Facilities Management Officer At United Nations

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the Campus Support Unit, within Central Service and hold responsibility for both the Brindisi and Valencia campuses. The incumbent is located in Brindisi and reports to the Chief Central Service.

Responsibilities

Within delegated authority, the Facility Management Officer will be responsible for the following duties: Planning and Design • Analyzes and advises on the planning, design, construction and maintenance of major systems and facilities, recommends solutions to unique facilities and environmental problems. • Keeps abreast, through relevant engineering, facilities and environmental literature, of significant trends and the development of improved methods and equipment. • Develops mission policy and guidelines for general planning and maintenance of unit programs, FMU Unit programmes and that of the third-party contractors. Operations • Oversees technical and administrative work in the technical and general engineering activities, related to major construction and maintenance projects and activities such as: ground maintenance, accommodation, etc. • Implement projects, or parts of larger projects, relating to the construction or repair of buildings, facilities or related structures for both Brindisi and Valencia campuses. • Coordinate specific work projects with other units within the services. • Oversee and evaluate work performed by contractors. • Monitor and report on progress of engineering projects. • Manage and control engineering assets at the work site. • Follow up on correction of defects in material or workmanship of contractors during the warranty period of the contracts. • Managing performance and operation of vehicle and heavy equipment fleet and ensure efficiency and output. • Assist and provide to Senior Management with expertise in terms of infrastructure matters, space allocation and vehicle establishment. Administration • Prepares budget for mission headquarters related engineering activities, and manages budget allotments, the FMU budget and manages expenditures as well as monitors consumption of maintenance supplies. • Manage budget allotments for construction and infrastructure works and transportation services. • Plan, direct, and coordinate activities of either UN staff and/or contractor’s staff, including outsourcing type of contracts, and related administrative work and supervision of personnel through data and technology as well as onsite inspections and in-person meetings • Is responsible for the transition of the mission to Smart Camp facilities and the optimized use of these technologies and the data they generate. • Plan, design, and prepare specifications for campus projects and services. • Determine materials, dimensions and quantities to be included in project specifications. • Develop statements of work for contractual services. • Oversee technically evaluating bids and proposals for construction projects and infrastructure Service, and other services contracts. • Identify resource requirements for his/her area of responsibility in connection with budget preparations. • Prepare and follow-up work orders for engineering works. • Liaise with Security and Safety, Environmental, Health and Logistics Services. • Oversee Registry activities and act as Pouch Officer. • Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Perform other duties as required.

Competencies

Professionalism: Ability to demonstrates professional competence and mastery of subject matters related to planning, implementation, management, and maintenance of large projects, major systems and field facilities. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Takes responsibilities for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Judging/decision making: Identifies the key issues in a complex situation and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in Civil Engineering, Business Management, Contract Administration, or related areas is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science program is desirable. Supplemental academic qualifications or training in Civil Engineering, Architecture, Business Management, Contract Administration or related area is desirable.

Work Experience

At least seven (7) years of progressively responsible experience in Civil Engineering, Construction, Architecture, Contract Management or related area is required. Progressively responsible experience in the maintenance and operation of facilities, is required. Experience in determining requirements and preparing scopes of work for high-value, complex goods and services contracts is required. Experience in supervising teams in both technical and administrative areas, is required Experience in Vehicle Fleet Management is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.