Job Purpose:
The purpose of this exercise is to provide an opportunity to the student to apply skills acquired through a real work situation, expose the student to business functions which are not available to her/him at the university and build confidence in real work situation, problem solving, teamwork and working with professionals in the world of work.
Key Responsibilities:
For Finance:
Updating of voucher and journal files to ensure all support documents are attached.
Ensure all payment support documents have been stamped paid
Help in follow up of receipts from vendors and liaises with Admin & Logistics Officer on the missing receipts
Help in arranging and re arranging archived files and ensuring documents are secured properly to avoid loss of trail.
Scanning of all support documents for Salesforce – procurement process
Assist in photocopying any relevant documents
Update the cheque dispatch book
8.Scanning of intercompany Documents.
Matching of the requests, CBAs, Orders &Invoices.
Initiating payment vouchers
Maintaining little cab (taxi) file – daily trip Invoices
Fuel reconciliations
Suppliers statements reconciliation
Assist in drawing the LPOs
Assist in audit for retrieval of documents.
Assist in Audit Preparation.
For Admin:
Filing
Physical Asset and inventory checks
Front office management and handling of the switchboard and direct phone calls to the respective team members
To help in securing quotations as and when required
Provide monthly reports as required.
Issuance of Inventory to Staff
Assist in Asset Disposal.
Personal specifications:
Must have successfully completed their undergraduate degree in finance, business administration or a related field in the last two years
Must not have worked in a paid position before.
This must be the first internship
CID Certificate of good behaviour or application in progress
Two references from faculty, professional contacts or community
How to apply
For more information about how to apply and to download a copy of the Job Description, please visit our website: https://selfhelpafrica.org/ie/finance-administration-intern-based-in-nairobi-kenya/