Términos de Referencia (TdR)
Título: Convocatoria para servicio de consultoría para la aplicación de la encuesta EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS (ECHO) a la población migrante y refugiada participante del proyecto “Integrando Horizontes”.
Fecha de emisión de la convocatoria: 12 febrero de 2024
Se reciben preguntas hasta el 21 de febrero de 2024 a las 17:00 hrs.
Respuestas se envían hasta el 23 de febrero de 2024 a las 17:00 hrs.
Fecha de cierre: 26 de febrero de 2024
Hora de cierre: 23:59 hrs.
Tipo de convocatoria: Contratación competitiva
Mecanismo contractual: Contrato de precio fijo y tiempo definido.
Duración de contrato: 149 días calendario. Del 11 de marzo de 2024 al 8 de agosto de 2024.
I. ANTECEDENTES
La Fundación Panamericana para el Desarrollo (PADF) cree en la creación de un hemisferio de oportunidades, para todos. Trabajamos en toda América Latina y el Caribe para hacer que nuestra región sea más fuerte- más saludable, pacífica, justa, inclusiva, resiliente y sostenible para las generaciones actuales y futuras. Con 60 años de experiencia en toda América Latina y el Caribe y fuertes asociaciones con las comunidades locales, la sociedad civil y los sectores público y privado, tenemos un historial impecable de éxito con amplias redes en el país y sólidos controles financieros. Estamos en una posición única para desarrollar e implementar programas adaptables en múltiples áreas técnicas, desplegarnos rápidamente en cualquier país de América Latina y el Caribe y activar las redes locales existentes, medir y evaluar nuestro impacto con indicadores de rendimiento exhaustivos, y comunicar nuestro progreso a través de estrategias de comunicación integradas.
Con el apoyo del Gobierno de los Estados Unidos, desde el 2020, PADF y sus socios implementadores ejecuta en Perú el programa “Integrando Horizontes” (IH), que apoya soluciones sostenibles para migrantes y refugiados venezolanos vulnerables, especialmente de mujeres, niños, jóvenes y las personas en situación de riesgo o supervivientes de la violencia de género, aumentando su acceso a la protección legal, servicios básicos, educación y medios de vida.
The IH program makes efforts to carry out its activities in a participatory, safe, accessible and responsible manner with the beneficiaries. In this sense, PADF requires the hiring of a consulting service to apply the ECHO survey to the adult beneficiaries of the IH program in two periods: March and July.
The ECHO survey is a standard instrument that aims to identify the extent to which the humanitarian assistance that beneficiaries received was provided in a safe, accessible, responsible and participatory manner. For more information, review the ECHO survey technical guide ( see here) .
II. CONSULTING OBJECTIVES
1. General Objective
Apply the ECHO survey to two representative samples (at two points, during March and during July 2024) of adult beneficiaries of the IH program to know to what extent the humanitarian assistance received was provided in a safe, accessible, responsible and participatory manner. .
2. Specific objectives
- Implement the instrument on the ActivityInfo platform. It is the responsibility of PADF to deliver the questionnaire translated and appropriate to the activities of the IH program.
- Apply the instrument to two representative samples (at two points, during March and July 2024) of adult beneficiaries of the IH program.
- Analyze the data collected through the ECHO survey according to the guidelines of the technical guide.
III. METHODOLOGICAL CONSIDERATIONS
1. Implementation and validation of the ECHO survey:
The instrument must be implemented in the platform and in ActivityInfo [1] . It should be noted that this must be socialized and validated by the PADF team before its application. Likewise, the application of a pilot test is required to validate the instrument.
2. Sample calculation:
The calculation of the sample will be the responsibility of the PADF team. This will depend on the number of participants reached until March (1st lifting) and July (2nd lifting). Sample sizes are expected to be around 360 (n1=360, n2=360) each. The consulting team in charge will be responsible for achieving the sample sizes for each survey.
3. Implementation of the ECHO survey:
The collection of information must have information protection protocols, which must be shared and approved by the PADF team. The surveys must be carried out by telephone and in person (at least 30% in person is required).
4. Analysis and reporting of ECHO survey results:
Once the information gathering process is completed, a report must be made with the main findings of the survey. The analysis must include the calculation of the Key Results Indicator for the incorporation of Protection (PM KOI) ( annex 3 of this document ).
On the other hand, the final report must compare the results of the first and second surveys, as well as the challenges that were identified and corrected ( annex 4 of this document ).
In addition to the quantitative analysis, the final report must include a qualitative analysis with the answers to the open questions of the questionnaire to delve into the reasons that facilitated or prevented the intervention from being carried out in a safe, accessible, responsible and participatory manner.
IV. DELIVERABLES
Deliverable 1: Adjusted work plan, adjusted activity schedule, and final instrument questionnaire in XLSX format compatible for the ActivityInfo platform.
Deliverable 2: Data (in XLSX format) and results analysis report from the first survey (March).
Deliverable 3: Data (in XLSX format) and final report analyzing the results of the first (March) and second survey (July).
V. DETAILS OF THE PRESENTATION OF PROPOSALS
1. Documents to be presented:
- Information Sheet (Appendix I: Supplier Information)
- Methodological proposal
- Schedule of activities
- Budget (Appendix II: Cost Estimate Form)
- Consulting team profile
2. Sending proposals : These documents must be sent to klopez@padf.org and csilvera@padf.org with the subject: CONSULTING PROPOSAL – ECHO SURVEY.
SAW. TERMS AND CONDITIONS
Resulting award
This application document does not obligate PADF to execute any contract or purchase order nor does it obligate PADF to pay any costs incurred in preparing or submitting applications. Furthermore, PADF reserves the right to reject any and all offers if it considers that such a measure is in the best interests of PADF. PADF will select the winning proposal at its discretion and is not obliged to disclose the results of individual evaluations.
Confidentiality
All proprietary information provided will be treated confidentially and will not be disclosed to any potential or existing applicants during the solicitation process. This includes, but is not limited to, price quotes, cost proposals and technical proposals. PADF may, but is not required to, post procurement awards on its public website after the tender process has concluded and the contract has been awarded. PADF evaluation results are confidential and applicants’ scores will not be shared with bidders.
Protection against sexual exploitation and abuse (PEAS)
As part of the internal controls and employee standards of conduct, the contractor must ensure that its employees adhere to these standards of conduct in a manner consistent with the United Nations (UN) employee standards set forth in Section 3 of the UN Secretary-General’s Bulletin—Special measures for protection against sexual exploitation and abuse (ST/SGB/2003/13).
Hiring Small, Minority-Owned, and Women-Owned Businesses
PADF will take all necessary steps to ensure that minority-owned businesses, women-owned businesses, and local businesses with surplus labor are used whenever possible.
Exclusions and suspensions
Bids from entities appearing on any exclusion lists, Subsidies Administration System (SAM), Office of Foreign Assets Control (OFAC), UN Sanctions or other watch lists will not be evaluated and Entities will not be eligible to receive any grants that may arise from this Request for Quotes.
To view Appendices I-II, please visit: https://www.padf.org/procurement-opportunities/
How to apply
Documents must be sent to klopez@padf.org and csilvera@padf.org with the subject: CONSULTING PROPOSAL – ECHO SURVEY.