Finance and Compliance Officer At International Organization for Migration

Position Title: Finance and Compliance Officer

Duty Station: Sana’a, Yemen

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau;Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall guidance of the Chief of Mission (COM) and the direct supervision of the Head of Resource Management (HoRM) in Aden, Yemen, the Finance and Compliance Officer will be responsible and accountable for managing the financial and administrative to ensure excellent understanding of financial processes which is vital for Country Office/Sub Offices aimed at providing accurate budget management and ensuring good financial performance. The Finance and Compliance Officer will also be responsible and accountable for ensuring the highest efficiency in strengthening internal controls and the overall process of due diligence assessments aimed at improving financial management systems in place across the Programme and the IOM Mission in Yemen.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the CoM and the HoRM undertake financial analysis of all CO activities.
2. Assist the HoRM with budget preparations and oversee the IOM Yemen budgets through regular monitoring of project expenditure and reporting of the program spending and performance against budget allocations and sharing of monthly project monitoring reports with Project managers.
3. Follow up on audit reports as impacting Compliance, including on the implementation of audit recommendations. Report all concerns and issues related to non-compliance with IOM policies, rules, and regulations immediately to the HoRM.
4. Preparation and review of financial reports prepared by Finance to ensure that the reports are aligned with IOM principles and donor reporting requirements.
5. In liaison with the Procurement Officers, conduct monthly and quarterly housekeeping of open POs/PRs, Goods Received Not Invoiced (GRNI) report, ensuring that PO’s/PRs are closed in a timely manner, and investigate any ‘red’ scores.
6. Provide first-line support, guidance, and training to IOM Yemen staff, with respect to IOM’s policies, processes, and procedures relating to organizational support functions including but not limited to finance and compliance, human resources, procurement, and logistics.
7. Coordinate with the mission finance team to ensure quality and timely response to Projects Balance Review (PBR) and proper follow-up on any comments received from Regional Accounting Support.
8. In coordination with the Head of Resources Management, recommend mechanisms to prevent fraud and corruption among Implementing partners (IPs). Follow up on oversight reports and report all IP concerns and issues related to non-compliance with IOM policies, rules.
9. Coordinate with the Finance Officer (Field Offices) on long-standing items and proper action to clear those balances and be the focal point for IOM Yemen on Regional Accounting Support for the Periodic Checklist Review.
10. Conduct regular spot-checks of documents to make sure that documents are according to IOM rules and regulations. This will include spot checks on and leads on new suppliers’ due diligence and set up in the vendor management system/PRISM.
11. Ensure the quality of the responses on the Compliance Control Self-Assessment Tool (CCSAT) of IOM Yemen for the MENA region and coordinate with all relevant departments to timely respond and clear any issues.
12. Review and make recommendations to the Head of Resources Management on the internal control mechanism of IOM Yemen.
13. Review of PRISM/Online roles of all IOM Yemen staff. Advise on any conflicting roles and take remedial action as needed.
14. Provide guidance and support to the finance team on the use of the Online Invoice Payable Application (OIPA) financial system.
15. Perform other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in Financial and Human Resources Management at the international level;
• Experience in supervising the development and implementation of administrative control procedures and coordinating external auditing exercises;
• Experience in management, humanitarian and complex project implementation, liaison with governments and international agencies is an advantage;
• Experience in performing or coordinating risk assessments for (UN Agencies, International Organizations, and International specialized NGOs;
• Experience using corporate IT systems and software; and,
• Experience in the Region is an advantage.

Skills

• Excellent writing, communication and negotiation skills, ability to prepare clear strategic reports and advice;
• Strong familiarity in IOM administrative and financial management, accounting, budget monitoring, cash management and internal control procedures;
• High level of computer literacy, in particular, experience in computerized accounting systems and software Advanced knowledge of Microsoft Office, especially Excel;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of SAP highly desirable.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.