Driver and Office Aid At International Organization for Migration

Vacancy Announcement – SVN/BW2022/02

Vacancy/Reference Number : SVN/BW2022/02

Position Title: Driver and Office Aid

Duty Station: IOM Gaborone, Botswana

Position Grade: G2 (UN Salary scale for General Services in Botswana)

Type of Appointment: Special Short Term, six months with possibility of extension

Closing Date :4 September 2022

Established in 1951, International Organization for Migration (IOM) is the leading UN agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context and Scope:

Under the direct supervision of the National Programme Officer, the successful candidate will be responsible for the following duties and responsibilities;

Core Functions / Responsibilities:

1. Drive office vehicles to transport IOM staff on official duties and follow the rules and regulations of driving IOM vehicles at all times;
2. Check vehicle condition/requirements and fill the Log sheet accordingly;
3. Log official trips, daily mileage, and fuel usage;
4. Be responsible for the daily maintenance of the assigned vehicle, check oil, water, batter, brakes, and tyres; and ensure that the assigned vehicle is clean and road worthy;
5. Perform minor repairs where possible and arrange other related repairs;
6. Make field trips in/or out of the country;
7. Check service dates and make the necessary bookings for the service, collect the vehicle after the service and make necessary payment requests for additional repairs if applicable. Assist with the renewal of vehicle licenses;
8. Report any malfunction on vehicle;
9. Ensure that steps required by IOM rules and regulations are followed in the event of an accident;
10. Assist the office with the distribution of office mail and packages;
11. Deliver and collect visa applications at Embassies and assist Administration with gathering of information for visas when necessary;
12. Answers phones, directs calls to appropriate individuals, and prepare messages
13. Communicate with clients and employees, and respond to any queries or complaints
14. Welcome clients and offer them refreshments
15. Performs clerical duties including typing, filing, and completion of simple forms
16. Perform such other duties as may be assigned

Required Qualifications and Experience

Education

• Diploma/high school certificate in any field of study with minimum of two years of relevant experience
• Certificate in Auto mechanics is advantageous
• Valid Botswana Driver’s License

Experience and Skills

• Driving experience with clean and safe driving record
• Working experience with international organizations
• Knowledge of driving rules and regulations of the country;
• Very good knowledge of Botswana regions, the rest of the country
• Good communication and interpersonal skills
• An ability to work individually and as part of a team
• Attention to details
• Adaptability and flexibility
• Maturity and a professional attitude

Languages

Fluency in English is required. Knowledge of local languages is advantageous.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Additional Notes:

IOM is committed to a diverse and inclusive environment. External and internal candidates are eligible to apply for this vacancy. For the purpose of the vacancy, internal candidates are considered as first- tier candidates and will be given priority over external applicants if they meet the minimum requirements.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and obtains nationality ID or valid residency/work permit.