Finance and Administration Manager – Youth Leadership At Pact

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

Programs – Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact seeks a Finance and Administration Manager for the USAID Advancing Youth Leadership, which will work to enhance the capacity and leadership of youth to engage in the political process, to address local development issues and to increase civic participation. This is anticipated to be a five-year activity. This position is contingent upon award.

Key Responsibilities

• Manage all project finances to ensure effective use of resources in order to achieve project objectives in compliance with all donor requirements.
• Ensure financial monitoring systems provide timely and relevant reports to Pact staff, including analysis and tracking of grant commitments (e.g., cash advances), cash flow forecasts, obligations, awards and liquidations, to support efficient and accountable implementation.
• Design and implement systems and procedures in compliance with Pact standards, including systems and procedures to mitigate risks for a large sub-granting program; ensure that corrective action plans approved by Pact DC in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Monitor annual budget and financial projections and develop realistic financial forecasts for proper project planning.
• Ensure proper administration of sub-grants component life cycle, including assurance that procurement and property management policies and procedures are in line with best practices and compliant with Pact and donors’ policies.
• Oversee proper human resources management, from personnel recruitment, staff policy development, and care for general staff well-being.
• Supervise, mentor and train relevant staff ensuring team members have the appropriate skill levels for their positions and are developing to their full capacity; conduct trainings for other personnel as needed to fully educate on efficient, effective financial and internal control systems, budget analysis, as well as policy and procedure awareness and compliance.
• Ensure completeness of financial, subaward, procurement and HR records retention and security.
• As applicable, equip appropriate staff to provide technical assistance to local NGOs in the area of financial management and compliance.

Basic Requirements

• Master’s degree in accounting, business administration, finance, or a related field.
• An ACA/ACCA/CPA or other recognized professional accounting qualification.
• At least seven (7) years of progressively responsible experience in accounting, auditing, finance, or business management, including at least three (3) years of post-qualification experience as an auditor with a recognized public or private firm, or as a finance manager with a reputable civil society organization or donor agency.
• Demonstrated ability to develop and manage large budgets, and in-depth knowledge of USG Cost Accounting Standards.
• Thorough knowledge and understanding of professional accounting principles, theories, practices, and terminology (private sector, governmental, and non-profit) and accounting practices and procedures; to analyze data, narrative reports, and workload flow charts, etc.
• Progressively responsible experience supervising project operations, including human resources, procurement, and sub-contracts or sub-awards.
• Excellent organizational, analytical, and English oral and written communication skills; demonstrated supervisory skills; and the ability to work well on a team.
• Previous experience in building or enhancing civil society organization financial management capacity.
• Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., and the ability to use various commercially available accounting software programs.

Preferred Qualifications

• Experience managing highly adaptive programs.
• Experience managing USAID contracts.
• Cambodian nationals encouraged to apply.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.