Evaluation Associate (Knowledge Management) At International Organization for Migration

Position Title: Evaluation Associate (Knowledge Management)

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Central Evaluation Unit (EVA) in the Department of Strategic Planning and Organisational Performance (DPP) is a core oversight function of IOM and a key management function, which requires a strengthened standardized approach at all levels of the Organization. DPP guarantees that evaluation is well established in IOM for an effective oversight and management of IOM activities. Evaluation allows IOM to be more accountable and increase learning and knowledge. In addition, EVA is working closely with RBM Unit, which is also part of DPP, and to a lesser extent with Enterprise Risk Management and Compliance Units that are also part of the department.

Under the direct supervision of the Chief Evaluation, the Evaluation Associate (Knowledge Management) will work in cooperation with other colleagues in EVA, the Regional M&E Officers (ROMEOs), as well as with IOM Country Offices and IOM Headquarters, in particular with the Department of Information and Communications Technology (ICT).

Core Functions / Responsibilities:

1. Support the development, update and management of IOM monitoring and evaluation (M&E) portal, the Evaluation Webpage and Repository, as well as other e-system that are/will be developed for the management of EVA function, including within PRIMA, in line with the needs of EVA and ROMEOs.
2. Maintain the M&E portal network and membership, including adding relevant members as needed, and update the external evaluation consultants database.
3. Adjust database to manage and maintain the organization’s roster of internal as well as external evaluators to ensure that information is up to date, including blacklisting.
4. Follow-up on the publication of evaluations (central and decentralized) and maintain the IOM evaluations repository, including the publication of the Management responses. Follow-up with the UN Evaluation Group (UNEG) Secretariat for updating the link with the UNEG evaluation database.
5. Answer queries for evaluation reports that match with a specific area of analysis, in particular in the framework of UN joint and synthesis evaluations.
6. Contribute to the development, update and management of a platform for IOM decentralized evaluations yearly plans and follow-up on the finalization and publication of related evaluations.
7. Provide technical support for the e-information and communication initiatives, including in relation with PRIMA, that EVA intends to implement and manage such as a e-Quality management system and e-M&E Guidelines.
8. Draft information sheets on EVA related efforts and issuance of guidance notes to supplement technical support on evaluation.
9. Collect data and draft reports and infographics related to evaluation efforts and outcomes of evaluations to encourage learning and utilization of evaluations and for preparing IOM annual evaluation report.
10. Assist in the organization of EVA webinars and draft summary reports following the webinars.
11. Assist in/coordinate the organization of meetings related to the work under the responsibility of the incumbent with ROMEOs and other stakeholders (internal and external).
12. Perform other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Economics, International Relations, Business Administration, Social Sciences, Law, Development Studies, International Affairs, Information Technology or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

Practical experience of how to multi-task, prioritize and work independently.

Skills

• Understanding and knowledge in the creation of knowledge management products such as dashboards (using Power BI), info-sharing systems, infographics;
• Ability to timely understand the Organization’s structure and portfolios;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Computer literacy, especially database tools;
• Excellent organizational skills;
• Proven ability to produce quality work accurately and concisely according to set deadlines.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.