Finance and Administration Assistant At ForAfrika

ForAfrika is the largest African humanitarian and development organization working to see Africa thrive.

We work with local partners to empower communities in transitioning from crisis to prosperity. By addressing the root causes of challenges, building resilience and fostering self-reliance, we ensure that every African has the resources and opportunities needed to thrive.

Purpose of Position:
The position holder will ensure adequate stewardship of ForAfrika CAR resources and sound financial reporting in line with Generally Accepted Accounting Principles, ForAfrika policies and procedures, local laws and donor requirements. The major responsibilities will include but not limited to Cash management, bank & petty cash operations, cash receipts, receivables, prepayments, payables and Financial reporting including administrative support to enable smooth Program implementation and
expansion
.

KEY ROLES AND RESPONSIBILITIES:
1. Banking and Treasury Management

• Prepare payment documents, including vouchers, for approval by the Country Manager.
• Cash Management – ​​checking cash in the bank, performing monthly reconciliations, preparing cash flow forecasts and ensuring sufficient cash is available for planned activities.
• Make payments to vendors and all service providers and ensure all transactions are correctly coded, for approvals and authorizations as per the approval matrix.
• Ensure that projects are managed and replenished in accordance with ForAfrika’s cash management procedures.
• Managing cash transactions, processing payments, issuing receipts, maintaining accurate financial records, reconciling cash registers and providing excellent customer service while ensuring compliance with financial policies and procedures.

2. FINANCIAL OPERATIONS AND REPORTS

• Consolidate templates for publication of General Journal vouchers and send them to GSO Finance for review before publishing them in SAGE, in-country, daily.
• Manage trade advances, prepayments and receivables tracking for prompt liquidation of advances and reconciliation of accounts payable and receivable.
• Maintain and update financial systems, software and tools to improve the efficiency and accuracy of financial management.
• Oversee and manage the organization’s payroll processes, ensuring accurate and timely payment of salaries and benefits.
• Work closely with other departments to coordinate financial activities and ensure accurate record keeping.
• Prepare monthly, quarterly and annual financial statements and reports for management, donors and other stakeholders.

3. COMPLIANCE AND RISK MANAGEMENT

• Make timely payment of all legal obligations including taxes such as personal income tax etc.
• Coordinate and support internal and external audits, ensuring the timely and accurate provision of required documentation.
• Implement and maintain internal controls to protect the organization’s assets and ensure the integrity of financial data.

4. BUDGETING AND FINANCIAL PLANNING

• Collaborate with management on financial planning.
• Support for budgeting proposals.
• Support the development of annual budgets and ensure they are delivered in a timely manner

5. ADMINISTRATION AND SECURITY

• Facilitate legal requirements, including updating registrations.
• Ensure that the Bangui office is in good working order to support programs.
• Make sure all documents are completed on Sharepoint in the structure provided.
• Review procurement documents to ensure compliance.
• Updating the asset register for all assets at the place of registration, carrying out asset counting.
• Supervise inventories, ensuring electronic stock records are updated daily.
• Ensure all vehicle tracking devices are in good working order.
• Coordinate transportation and other logistics for the office.
• Preparation of Energy Efficiency Report and submission to GSO Operations.
• Act as a security focal point
• Coordinate with the Global Support Office to ensure security preparations meet minimum standards.

Skills, qualifications and experience required:
Required qualifications:

• Degree in accounting, finance, business administration or related field.
• Desirable – Professional qualification in accounting such as ACCA or CPA.
• B COM or BBA in Accounting or equivalent degree preferred.
• Desirable – Minimum of 3 years of relevant experience, preferably in a humanitarian organization.
• Some administrative experience would be an advantage.
• Proficiency in Microsoft Office applications (Excel and Word).
• Experience with accounting software. Experience working with SAGE is an advantage.
• High level of integrity, confidentiality and accountability.
• Attention to detail and accuracy in handling financial data.
• Excellent written and verbal communication skills.
• Fluent in French and English, Sango preferred.

This is a local recruitment. Candidates must have legal residence in the CAR.

Interested candidates should send a cover letter and CV to: n.vermeulen@forafrika.org no later than 28 February 2025. Only shortlisted candidates will be contacted.
Canvassing will result in automatic disqualification.

KEY ROLES AND RESPONSIBILITIES:
1. Banking and cash management

• Prepare payments documents including vouchers for approval by the Country Manager.
• Cash Management – ​​verify the cash in bank, perform monthly reconciliations, prepare cash forecast and, ensure adequate cash is available for planned activities.
• Make payments to vendors and all service providers, and ensure all transactions are properly coded, for approvals and authorization as per approval matrix.
• Ensure projects are managed and replenished in accordance with ForAfrika cash management procedures.
• Managing Cash transactions, processing payments, issuing receipts, maintaining accurate financial records, reconciling cash registers, and providing excellent customer service while ensuring compliance with financial policies and procedures.

2. FINANCE OPERATIONS AND REPORTING

• Consolidate templates for posting of General Journal vouchers and send to GSO finance for review before posting to SAGE, in-country, on daily basis.
• Manage business advances, prepayments, and receivables follow-up for timely liquidation of advances and reconciliation of payables and receivables accounts.
• Maintain and update financial systems, software, and tools to improve efficiency and accuracy in financial management.
• Oversee and manage the organization’s payroll processes, ensuring accurate and timely payment of salaries and benefits.
• Work closely with other departments to coordinate financial activities and ensure accurate record-keeping.
• Prepare monthly, quarterly, and annual financial statements and reports for management, donors, and other stakeholders.

3. COMPLIANCE AND RISK MANAGEMENT

• Make timely payment of all statutory obligations including taxes like PIT etc.
• Coordinate and support internal and external audits, ensuring timely and accurate provision of required documentation.
• Implement and maintain internal controls to safeguard the organization’s assets and ensure the integrity of financial data.

4. BUDGETING AND FINANCIAL PLANNING

• Collaborate with management on financial planning.
• Support on proposal budgeting.
• Support annual budgets development and ensure they are delivered in a timely fashion.

5. ADMINISTRATION AND SECURITY

• Facilitate legal requirements, including updating of registrations.
• Ensure Bangui office is in good functional condition to support programs.
• Ensure all documents are filed on Sharepoint in the structure provided.
• Review procurement documents for compliance.
• Updating of asset register for all assets at the filed location, carrying out asset count.
• Oversee inventories, ensure that electronic stock records are updated daily.
• Ensure all vehicle trackers are serviceable.
• Coordinate transport and other logistics for the office.
• Preparation of fuel efficiency report and submitting to GSO Operations.
• Act as Security Focal Point
• Coordinate with Global Support office to ensure security preparations meet minimum standards.

Required skills, qualifications, and experience:
Required Qualifications:

• Diploma in Accounting, Finance, Business administration or a related field.
• Desired – Professional qualification in accountancy such as ACCA or CPA.
• B COM or BBA Accounting or equivalent degree preferred.
• Desired – Minimum of 3 years of relevant experience, preferably in humanitarian organization.
• Some administrative experience will be an advantage.
• Proficiency in Microsoft office applications (excel and word).
• Experience with accounting software. Working experience with SAGE is an advantage.
• High level of integrity, confidentiality, and accountability.
• Attention to detail and accuracy in handling financial data.
• Strong written and verbal communication skills
• Proficient in French and English, Sango preferred.