Facility Manager (x/f/h) At Oxfam Solidarity

Full-time contract (38 hours), with the possibility of 4/5th, of indefinite duration – Brussels

Oxfam is fighting for a fairer economic model that respects human rights and the planet. We want to end poverty and injustice, now and in the long term. Our movement brings together millions of people who work, alongside a multitude of partners and communities, to build better lives, improve their resilience and build better protection, including in times of crisis. We mobilize in word and deed: through partnerships around the world, by demonstrating that another business model is possible, and by leading campaigns and lobbying actions to obtain structural changes. Because every person deserves a future with the same opportunities, to live fully and not just survive. For an equal future.

Help us by putting your skills to good use! Oxfam is seeking to fill the position of Facility Coordinator.

Your place in the organization:

You will join the Oxfam Facility team which manages all of the buildings. Your work will take place between Brussels and Gent.

Your responsibilities:

• You coordinate the renovation and maintenance projects of the association’s offices;
• You organize and supervise the activity and motivate employees (5 FTE) of the service on the different sites (Ghent, Brussels, etc.);
• You ensure the good general condition and the administrative and technical management of the buildings and the equipment found there. Notably :
  • You participate in the development of the annual budget relating to the work to be carried out and ensure its monitoring;
  • You organize the work by setting priorities (you propose the necessary human resources, companies after call for tenders, deadlines, etc.);
  • You ensure the implementation and monitoring of public procurement procedures and internal protocols;
  • You ensure technical monitoring and the smooth running of the work;
  • You monitor the compliance of HVAC technical installations (gas, electricity, boilers, etc.) as well as fire-fighting systems;
  • You ensure the cleanliness of buildings (interior/exterior), including pest management and manage waste;
  • You ensure security control of buildings owned by Oxfam (security devices, alarms and contacts with law enforcement, etc.) as well as all EHS aspects in liaison with the prevention manager;
  • You manage the workspace (workplace management) as well as catering;
  • You follow regulatory and legislative developments applicable to your field of activity;
  • You ensure the issuance of operating permits as well as the compliance of all buildings owned by Oxfam;
• You work closely with your colleagues, including the prevention advisor.

Your profile :

• You have good knowledge or experience in insurance, public procurement, urban planning and environmental regulations;
• You have experience in managing technical building installations;
• You have managed large, complex projects (renovations, constructions, moves, etc.);
• You are structured, organized and you master at least one project management methodology;
• You have analytical and problem-solving skills;
• You have a strategic vision and have the ability to plan tasks;
• You have at least 3 years of experience in a similar role with team management. You know how to guide, support and motivate a team. You also have skills in coaching and conflict resolution. Your behavior makes you an example to others. You have real people skills as well as communication and collaboration.
• You have experience in administrative management of a Facility service.
• You have a good knowledge of Dutch and French.
• You have a higher education diploma or equivalent by experience;
• You have the B license;
• You share Oxfam’s values;
• You live in Belgium.

Oxfam offers you:

• A full-time contract (38 hours) of indefinite duration, with the possibility of 4/5th ;
• A gross monthly salary aligned with the NGO sector, namely between €2,999.34 and €5,067.75 for 30 years of seniority;
• Numerous extra-legal benefits: coverage of public transport costs, 13th month, meal voucher, group insurance, extra-legal leave, flexible hours, structural teleworking up to 50%, strong support for training, regular business trips…
• The opportunity to take part in a global network of influence and mobilization in the fight against inequalities and to play a role in major and inspiring changes. You are part of a motivated and passionate team, which feels involved in its mission;
• Challenging and exciting work in an organization that pays great attention to work-life balance;
• A “safe”, caring and inclusive work environment. Oxfam is committed to protecting and promoting the well-being of all people and expects all staff and volunteers to share this commitment through shared values ​​and a code of conduct (more info: https ://www.oxfam.be );
• Constant support for training.