Finance and Administrative Consultant, Africa Regional Programme, (4 months)

The International Commission of Jurists (ICJ) is a worldwide network of judges and lawyers united in affirming international law and rule of law principles that advance human rights.

The ICJ is offering a consultancy. The purpose of the consultancy is to provide finance logistical and administrative support, to ensure smooth implementation of the ARP projects between 1 September 2021 and 31 December 2021 at an effort level of 3 days a week.

RESPONSIBILITIES

The Finance and Administrative Consultant holds the following responsibilities:

General logistics

• Support proper coordination between technical-legal, administrative and financial aspects of projects in coordination with the national and regional team, ICJ-EI Finance and the Finance & Administration Department in Geneva;
• Travel, accommodation, visa and per diem arrangements for activities and events linked to the program;
• Assist with coordinating the recruitment of staff, consultants and interns, including circulating vacancy announcements, preliminary sorting of resumes and arranging interviews;
• Maintain leave records and prepare monthly leave reports;
• Update and maintain contact and other databases;
• Keep financial and project records in compliance with ICJ and donor procedures;
• Perform filing and general administrative tasks.

Office administration

• Office operations such as maintenance, mailing, shopping, supplies, equipment and errands;
• Organize the use of post and courier services;
• Handle and maintain office stocks and assets through regular inventory;
• Coordinate graphic design, printing and distribution of all publications and outputs;
• Assist with IT related issues, which includes liaising with IT support;
• Manage relationships with service providers; and
• Ensure the proper up-keep, maintenance and professional appearance of the office premises.

Support in Accounting

• Assist in preparing accounting documents;
• Assist in recording accounting entries;
• Administer all payments of the office bills by petty cash;
• Assist in the preparation of budgets, internal cost analyses and financial reports;
• Assist in the project and organizational audits;
• Assist in preparing PAFs by providing quotations from several service providers;
• Register and dispatch approved PAFs;

QUALIFICATIONS

The successful candidate will have:

Education & Experience

• A post-school qualification in finance, administration or a related field or commensurate relevant practical experience;
• Advanced knowledge of Microsoft Office, spread sheet and word-processing programmes;
• Knowledge of Accounting software an asset.
• At least three years’ experience in finance and administration or a related area of work;
• Experience with an NGO an advantage;
• Experience in working on EUROPAID funded projects desirable.

Essential Skills

• Fluency in English (written and spoken) required;
• Strong organizational, planning and time-management skills;
• Teamwork and interpersonal and communication skills;
• Attention to detail and accuracy;
• Capacity to work under pressure and to adapt to changing priorities and needs;
• Willingness to travel periodically;
• Commitment to human rights and the rule of law.

*NB: Must be in possession of the necessary documentation to work legally in South Africa.*