Finance and Administrative Associate At Global Alliance for Improved Nutrition

The Global Alliance for Improved Nutrition (GAIN) is seeking a reliable and driven Finance & Administrative Associate to provide financial support to the programme operations team in Maputo, Mozambique. The Associate will be responsible for providing day to day general finance, bookkeeping, accounting, administrative and operations support to the country office.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially the most vulnerable to malnutrition.

About the Role

The Finance Associate will work under the supervision of the Head of Operations and to ensure processing and recording of payment transactions are done in timely and accurate manner. The Finance Associate supports compliance, and the expectation is for strong collaboration with all country office staff members. The Finance Associate position requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures.

The Finance Associate is responsible for providing support to the Head of Operations, GAIN Mozambique staff and consultants. In addition, they will be responsible for providing day to day general finance, bookkeeping, accounting, administrative and operations support to the country office, working closely within the Mozambique GAIN team with key commitments in GAIN HQ for the smooth and coordinated implementation of projects from a finance and administration perspective with a focus on ensuring compliance with GAIN finance policies. systems and procedures.

Specific Responsibilities include;

· Ensuring all GAIN Mozambique documentation related to procurement of goods and services is in line with Mozambican tax regulations and GAIN policies and procedures, mitigating against non-compliance

· Preparing and ensuring that accounts payable documents (e.g. invoices, payment requests) are complete for approval and payment

· Verifying and initiating payments on e-banking

· Liaison with the bank with regards to confirmation of internet banking transactions, errors, duplications, or cancellations of pending items in the banking system

· Reconciliation and management of balance sheet accounts, including staff advances/receivables, petrol advance and petty cash

· Monitoring of travel advances claims and settlements through preparation and maintenance of travel claim monitoring sheet

· Maintaining file records of donor grants received and reports submitted to donors and ensuring that the process for all grant income due is promptly applied for or requested.

· Assuming responsibility for filing, copying and storage of all financial records as required

About You

You should have previous finance administration experience, ideally from the not-for-profit sector, with experience in operational and office administrative support to projects of various sizes and scopes. You should be a keen team player and possess excellent IT and communication skills, and be proficient in the use of Quickbooks, Navision or a similar accounting software. You should be flexible and have the ability to work autonomously in a multi-cultural international environment. Experience working with an international NGO would be advantageous.

In addition to the above, you should be educated to Bachelor’s degree level or equivalent in Business Administration, Finance or a related discipline. Fluency in written and verbal English and Portuguese is essential.

About our Offer

The starting salary on offer for this role is $21,584 per annum.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

This advert closes on the 22^nd November 2021. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

Applicants must have the existing right to live and work in Mozambique. Please note that GAIN are currently unable to sponsor working visas.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.