Finance and Administration Assistant – Madagascar At Internews Europe

Department: Africa – PMU

Location: Antananarivo, Madagascar

Workplace Designation: Fully In-Office

Term: Fixed-Term 2 Years

Funding: 100% Direct

LoE: Full Time

Line Manager: Finance and Administration Manager (FAM).

Salary: Based on candidate experience

Direct report: Finance and Administration Manager

About Internews:

Internews works to ensure access to trusted, quality news and information that empowers people to have a voice in their future and to live healthy, secure, and rewarding lives. We envision a world where everyone can communicate freely with anyone, anywhere, and exchange the news and information they need to shape their communities and the world.

For 35 years and in more than 100 countries, we have worked with our local partners to build hundreds of sustainable organizations, strengthened the capacity of thousands of media professionals, human rights activists, and information entrepreneurs, and reached millions of people with quality, local information, improving lives and building lasting change. On issues ranging from health and the environment to conflict and governance, Internews has developed approaches that harness the power of media and information to create positive change.

Internews is a charity operating internationally, with administrative centres in California, Washington DC, London, and Paris as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

Our commitment to a culture of belonging:

Internews is passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams, and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, sexual orientations, and socio-economic backgrounds. We are an Equal Opportunity Employer and encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and actively welcome those with alternative backgrounds and experiences.

About the role:

Internews is looking for a Finance and Administration Assistant (FAA) for a 4-year project aimed at strengthening citizen engagement in Madagascar, through the improvement of free and safe access to quality information, meeting the needs of Malagasy people.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following, with other duties upon request:

We are looking for a highly qualified Finance & Administration Assistant. The FAA is responsible for the finance & administration of all programmes managed by Internews. She/He is responsible for keeping proper supporting documentation for all transactions and implementing Internews’ policies and procedures. She/He works closely with the Finance and Administration Manager to ensure the programmes are compliant at all levels of Funders’ rules and regulations.

KEY AREAS OF RESPONSIBILITY:

Finance and Accounting

• Ensure completeness of supporting documentations for payment
• Responsible for petty cash disbursements, replenishment and petty cash count.
• Maintains the cheque register and ensures all cheques are listed numerically and all posted in QuickBooks/relevant accounting system.
• Ensure bank and petty cash transactions are recorded on a daily basis.
• Ensures compliance with EU rules and regulations and other relevant donor stipulations for all financial processes.
• Ensure all procurements comply with competitive 3 quotes bidding.

Administration

• Take responsibility for the maintenance of all office equipment.
• Prepare and organize local workshops.
• Prepare payment request according to internal procedures of the organization
• Maintain an Inventory listing of all assets in the office.
• Support procurement process in line with the Internews polices as well as donor regulations.

Reporting

• Support the project director in drafting reports to be sent to project partners and the donor
• Support the project director in drafting project monitoring and evaluation reports.

Person Specification:

SKILLS, KNOWLEDGE AND COMPETENCIES

• Excellent organizational skills; demonstrated ability to follow tasks through to completion.
• Self-starter; ability to work independently.
• Multi-tasker; capable of working on multiple projects at one time, often under pressure.
• Ability to keep accurate records and statistics.
• Attention to detail and a conscientious attitude.
• Awareness of administrative and financial regulations and how to apply them to daily workflows.

EDUCATION AND QUALIFICATIONS:

• High School diploma or HSE; preference for college experience in accounting or administration.
• Excel and accounting software experience (essential) AND ERP Agresso experience (preferred).
• At least 3 years of operational/financial experience, preferably in a nonprofit environment, including working knowledge and experience with government funding sources and contracts.
• Solid knowledge of Madagascar legal requirements.
• Proficiency in French and Malagasy, good English working knowledge of English.

Vacancy timeframe

Closing date: 05 September 2024

PHYSICAL DEMANDS and WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions.