Final evaluation of the project “Promoting the rights of domestic workers in Mexico and Guatemala” At Pan American Development Foundation

Request for proposals

Title: Final evaluation of the project “Promoting the rights of domestic workers in Mexico and Guatemala”
Date of issuance of the application: June 28, 2024
Application number: 434.07.2024-EVAL
Closing date: July 12, 2024
Closing time: 5:00 PM UTC-6
Titles that can be applied: Companies
Contractual mechanism: Fixed Price

1. BACKGROUND

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all people. We work across Latin America and the Caribbean to make our region stronger – healthier, more peaceful, just, inclusive, resilient and sustainable for current and future generations. For 60 years, we have served the most vulnerable communities, investing resources across the hemisphere. We partner with civil society, governments and the private sector and empower them to achieve good for the region.

With 60 years of experience across Latin America and the Caribbean and strong partnerships with local communities, civil society, and the public and private sectors, we have an impeccable track record of success with extensive in-country networks and strong financial controls. We are uniquely positioned to develop and implement adaptable programs across multiple technical areas, rapidly deploy in any Latin American and Caribbean country and activate existing local networks, measure and evaluate our impact with comprehensive performance indicators, and communicate our progress through integrated communication strategies.

2. PROJECT DESCRIPTION

The Project “Promoting the rights of domestic workers in Mexico and Guatemala”, implemented by the Pan American Development Foundation (PADF) is an initiative that has three main objectives to promote and advance the dignification of domestic work: 1) Support domestic workers to formalize their employment; 2) Strengthen the institutional capacities of local and state organizations to implement and monitor the new regulatory framework and 3) Improve public opinion of domestic work and promote compliance with the new legislation with employers. To this end, a strategy of design, validation and execution of activities is carried out that, in an inclusive and participatory manner, involves national and local institutions of the public, private and civil society sectors related to the work of the home / private house.

3. PLACE(S) OF ASSIGNMENT

The final evaluation is expected to cover the two countries where the project is implemented: Mexico and Guatemala.

4. TERMS OF REFERENCE, DELIVERABLES AND DELIVERABLE SCHEDULE (All applicable taxes, tariffs and other costs must be included in the price proposal.)

A. Objective:

Develop the final evaluation of the project “Promoting the rights of domestic workers in Mexico and Guatemala.”

B. Description:

The company to be hired will be responsible for carrying out the final evaluation of the project, through the following activities, which do not exclude others that are necessary to achieve the objective of the consultancy, these being:

1. Develop a work plan, methodology and schedule, specifying the activities and sub-activities to be executed.
2. Design tools for collecting and analyzing information.
3. Validate the contents to be evaluated with PADF (a proposal of questions is left below as a starting point).
4. Develop an evaluation methodology, which should describe the strategies for obtaining relevant data during the evaluation, which may be through focus groups, interviews with key actors, surveys, document review and others as appropriate.
5. Document good practices and lessons learned that were identified during the implementation of the project in both countries.
6. Participate in meetings with the PADF team for the staggered presentation of the progress in the evaluation process, allowing the necessary adjustments to be made.
7. Present a field work report, which includes a description of the process of gathering information in the field and documentary review.
8. Present a final evaluation report, which includes a description of the process, findings, recommendations for future projects and an analysis of good practices and lessons learned.
9. The reports will be submitted to PADF for review, incorporating feedback until a final version of the documents is produced.

The evaluation should focus on specific aspects developed during the implementation of the project, so the company will take as a starting point the questions proposed by PADF, holding meetings to refine and validate them jointly (company – PADF). These are:

• What have been the impacts of the training and certification processes in professional skills (care of older adults, etc.) on the working conditions of the domestic workers who participated?
• How have domestic workers applied their acquired knowledge of labour rights? For example, in their communications with employers, their registration with social security, interactions with other workers and/or advocacy processes.
• How effective were the communication campaigns in informing, improving public opinion and/or raising awareness about the rights and obligations of domestic workers and employers? How did the campaigns contribute to the achievement of the other project outcomes?
• What have been the changes or results of the project with the partners, in terms of the articulation of collaboration networks, organizational capacity, positioning and other areas? What are the effects of the articulations and exchanges between organizations in Mexico and Guatemala on the partners in Guatemala?
• What are effective ways to use research reports to influence public policy advocacy?

C. Expected products:

Calendar of Milestones/Deliverables

1. Estimated delivery time: 10 days after signing the contract
   1. Milestone: Developed a detailed work plan for the study, identifying specific tasks and activities to achieve the objectives of the consultancy. The work plan must include the evaluation methodology, the calendar of activities and the proposed strategies for collecting and analyzing information.
   2. Deliverable: Work plan
   3. Percentage of total: 15%
2. Estimated delivery time: 20 days after signing the contract
   1. Milestone: Research tools developed, may include interview guides, surveys, etc.
   2. Deliverable: Research tools
   3. Percentage of total: 25%
3. Estimated delivery time: 50 days after signing the contract
   1. Milestone: Completed the process of collecting information in the field. The report must include information on the interviews and focus groups developed, as well as the results of the documentary review.
   2. Deliverable: Field work report
   3. Percentage of total: 25%
4. Estimated delivery time: 60 days after signing the contract
   1. Milestone: The evaluation report has been developed, which includes a description of the evaluation process, findings, recommendations for future projects, and an analysis of good practices and lessons learned. The final report will be reviewed by PADF and will incorporate feedback or comments by PADF before being approved.
   2. Deliverable: Final report
   3. Percentage of total: 35%

