Finance and Administrative Officer – Occupied Palestinian Territories At SoCha LLC

Background

SoCha is pursuing the OPTIMEL Project, an FCDO-funded contract that will provide independent monitoring, research, and learning support for FCDO’s humanitarian programs in the Occupied Palestinian Territories (OPTs). The program will focus on independent monitoring and third-party monitoring, research and evaluation, and portfolio learning and engagement while operating in a highly complex and sensitive environment.

SoCha seeks a highly qualified individual to fill the role of Finance and Administrative Officer. The position will be based in the OPTs and is contingent on contract award and approval.

Scope of Work

The Finance and Administrative Officer will manage and provide oversight across finance and administrative matters in the project office. He/she will manage all aspects of day-to-day running of the office. The Finance and Administrative Officer will fulfill the following responsibilities:

• Manage and produce the office’s accounting, human resources, procurement, logistics, and administration tasks.
• Ensure compliance with SoCha policies and procedures for finance, procurement, and human resources.
• Prepare all financial activities and forward them to the global office for checking the accuracy and quality of information.
• Analyze financial information and reports, identify problem areas, take remedial action where necessary, and make recommendations to the relevant HQ point of contacts, team leadership, and other staff as appropriate.
• Conduct analyses of records of current and past operations to determine trends and monitor the financial health of the organization.
• Ensure the timely submission of high-quality financial reports, for internal and external audiences, including but not limited to monthly field reports for SoCha’s home office and quarterly accrual reports.
• Analyze budgeted-to-actual expenditures and “burn rate”.
• Proactively draw attention to any problem areas and initiate solutions in consultation with HQ leadership as required.
• Ensure timely monthly closing of accounts and sending the relevant reports to HQ before the deadline.
• Produce regular analyses of income and expenditure to assist the HQ finance team in the budget monitoring process.
• Prepare budget guidelines and support the annual budget preparation (regional).
• Support the local team with timely, high-quality financial information and analysis.
• Oversee monthly payroll and preparation of social charges and tax remittances for staff.
• Review all project bank and cash accounts at the end of every month.
• Prepare monthly reports on outstanding advances and work with employees and supervisors to clear advances.
• Oversee operation and maintenance of the project office.
• Take responsible for the office petty cash and bill payments.
• Oversee the office cleaning and maintenance needs, and liaise with relevant vendors.
• Plan and arrange all logistics for regional activities, and other project activities.
• Coordinate and ensure provision of procurement and administrative support for all regional activities.
• Collaborate with local team leaders to draft and manage contracts with vendors and service providers.
• Foster and manage all relationships with vendors and service providers and ensure compliance with the terms of their contracts or service agreements.
• Draft requests for quotations/proposals, coordinate proposal reviews, and write selection memos in accordance with SoCha policies.
• If applicable, act as liaison between the company and the local payroll firm to ensure leave is managed appropriate and all local labor requirements are met.
• Manage the office leave calendar.

Minimum Qualifications and Experience

• A bachelor’s degree or higher in finance, accounting, or a related degree.
• At least five (5) years demonstrable experience managing finances and administration for international development projects.
• Excellent communication skills in English and Arabic.
• Knowledge of MS Excel and Word.
• Experience with accounting software, ERPnext is highly beneficial.

Location

Occupied Palestinian Territories (OPTs).