Emergency Program Manager – Bicol (Filipino Nationals Only) At Acción contra el Hambre España

Duration : 6 months (with a possibility of an extension)
Start date : ASAP

You’ll contribute to ending world hunger by …

The position holder will contribute to the following objective of the Operation Department:

• Context awareness: Monitor emergency context and prepare progress/final donor reports
• Emergency Managaement: Function as HoP and/or HOB

Additionally, the position holder, under the supervision and guidance from Head of Base and the Country Director, is expected to support and coordinate developing high quality funding proposals and concept notes in line with donor regulations and AAH’s internal processes, policies and guidelines.

Key activities in your role will include

Objective 1: Emergency Management

• Monitor humanitarian context in the country
• Lead emergency needs assessment and preparation and dissemination of situation reports in coordination with the Country Director.
• Take the lead in setting-up new offices for emergency response in coordination with other departments
• Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) in coordination with the sectorial referents and Technical Coordinator and other departments in a timely manner.
• Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
• Lead and/or support the writing of quality proposals and reports
• Ensure mainstreamed cross-cutting issues in the planned activities in coordination and consultation with the Program Development & Implementation Coordinator, technical coordinators, and other departments
• Develop and organize of adequate monitoring and evaluation of all the activities in coordination with the technical leads

Objective 2: HR/Finance/logistic management (Emergency context)

• procurement planning and close monitoring and feed backing on Financial Management Tool).
• Coordinate the budget forecast and follow up and participate in the design of new budgets.
• Ensure the application of the Log Kit forms and procedures pertaining to the supply chain, procurement, transportation/movement, and warehousing.
• Proper planning and management of assigned staff and conducting regular performance assessment of the staff managed directly.
• Comply with HR policies and systems established in the mission.
• Comply with the necessary branding and communications guidelines of the organization.
• Work with relevant departments in monitoring and following through of attaining the agreed objectives.
• Ensure to foster conducive working relationships within the team, and a collaborative environment for the project.
• With proper conflict management skills, ensure open communication and quick action to potential team issues/concerns.
• Adhere to the Mission Reporting system and submit the reports requested on-time

Objective 3: Humanitarian Representation and Coordination

• Holding regular meetings with the project staff and attending mission management team and preparing minutes of meetings
• Provide data and information/inputs for any communication-related activities to Communications Department
• Participate at technical level in negotiations with external actors and donor as requested
• Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
• Ensure project(s) related information is shared with cluster in coordination with technical leads
• If needed, represent the organization in relevant working groups/clusters in sectors the project works into and echo results the coordination team
• Ensure regular updating to coordination team of project activities, meetings attended, partnerships formed, and other relevant activities

Objective 4: Safety and security

• Ensure staff safety and security in line with Action Against Hunger’s safety and security protocol and policies and reports incidents to Logistic coordinator and Country Director
• Monitor, analyse security context and report to line manager and security focal person in Manila
• Adhere to the Mission Security Reporting system and submit the reports requested on-time
• Respect the Security rules of Action Against Hunger and coordinate with logistics coordinator
• Report any security or other incidents in the field that may interrupt project activities directly CD and Logistic coordinator
• Ensure the respect and compliance of the mission security rules by the team
• Support the implementation, revisions and drawing protocols of the security management and business continuity plans

Do you meet the profile required criteria?

• Bachelor’s and/or Master’s degree in Humanitarian Action, International development or any related field (social sciences, law, economics etc.)
• Desirable: Specialised courses/training in project management (emergency and development), project financial management, monitoring and evaluation, cross-cutting issues (gender, HR, protection).
• Expertise in humanitarian emergency response (preferably water, sanitation, and hygiene promotion (WASH) and food security and livelihoods especially in response and emergencies.
• Project cycle management, including budget management and financial planning
• Familiarity with emergency and development donor’s regulations and guidelines
• Proposal writing (in English), with good command of the logical framework approach and theory of change
• Drafting of donor reports in English as well as other communication documents for accountability purposes.
• Experience in partnerships and stakeholder management.
• Capacity building and/or strengthening processes. Knowledge of gender mainstreaming, human rights, protection in proposals and projects.
• At least 5 years’ experience in project management specially in response and emergencies in similar positions
• Demonstrable project formulation experience
• Emergency response preparedness and operation
• Desirable working experience in projects financed EU/ECHO, USAID/BHA, UN agencies, GAC, SIDA, Startfund
• Knowledge of, commitment to and respect for the Humanitarian Principles
• Understanding humanitarian context and coordination structure in the Philippines
• Advanced command of computer tools and Microsoft Office package Desirable Knowledge in the use of tools that ensure innovation and quality in work management (Kobo, PowerBi).
• Experience in promoting gender equality and gender mainstreaming in humanitarian projects as well as personal commitment to gender equality and sexual diversity

Our remuneration package:

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
• Fixed-term Employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.