Handicap International / Humanity & Inclusion (HI) is an independent and impartial international solidarity association, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside disabled and vulnerable people, she acts and testifies to meet their essential needs and improve their living conditions. It is committed to promoting respect for their dignity and fundamental rights. Since its creation in 1982, HI has implemented development programs in more than 60 countries and intervenes in numerous emergency situations. Today we have a budget of around 255 million euros, with 4794 employees worldwide.

At Handicap International, we firmly believe in the importance of inclusion and diversity within our structure. This is why we are committed to a disability policy to promote the reception and integration of people with disabilities.

Please indicate if you require any special accommodation, including to participate in the first interviews.

Find more information on the association: www.hi.org .

POSITION OBJECTIVES:

As an Emergency Procurement Buyer, you will be part of the Supply Chain team, and will manage the deployment stocks of the emergency division of Atlas Logistique (HI logistics division specializing in the delivery of aid for humanitarian actors) and UNDAC, in addition to the emergency stocks of the Emergency division (including the upcoming emergency medical team (EMT) project) in Lyon and Dubai, and potentially prepositioned in two test countries .

In this context, you will have to:

Mission 1: Inventory management:

Ensure inventory management at headquarters and at Bioport (storage and logistics provider) for emergency stocks;
Participate in stock inventory at headquarters and Bioport level and ensure that inventories are always up to date and accurate;
Create and/or ensure that processes are up to date;
Participate in structuring the roles and responsibilities of people involved in inventory management;
Establish and maintain an effective inventory management system for emergency deployment kits and packages;
Perform inventory checks, reconcile stock levels, implement measures to avoid shortages or excesses;
Collaborate closely with emergency teams (UNDAC, emergency division, EMT, ATLAS) to ensure appropriate storage and stock rotation, with a view to continuous improvement;
Produce and analyze monthly reports on stock levels, consumption patterns and possible discrepancies;
Contribute to the development of inventory optimization strategies and improvement of inventory management processes;
Provide training and support to disaster-prone countries.

Mission 2: Manage emergency purchases (emergency stocks for preparedness, response and programs):

Work closely with the emergency team to identify and understand specific supply needs;
Identify reliable suppliers and ensure that the procurement process complies with HI rules and standards;
Negotiate favorable conditions, prices and delivery times with suppliers and process purchase orders in accordance with HI rules and standards;
Liaise with accounting and administrative teams to ensure timely payment of suppliers;
Maintain accurate records of purchasing transactions and contribute to the continuous improvement of purchasing processes;
Monitor user feedback on the items and equipment making up the dedicated kits with a view to improving future orders.
Receives and controls quality with the help of specialists if necessary.

Mission 3: Preparing for staff departure

Develop and implement comprehensive preparedness plans for the deployment of emergency kits and packages;
Regularly inspect and ensure the quality, functionality and completeness of kits and packages, collaborating with technical experts for updates and enhancements;
Organize briefings for relevant personnel on the correct use, handling and maintenance of kits and emergency kits;
Activate in advance and track tracker beacon and satellite phone subscriptions.

Mission 4: Supporting the supply chain process during the emergency

Support the emergency logistics specialist in processing checks relating to the fight against terrorism, fraud and money laundering;
Support the emergency logistics specialist in the internal control of purchases made at the program level during the emergency response;
Provide training on specific procurement processes related to the emergency.

REQUIRED PROFILE:

You have a baccalaureate +2 or equivalent, in purchasing and supply management and/or Logistics specialization such as IUT Logistics and/or international transport specialization;
You have a minimum of two years of professional experience in administrative management of supplies, stock, transport, international customs clearance and/or management of purchasing processes;
You have good knowledge of public procurement and international transport, and humanitarian field experience;
You are able to manage supplier and carrier disputes, process and follow orders from suppliers until delivery, and use an ERP;
With excellent analytical and synthesis skills, you are capable of communicating with internal customers and suppliers, prospecting the market and selecting and choosing suppliers;
Rigorous, you have very good interpersonal skills, and are resistant to stress;
English (written, oral) essential

ACCESSIBILITY OF THE WORKPLACE:

The premises are easily accessible by public transport (bus, metro). Car parking and a bicycle park are also available. Within the building, access ramps and elevators guarantee better circulation. All workstations are located in Open Space but boxes are available on each floor to work in peace if necessary. The work space is very bright.

A disability representative is available to answer any questions and support you in your efforts. Depending on your needs, the position can be adapted.