Finance Analyst (Maternity cover) At UNOPS

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Founded in 2001, the Stop TB Partnership’s mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Stop TB partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.

The Finance Analyst will work under the direct supervision of the Financial Management Officer to assist and support Stop TB Units with financial matters. The individual is primarily responsible to support carrying out administrative aspects relating to the finance functions of the Partnership and performing tasks pertaining to financial reporting, transaction processes and system development, especially with respect to the assigned technical units Global Drug Facility, TB REACH and TB Advocacy Unit.

The incumbent works on the basis of general instructions, own experience and precedents, following UNOPS specific procedures and practices, rules and regulations, to ensure smooth workflow in the assigned area of work relating to Finance functions. The incumbent is encouraged to seek guidance for unusual issues.

The incumbent will be engaged with the partnership in order to support the finance unit with the increased amount of work due to Partnership transition to a new host and additional finance work as requested by the Partnership’s Governance Bodies.

Functional Responsibilities

Under the supervision of the Financial Management Officer, the incumbent will be responsible for the following Functions:

Donor related responsibilities
Expenditure control and management
STBP Budget preparation and monitoring
Control of Accounts and Payments
Knowledge Building and Knowledge Sharing

Donor-related responsibilities:

Finalize budgets for grant proposals developed by functional units.
Assist the Financial Management Officer in checking the draft grant agreements highlighting changes, if any, on financial matters, prior to countersigning by the Executive Secretary.
Ensures that contributions received by UNOPS for STBP are recorded in the income control system of TBP and tracked in the UNOPS Budget system.
Follow up on preparation of financial reports to donors.
Monitors and updates a database of contributions received/receivable and maintains files of agreements and related documents.
Implementation of cost saving and reduction strategies in consultation with office management, the finance Management officer and the finance analyst.

Expenditure Control and management:

Reviews obligating documents submitted by functional units to ensure charging of obligations to correct project IDs and donors.
Reviews payment requests to ensure they correspond to previously established obligations in the ERP system of UNOPS.
Prepares monthly expenditure reports of TBP and report budget overruns.
Prepares obligating documents for certification and onward transmission to UNOPS.
Prepares periodic expenditure reports from UNOPS system in consultation with UNOPS finance focal points.

STBP Budget preparation and monitoring:

Provide analytical support in the finalization of the annual Budget in the format suited for the Coordinating Board meeting for its approval.
Provide analytical support in the review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures.
Analysis of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities.
Provide analytical support monitoring budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary
Generate reports using oneUNOPS ERP system to review and highlight negative balances on activity allotment for the Financial Management Officer further action.
Prepares an age list of unliquidated obligations and agrees action on these with supervisor.
Liaises with UNOPS Finance focal point for clarifications and specific advice on budgets, obligating arrangements and payments.
Applies STBP finance specific SOPs and guides staff on financial rules and procedures as set out in the SOPs.
Preparation of draft financial reports as required by donors regarding expenditures incurred against the contributions received.
Maintains the STBP obligations and payments control register and submits requests for reversing charges on a monthly basis. Prepares monthly reconciliation reports on the entries in the control register.

Control of Accounts and Payments:

Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that payments processed are matched and completed, transactions are correctly recorded and posted; retainer payrolls are duly prepared; travel claims and other entitlements are duly processed.
Quality control of the account by performing ongoing review, analysis and requesting reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted payments.
Control of the Accounts Receivables for STBP and follow up with partners on contributions, maintenance of the General Ledger.
Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required;
Ensuring proper receipt, management, safeguarding and disbursement of payments; review, modification, initiation and implementation of internal control procedures in coordination with UNOPS PMT;
Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution;
Preparation of timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures;
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions;
Ensuring proper maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in ERP and their application to AR pending items

Knowledge building and knowledge sharing.

Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics.

Education/Experience/Language requirements

Education:

Minimum a Bachelor degree (undergraduate degree) in finance, accounting, economics, social science Or, technical professional diplomas in Finance and/or accounting with additional years of experience.
An Advanced University degree (Master’s degree) would be desired.

Experience:

Minimum of 2 year of experience in finance related roles –Ideally in an international company or non-profit organization.
Experience with Budget preparation and monitoring is a strong asset.
Experience managing and controlling expenditure is desired.
Experience in supply chain financial management is an asset. Knowledge of UN Financial rules and regulations is an asset.
Experience with ERP systems – specially Agreso based – is an asset.

Language:

Excellent knowledge of English.
Knowledge of French is desirable.
Knowledge of another UN official language is an asset.

Contract type, level and duration

Contract type: International ICA Contract level: IICA-1/LICA-8/ICSC-8 Contract duration: 6 months (maternity cover)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Geneva, Switzerland is a UN Family Duty Station
This position is based in Switzerland and the contract fee is subject to Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance.