Finance/Admin/Logistic Intern At Islamic Relief

JOB SUMMARY

Under the guidance of the Finance Officer/Senior Finance Officer, Finance/admin/logistics Intern is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties, collecting RFQs from suppliers. And to Provide Assistance in Financial and Accounting matter of the Finance Department.

SCOPE OF ROLE:

Reporting to the Finance Officer, the Finance/admin/logistics Intern has the responsibility to manage all financial and admin and logistics issue issue in Berdale/Dinsor office

KEY AREAS OF ACCOUNTABILITY

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

1. Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
2. Closing Petty cash on weekly basis
3. Records receipts on payments.
4. To demonstrate and follow IR Values in day-to-day operation and ensure to work in the line of HR protocols
5. To be responsible to show excellent discipline and team work during the day to day business.
6. Collecting RFQs from Suppliers
7. Assists with Weekly/monthly and year end reports and procedures.
8. Lettings – arranges all internal and external bookings, and invoice external bodies..
9. Empties payphones monthly.
10. Maintain, in liaison with Log department, the assets register.
11. Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
12. Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
13. ‘Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
14. Create Payment Journals for the approved payments
15. checking and Processing of approved payments
16. Maintaining staff expense claims
17. Transfer payment to other Offices as required
18. Flow up staff/project cash advances
19. Record financial transactions into AX
20. Working and updating on invoice journals
21. Process payments on regular basis
22. Prepare monthly accrual journals as required

Any other duties assigned by the management.

SKILLS AND BEHAVIOURS

• MS Word
• MS Excel
• AX/ERP/Quick Books

· Banking/Cash Handling**

• Responsible
• Confidentiality
• Integrity
• Punctuality
• Trustworthy
• Goal Oriented
• Team Player

QUALIFICATIONS

1. University degree in accounting, or business administration

EXPERIENCE AND SKILLS

1. Experience of preparing various accounting report.
2. Good management and representation competencies.
3. Familiarity with donors and donor procedures helpful.
4. Excellent communication skills and ability to work and live within a team environment;
5. Computer proficient in Excel Word, and internet
6. Excellent oral and written communication skills in English

Additional experience

Worked with Islamic Relief will be value added advantage

Equal Opportunities : Islamic Relief is equal opportunity employer however, encourages female candidates to apply more.