Field Coordinator At arche noVa

Title

Location (Country & Base)

Sudan based with travels to the Partner Project sites in Gadaref State

Contract duration

12 months (with a possibility of extension based on funding availability).

Starting date in-country

1st November 2022

Direct Cooperation

arche noVa EA Regional coordinator

Technical cooperation

HQ Desk Officers, EA Regional Finance and Administrator, Project Officer

Programmer management

Ensure overall management of the project implementation with the partner in Sudan for timely and quality delivery of set outcomes in collaboration with Program Coordinator/Country Director and Regional Coordinator.
Ensure all donor requirements, project goals and objectives are well understood and strictly adhered to by the partner staff in Sudan.
Develop work plans with the partner in Sudan and ensure Project activities are implemented in a timely and quality manner in collaboration with the Program Coordinator.
Inform arche noVa Program Coordinator/Country Director and Regional Coordinator in case of considerable deviations from the originally set goals and targets.
Contribute in development of relevant project tools with AN EA team and ensure they are used properly by the partner in Sudan.
Support the Program Coordinator/Country Director and Regional Coordinator in identifying/developing new projects possibilities in Sudan (Proposals/Budgets).

Quality management and Impact orientation

Oversee and monitor project implementation and quality of work and reporting done by the partner in Sudan.
Monitor the humanitarian context in Sudan and ensure interventions are relevant to the humanitarian needs of the populations.
Contribute to the integration of project design/activities for Sudan with AN EA team/partner to ensure coherent, quality and complementary programming.
Work with partner staff to capitalize on best practices and lessons learnt on projects implemented in Sudan and share with the Program Coordinator/Country Director and Regional Coordinator.
Suggest innovative and cost saving approaches on programming to arche noVa EA team/ partner as well as possible modifications of the program goals to better meet the beneficiaries needs.
Provide technical assistance and/ or training, when needed, to partner staff and ensure relevant validation of BOQs/ technical design with relevant Government Ministries.

Coordination & Communication/Reporting

Represent arche noVa and partner in all relevant coordination meetings in Sudan with local authorities (Government administrative, UN, inter-agency sectors, and security officials and other relevant stakeholders).
Coordinate arche noVa project activities with the partner and ensure good and cordial relationship with relevant stakeholders in Sudan.
Support the partner in the preparation and finalization of regular reports for submission to the Program Coordinator/Country Director/Regional Coordinator.
Monitor constantly and gather all available information relevant to the context of the mission, including: security incidents, political changes and humanitarian needs and develop relevant reports on the same to the arche noVa Program Coordinator/Country Director/Regional Coordinator.
Produce regular monthly security and humanitarian updates and share the Program Coordinator/Country Director/Regional Coordinator.

Finance/Logistics

Support the partner in Sudan to ensures proper implementation of administrative and finance procedures in collaboration with the Regional Finance &Administrator/Country Director.
Support the partner in Sudan in ensuring accurate and timely accountability of all Project funds entrusted to them in collaboration with the Regional Finance &Administrator/Country Director.
Work closely with the partner finance team to ensure all expenditures are within the specific budget lines and not exceeding the set limits in collaboration with Regional Finance/Administrator/Country Director
Ensure the partners staff in Sudan abide strictly to financial accountability and procurement standards/requirements in collaboration with Regional Finance/Administrator/Country Director.

COORDINATION

Internal

arche noVa Country Director (Ethiopia)

arche noVa Regional Coordinator East Africa

arche noVa Regional Finance and Administrator East Africa/Finance Officer.

arche noVa EA Program Coordinator

Executive Directors, Project Managers and Administrators in Sudan.

External

Cluster

Local authorities

Donors

Other stakeholders connected with the projects.

REPORTING RESPONSIBILITIES

Monthly Project reports to be shared with the arche noVa Program Coordinator/Country Director/Regional Coordinator.
Monitoring mission reports (during specific missions) to arche noVa Program Coordinator/Country Director/Regional Coordinator.
Donor specific reports related to the project
Security monitoring/Incidents reports to Country Director/ Regional Coordinator.

POSITION REQUIREMENTS

QUALIFICATIONS

University Degree in; Social Sciences, Project Management or Business Administration or any other relevant sector.
3-4 years’ professional experience, with at least 2 years’ professional experience in a similar position.
Clear understanding of humanitarian & security context and operation dynamics in Sudan.

SKILLS & EXPERIENCE

ESSENTIAL