Finance & Administration Manager At Pact

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Programs – Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact seeks an experienced Finance Manager for the anticipated USAID/Ukraine Public Health Systems Recovery and Resilience Activity. This activity will target is expected to strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is anticipated to be a five-year activity. This position is contingent upon award. Local candidates are encouraged to apply.

Key Responsibilities

• The Finance Manager will provide overall procurement, financial, operational, safety and security, and compliance support to the project.
• Ensure funds expended are compliant with US government regulations and policies.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award, which may be a contract or a cooperative agreement.
• In coordination with the Pact Ukraine Finance Director, they will initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.
• Identify potential areas of financial and compliance vulnerability and risk and together with the Pact Ukraine Finance Director develop or implement corrective action plans to resolve problematic issues.
• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
• Lead and oversee the development, management, and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders, sub-grants, sub-contracts, and/or Grants Under Contracts (GUCs).
• Will be responsible for developing and managing the agreement or contract budget, tracking project spending, and preparing monthly financial reports.
• Implement and adjust when required the project’s safety and security strategy and protocols and serves as the point of contact for the person in charge of security at USAID for any issue related to security reports and procedures.
• Mentor and supervise finance, operations, and other staff engaged in the activities noted here.

Basic Requirements

• Master’s Degree in Business Administration, Finance or Accounting or equivalent.
• At least eight (8) years’ experience working in international development, preferable USAID-funded projects in finance, procurement, logistics, and related areas.
• At least four (4) years’ experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance, and/or operations staff.
• Demonstrable experience with management and/or administration for USAID projects, including experience managing sub-contracts and sub-grants.
• Knowledge of U.S. government references including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
• Experience managing USAID contracts and/or cooperative agreements.
• Knowledge of USAID rules, regulations and policies, particularly financial reporting and compliance requirements.
• Ability to travel within Ukraine and occasionally internationally, when health and safety concerns regarding COVID-19 diminish.
• Proficiency in relevant computer applications and databases.
• Fluency in Ukrainian and Russian (oral, writing and reading).
• Working proficiency of English (oral, writing and reading).

Preferred Qualifications

• Fluency in English (oral, writing and reading).
• Knowledge and/or experience of management of USAID GUCs.
• Experience with accounting software such as Serenic, Navigator, ERPs, ACCPAC, or others.
• Ukrainian nationals are encouraged to apply.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.