Finance and Administration Director At Pact

Pact seeks a Finance and Administration Director (FAD) for the anticipated USAID-funded Strengthening Primary and Community Health Care Activity in Cote d’Ivoire. This Activity is expected to support an integrated package of health services and health promotion, including (but not limited to) MCH, FP, malaria, and global health security at the facility and community levels in selected districts. This position is contingent upon award; it is anticipated to be based in Abidjan with frequent travel to regional and/or district offices.

Reporting to the Chief of Party, the Finance and Administration Director is accountable for overall country office and project financial and administrative operations. This position has oversight of project finance and accounting functions; internal control systems and procedures; and forecasting and realigning project budgets as well as office administration, procurement, and IT support services. The FAD is responsible for training and mentoring staff on policies and procedures, donor regulations, new

systems, and financial best practices, as well as working closely with the country office staff and head office in DC personnel to ensure compliance with all donor regulations and effective and proactive management.

***** All CVs must be submitted in English*

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Pact is seeking an Administrative and Financial Director (AFD) for the USAID-funded Strengthening Primary and Community Health Care Activity in Côte d’Ivoire. This activity is expected to support an integrated package of health and health promotion services, including (but not limited to) maternal and child health, family planning, malaria, and global health security at the facility and community levels in selected districts. This position is contingent upon award and is expected to be based in Abidjan with frequent travel to regional and/or district offices.

Reporting to the Project Manager, the Director of Finance and Administration (DAF) is responsible for the country office and the financial and administrative operations of the project. The incumbent of this position oversees the financial and administrative operations of the project. Finance and accounting functions, internal control systems and procedures, and forecasting and risk management. Realignment of project budgets as well as office administration, procurement and IT support services. The DAF is responsible for training and mentoring staff on policies and procedures, donor regulations, new information and communication technologies (ICT) and financial best practices, as well as working closely with the country office staff and the Washington office to ensure compliance with all donor regulations and management effectiveness.

*All CVs must be submitted in English*

Key Responsibilities

Financial Management

• Manage all aspects of office and grants finance and accounting functions.
• Manage all country or project finances to ensure effective use of resources in order to achieve program objectives in compliance with all donor requirements.
• Ensure financial monitoring systems provide timely and relevant reports to Pact staff, including analysis and tracking of grant commitments (ie cash advances), obligations, awards and liquidations, to support efficient accountable implementation.
• Design and implement policies, systems, and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact.
• Ensure that corrective action plans approved by the DC head office in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Oversee cash flow forecasting and needs on a monthly basis.
• Help prepare and monitor local budgets for existing projects, and prepare accurate cost estimates and budgets for new proposals.
• Mentor and train staff to ensure they have the appropriate skill levels for their positions and are developing to their full capacity.
• Conduct training/orientation for other personnel as needed on efficient, effective financial and internal control systems, budget analysis, policy and procedure awareness, and compliance.
• Ensure financial records organization, retention, and security.

Administrative Management

• Ensure administration, procurement and property management policies and procedures are in line with best practices and compliant with Pact global policies.
• Oversees management of all office premises, travel, and transportation.
• Oversee and ensure the proper functioning and maintenance of all office equipment, and outreach to IT contractor.
• Ensure that the highest standards of ethics and confidentiality are maintained.
• Process consultant/employment contracts and dismissals.
• Other tasks as assigned.

Employee complies with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.

All other duties as assigned

Financial management

• Manage all aspects of the office’s financial and accounting functions and grants.
• Manage all country or project finances to ensure efficient use of resources to achieve programme objectives in compliance with all donor requirements.
• Ensure that financial tracking systems provide timely and relevant reporting to Pact staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, allocations and liquidations, to support effective and accountable implementation.
• Design and implement policies, systems and procedures in accordance with Pact standards to ensure effective internal controls and minimize risks to Pact.
• Ensure that corrective action plans approved by the Washington office in response to external or internal audits and other oversight reviews are implemented as planned and scheduled.
• Oversee cash flow forecasts and requirements on a monthly basis.
• Contribute to the preparation and monitoring of local budgets for existing projects and prepare accurate cost estimates and budgets for new proposals.
• Coach and train staff to ensure they have the appropriate skill levels for their role and are developing to their full potential.
• Provide training and guidance to other staff, as appropriate, regarding the effectiveness and efficiency of financial and internal control systems, budget analysis, knowledge of policies and procedures, and compliance with rules.
• Ensure the organization, conservation and security of financial documents.

Administrative management

• Ensure that administration, procurement and property management policies and procedures are consistent with Pact best practices and global policies.
• He oversees the management of all premises, travel and transportation.
• Supervise and ensure the proper operation and maintenance of all office equipment, and liaise with the IT contractor.
• Ensure that the highest standards of ethics and confidentiality are respected.
• Process consultant employment contracts and terminations.
• Other tasks are assigned to him.

Employee complies with all company policies and procedures, including completing all compliance training within the required timeframe and receiving the corresponding acknowledgement statement attesting to the training being completed.

All other tasks assigned to him.

Basic Requirements

• Master’s degree (Business Administration, Accounting, Finance, or other closely related field) and 9+ years of relevant experience managing/supervising finance and operations. Equivalency of Bachelor’s degree plus CPA and 11 years of experience may be substituted, pending USAID’s confirmation of these position requirements.
• Minimum of 9 years’ experience in administrative and financial management of complex, international development programs of a similar scope and dollar value. The successful candidate should have successfully managed USAID contract/s or cooperative agreement/s with an award value of at least $20M for at least 5 years.
• Experience serving in a similar role on USAID/USG-funded project(s) is required.
• Master’s degree (business administration, accounting, finance or closely related field) and 9+ years of relevant experience in finance and operations management/supervision. Bachelor’s degree plus CPA and 11 years of experience may be substituted, pending confirmation by USAID of the requirements for this position.
• At least 9 years of experience in administrative and financial management of complex international development programs of similar scope and value. The successful candidate must have successfully managed USAID contracts or cooperative agreements valued at least $20 million for at least five years.
• Experience in a similar role for one or more USAID/USG funded projects is required.

Preferred Qualifications

• Minimum of 5 years’ experience supervising teams of professional staff with oversight of accounting, operations, procurement, property management, and other relevant areas.
• Demonstrated in-depth knowledge and expertise of USG with 2 CFR 200 regulations.
• Proficient in Microsoft Excel, Word, and PowerPoint are required along with experience with accounting software packages.
• English and French fluency, both written and verbal, is required.
• Ability to travel around Cote d’Ivoire as may be required.
• At least five years of experience supervising teams of professionals in accounting, operations, purchasing, property management and other relevant areas.
• Demonstrated in-depth knowledge and expertise of the United States Government with 2 CFR 200 regulations.
• Good proficiency in Microsoft Excel, Word and PowerPoint is required, as well as experience with accounting software.
• Fluency in English and French, both written and spoken, is required.
• Ability to travel within Ivory Coast as required.

Salary for this position is commensurate with local office salary scales and will be determined based on the candidate’s experience and qualifications

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.
At Pact, we recognize your impact, offer you opportunities and support your total well-being. Our comprehensive benefit offerings may include healthcare, retirement (8.8% to 13% based on service tenure) and savings plans, paid time off, disability and life insurance programs, learning and development opportunities, wellness programs as well as other optional benefit elections.
With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. Pact seeks an environment free from COVID-19 and prefers all employees to be fully vaccinated for COVID-19. Attestation of vaccination status will be required for employment with Pact. Unvaccinated employees may be subject to additional health and safety requirements to include any federal, state and/or client restrictions.