About Us
We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow.
Job Title: Finance and Administration Officer
Department/Location: CCG/Amman, Jordan
Reports To: Chief of Party
Type: Regular Full-Time
Classification: This is an exempt-level position and is not eligible for overtime
Overview: IBTCI is seeking an experienced Finance and Administration Officer to support the Yemen Monitoring, Evaluation, and Learning Project (YMELP), a USAID third-party monitoring (TPM) and verification contract based in Amman, Jordan. The purpose of this contract is to monitor USAID humanitarian assistance and verify and provide independent confirmation of humanitarian aid programs in Yemen.
Responsibilities
Essential Duties/Tasks and Responsibilities:
Finance Responsibilities:
- Responsible for all day-to-day accounting functions of YMELP.
- Prepare and review all YMELP financial documents for accuracy, scan all hard copy expense documents, and send end-of-the-month financial reports and supporting documents by courier to the IBTCI Home Office (H.O.).
- Maintain all YMELP financial records and prepare transfer requests as required.
- Monitor all project expenses according to the IBTCI YMELP office budget.
- Prepare monthly project fund requests for IBTCI HO,
- Prepare payroll documentation and carry-out payroll payments.
- Prepare, execute, and document all statutory payments as required by law and IBTCI’s policies.
- Prepare and submit documentation for the monthly value-added tax (VAT) reimbursement request to USAID.
- Ensure the safe storage and disbursement of the YMELP petty cash fund,
- Manage and oversee the payment of salaries and payments to staff and consultants,
- Manage and oversee compliance with the local labor law, tax departments, and social security.
- Ensure compliance of practices in other offices under YMEP meet USAID and IBTCI rules and regulations.
- Ensure that all financial functions of YMELP are carried out within the framework of IBTCI and USAID guidelines, policies, and procedures.
- Oversee the financial practices in YMELP field offices.
- Coordinate with the external auditing firm to implement the annual audit and payroll check, and,
- Any other tasks as assigned by COP or IBTCI HO Finance Team.
Administrative Responsibilities:
- Responsible for the day-to-day administrative and logistics functions of YMELP.
- Meet with potential vendors, seek quotations, and assess merchandise quality as needed for YMELP procurement and purchase orders in accordance with IBTCI’s and USAID regulations.
- Maintain and update a database of suppliers frequently used by YMELP.
- Create P.O.s for YMELP, following approval by the H.O. and COP.
- Prepare letters and memos for YMELP business and office needs.
- Scan, file, and translate (if needed) key YMELP documents, as requested by the COP.
- Maintain adequate office supplies for the YMELP office.
- Maintain and update the YMELP inventory tracker and equipment issuance per USAID guidelines and protocols.
- Maintain and update YMELP human resources and administrative files in an orderly and confidential manner, as directed by the COP, in accordance with IBTCI and USAID guidelines and protocols.
- Ensure compliance of practices in other offices under YMEP meet USAID and IBTCI rules and regulations.
- Any other duties as assigned by COP.
Security Responsibilities:
- Serve as the security focal point for YMELP in Jordan, per policies and procedures established by the IBTCI Home Office Security Department.
- Manage the safety and security of all local YMELP consultants in Jordan, providing, at a minimum, weekly written updates in English to the COP and HO-based Security Director.
- Review, update, and maintain, in consultation with the H.O. Security Director, security management systems, including the Jordan Security Plan and protocols tailored to the Jordan Context.
- Ensure that YMELP direct-hire consultants in Jordan are following IBTCI security policies and procedures.
- Provide SMS and/or email security updates with current security information to YMELP local direct-hire consultants.
- Provide consistent security analysis and journey management support for all YMELP direct-hire consultants.
- When YMELP international staff or IBTCI Home Office staff are able to travel to Jordan, serve as the focal point for ensuring their safety and security while in-country and liaising with any security provider that IBTCI contracts within Jordan; and,
- Any other duties as assigned by COP or H.O. Security Director.
Qualifications
Minimum Requirements:
- Seven years of experience working in finance and administrative roles;
- Skills in working with QuickBooks;
- Proficient computer skills, M.S. Office suite, particularly Excel;
- Experience with USAID guidelines, rules, policies, and protocols on finance management and procurement;
- Experience with government entities, tax, and social security departments;
- Sound knowledge of local laws, labor laws, and safety of local and ex-pat employees; and,
- Excellent command of English and Arabic.
Education: Bachelor’s degree in accounting, business administration, or related field, sound knowledge of government rules and regulations and local law in Jordan is preferable.
Preferred Knowledge, Skills and Abilities:
- Excellent communication and interpersonal skills, including excellent relationship-building skills and the ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- Personal maturity, tact, courtesy, patience, adaptability, initiative, cooperativeness, and resourcefulness.
- Sound judgment and decision-making skills, with a hands-on problem-solving approach, while demonstrating the ability to perform well under pressure.
- Ability to work as part of a team as well as independently; and,
- Personal qualities of integrity, credibility, and dedication.
Working Environment: Work is performed in a typical corporate office environment.
Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.
Supervisory Responsibility: This position does not have supervisory responsibilities.
Travel: None
Work Authorization: Candidate must be authorized to work in Jordan
About the Organization:
IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients’ missions.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.
If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page).