5. EVALUATION CRITERIA

Evaluation Criteria (Score of 100)

• Technical proposal
  • It clearly and timely describes the work route, methodology and tools for collecting information and data.
  • Present an appropriate timeline for the proposed activities.
  • Demonstrates sufficient knowledge about evaluation techniques for international cooperation projects.
  • Proposes creative and solid strategies.
  • 35 Points
• Economic proposal
  • The budgeted expenses are reasonable for the proposed activities.
  • The level of detail is sufficient to evaluate the applicability of the proposal.
  • 30 Points
• Background and experience of the applicant and his/her team
  • Experience conducting project evaluations in Mexico and Guatemala
  • Preference for direct experience in the evaluation of labor and/or human rights projects
  • 35 Points

6. DETAILS OF THE PRESENTATION OF PROPOSALS

• Term. Proposals must be received no later than July 12, 2024 at 5:00 PM UTC-6. Late proposals will not be accepted. Proposals should be submitted by email to procurement@padf.org. All proposals must be submitted following the guidelines indicated in this RFP.
• Validity of the offer. Proposals, including cost/price, will be valid for 120 days from the submission deadline.
• Clarifications. Questions can be sent to procurement@padf.org by the date and time specified in the schedule below. The subject of the email must contain the RFP number and its title. PADF will respond in writing to clarifications submitted by the date specified in the schedule below. Answers to questions that may be of common interest to all applicants will be published on the PADF website and/or communicated by email.
• Amendments. At any time before the deadline for the submission of proposals, PADF may, for any reason, modify the RFP documents by means of an amendment which will be published on the PADF website and/or communicated by email.
• Schedule of events.
  • Request for proposals issued: June 28, 2024
  • Clarifications submitted to PADF: July 5, 2024
  • Submission of full proposals: July 12, 2024, 5:00 PM, UTC-6
  • Approximate selection made: July 19, 2024

7. MINIMUM REQUIREMENTS

• Proven experience in evaluating cooperation projects, preferably evaluating projects on labor and/or human rights issues.
• Knowledge of the socioeconomic, political and cultural contexts of the countries (Mexico and Guatemala) and of the home/household workers to be assessed.
• Ability to interrelate ethnic and gender issues.

8. PROPOSAL DOCUMENTS TO BE INCLUDED

• Technical proposal:
  • Corporate Capabilities: Provide at least three references of projects of similar nature and scope.
  • Qualifications of key personnel: Attach a resume that demonstrates how the proposed team meets the minimum requirements listed in section 7.
  • Technical approach, methodology and detailed work plan: The Technical Proposal must describe in detail how the applicant intends to carry out the requirements described in the Terms of Reference
• Financial proposal: Describe in detail the expected expenses for the development of the evaluation, broken down by type of expense, which must include VAT and any other relevant taxes.

TERMS AND CONDITIONS

Outcome of Agreement
This RFP does not obligate PADF to execute a contract, nor does it commit PADF to pay any costs incurred in preparing or submitting proposals. In addition, PADF reserves the right to reject any and all offers, if such action is deemed to be in the best interest of PADF. PADF, in its sole discretion, will select the winning proposal and is not obligated to share the results of the individual evaluation.

Confidentiality
All proprietary information provided by the applicant will be treated as confidential and will not be shared with potential or actual applicants during the bidding process. This includes, but is not limited to, price quotes, cost proposals and technical proposals. PADF may, but is not obligated to, publish the agreements on its public website after the bidding process has concluded, and the contract has been agreed. PADF assessment results are confidential and applicants’ scores will not be shared between them.

Protection from Sexual Exploitation and Abuse (PEAS)
As part of the Contractor’s internal controls and employee standards of conduct, the Contractor must ensure that its employees adhere to these standards of conduct in a manner consistent with the standards for United Nations (UN) employees in Section 3 of the UN Secretary-General’s Bulletin – Special Measures for Protection from Sexual Exploitation and Abuse (ST/SGB/2003/13).

Hiring Small, Minority and Women-Owned Businesses
PADF will take all necessary steps to ensure that minority and women-owned businesses are utilized whenever possible.

Debarment and Suspension
Entities appearing on any exclusion list, the System for Agreement Management (SAM), the Office of Foreign Assets Control (OFAC), the Sanctions List of the United Nations and other watch lists, will not have their offer evaluated and will not be eligible to receive any sub-agreement that may result from this Request for Proposals.

ANNEX I, SUPPLIER INFORMATION
Please attach the following information to your submitted proposal:

Please use the following link to review the tender: Procurement Opportunities – PADF

ANNEX II, PADF CODE OF CONDUCT

Please use the following link to review the tender: Procurement Opportunities – PADF

ANNEX III, JOINT LIABILITY CLAUSE
U.S. Department of State Standard Terms and Conditions

The complete list of terms and conditions can be viewed at the following link:
https://www.state.gov/wp-content/uploads/2020/10/US-Department-of-State-Standard-Terms-and-Conditions- 10-21-2020-508.pdf