Counterpart International is currently seeking a Finance & Administration Manager to manage the financial, accounting, operational, fiscal and administrative functions of the Strengthening Human Rights Systems (SHRS) Program field office in El Salvador. This individual will ensure strict and timely compliance with all applicable Salvadoran laws, donor (USAID) and Counterpart’s norms, policies and procedures. This is a full- time position based in San Salvador, El Salvador. This position will report to the Operations Manager. Local candidates strongly encouraged to apply.
Responsibilities
- Directly manage the Project’s financial and operational functions, including but not limited to management and supervision of project procurement, logistics and operational processes, ensuring compliance with USAID’s and Counterpart’s policies and procedures as well as with local laws and regulations while applying the best financial and accounting practices;
- Prepare the Project’s and organization’s monthly, quarterly, and annual financial reports, including tracking, reporting, and documenting cost share requirements;
- Prepare and coordinate the preparation of budgets, projections and monthly monitoring expenses;
- Maintain and update the Program’s financial accounts;
- Coordinate with HQ Finance to respond to HQ observations and requirements;
- Supervise and coordinate the smooth operations of the Project’s Finance & Admin team in order to support the financial implementation and monitoring of Project activities;
- Conduct an internal auditing process for the organization’s financial and administrative procedures, ensuring compliance with all Counterpart’s and USAID’s rules and regulations;
- Coordinate with the Project’s Grants Manager for processing administrative and grants tasks.
- Coordinate disbursements and reconciliations of the Grants program;
- Provide financial review of all financial reports, including cost share reports;
- Represent the Finance Team in the Project’s Team Leads group and relevant meetings;
- Recommend improvements or changes to the financial policies and procedures, as well as manage the implementation of approved policies;
- Stay informed and up-to-date on approved changes to the country’s laws and regulations as they apply to the organization and the Program’s activities, making appropriate recommendations to the Program Leadership for implementation and compliance;
- Lead the financial close out of the Project at the end of the Project.
- Review and ensure that all recruiting and selection processes for both employees and consultants follow transparent and rigorous procedures and comply with the required documentation and approvals;
- Oversee the Project’s management/implementation of human resources policies and procedures as well as compliance with applicable labor and fiscal laws and regulations;
- Ensure efficient use of the Program’s assets and the continuous and smooth functioning of the Salvadoran office’s facilities, infrastructure, and equipment;
- Perform other related tasks relevant to the launching of operations of the Project as assigned by the Operations Manager.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, or Finance; or equivalent experience with a minimum of ten years of implementing and/or oversight in the financial, administrative, and accounting areas;
- A minimum of five years of management-level experience in financial, administrative, and accounting areas;
- Knowledge and experience with donor-funded Programs, preferably USAID;
- Knowledge and extensive experience using Microsoft Office, QuickBooks and/or other financial software, Internet, Skype and similar e-communications;
- Knowledge of the Salvadoran fiscal and banking systems;
- Strong staff management and team-building skills, influencing and promoting a positive working environment;
- Demonstrated leadership, management, decision-making, and positive interpersonal skills;
- Ability to perform efficiently, independently, and under pressure and as an effective team member;
- Strong attention to detail;
- Demonstrated analytical and problem-solving skills;
- Excellent oral and written communications skills;
- Verbal and written fluency in Spanish;
- Ability to think strategically and to act in the best interests of the organization as a whole;
- Punctuality, commitment, and a strong sense of responsibility.
Preferred
- Knowledge and experience with USAID-funded Programs;
- Verbal and written fluency in English.
How to apply
To apply, please us the following link: