performing team required.
Experience engaging with local and international vendors on procurement of goods and services required
Knowledge of procurement using ERP systems is required
Knowledge of the Nigeria public health sector environment a plus.
Astute knowledge of ethical procurement requirements, applications and implications.
Proactive, with positive problem-solving approach and attention to detail.
Good interpersonal and team-working skills.
Fluency in English and effective communication skills are required.

Deliverable

Complete the awards of distribution service contracts to transport 3PLs for the 2022 ITN mass campaign in six (6) states (Delta, Kaduna, Kano, Niger, Taraba, and Yobe states).

Reporting Requirement

Weekly progress update on tasks performed to be submitted to the Directors of procurement or Donor Integration or their designates.
Monthly Activity Report detailing the tasks performed for the month in line with the ethical requirements of principal duties and responsibilities stated above, and as may be assigned within the month, progress made on tasks, achievements, and challenges. The report will be reviewed and signed as technically satisfactory by the Director of procurement and then forwarded to the Director of Donor Integration for final approval.

Supervision of Consultant: Procurement Advisor will report to Director Donor Integration.