Finance and HR Analyst At Clinton Health Access Initiative

Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Organization Overview:

CHAI was founded in 2002 with a transformational goal: to help save the lives of millions of people living with HIV worldwide by dramatically increasing access to antiretroviral treatment. When CHAI was founded, many thought this goal was unrealistic because health systems in resource-limited countries were too weak and the prices of drugs and diagnostic tests were too high. CHAI has played a catalytic role, working alongside governments and other partners to reduce treatment costs and help build the national systems needed to provide life-saving treatments to millions of people.

While the organization remains committed to its original focus on HIV, CHAI has broadened its scope of work to focus on other under-addressed global health priorities where CHAI’s approach and expertise could have a transformative impact. These areas include: HIV; malaria; tuberculosis (TB); hepatitis C; cancer and non-communicable diseases; sexual, reproductive, maternal, newborn and child health; vaccines, diarrhea, pneumonia, chronic malnutrition and universal health coverage, including financing and human resources. In keeping with CHAI’s flexible approach and commitment to meeting the needs of governments, CHAI also implements programs outside of strategic areas at the request of government partners to address crises that arise in the countries where CHAI works.

CHAI has a presence in more than 30 countries, operates more than 25 country offices and has more than 1,200 employees worldwide.

Position Overview:

Based in Cotonou, the Finance and Human Resources (HR) Analyst will report to the Benin Country Lead and will help ensure the overall success of CHAI Benin’s Financial and HR System. The position’s responsibilities will be split into approximately 70% Finance and 30% HR – Administrative. This Analyst will support the Country Lead to maintain robust financial, administrative, and human resource policies and systems, ensuring they are aligned with CHAI global policies and Benin regulation. They will support human resources management, including recruitment, management, and professional development of existing staff.

The successful candidate will adhere to CHAI values, including humility, urgency, entrepreneurialism, trust and transparency, working at the service of government, diversity, and being mission driven.

Responsibilities

Finance Responsibilities (70%):

Accounting/Budget Management/Cash Management
Review payment requests and ensure that adequate supporting documentation and approval are obtained before payments are processed.
Process payments (and other documents such as invoices and employee reimbursement requests) on time, managing liabilities.
Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks, and transfer forms.
Administer petty cash account and ensure that all expenses have supporting documentation attached to ensure accountability of the funds.
Check and reconcile advances and ensure all supporting documents are attached, sufficient, valid, and settled.
Check travel request, travel advances & travel expense claim reports prior to approval and release of payments.
Ensure all transactions are supported with complete documents and that they comply with the CHAI financial and compliance manual, donor requirements, and government regulations.
Accurately record transactions in QuickBooks and prepare monthly bank reconciliations.
Maintain a hardcopy and electronic filing retention system for all finance records to comply with financial best practices.

Strategic Financial Management

Monitor financial activity on programs and prepare expenditure reports for program managers as needed.
Assist in the preparation of audits, financial statements, and varied fiscal reports.
Participate in the development, implementation, and maintenance of relevant country office policies.
Ensure good teamwork and cooperation between finance and program teams, including but not limited to:
Participating in relevant program management meetings
Coordinating training of program staff in relevant aspects of financial management
Ensure accurate, timely preparation, and remittance of all relevant taxes and related liabilities.

Administrative and Human Resources Responsibilities (30%):

Ensure compliance with CHAI global and Benin government HR policies through documentation, submission of relevant documents to government authorities for validation, and training of staff on these policies.
Support country programs with recruitment by serving as liaison for hiring teams and candidates throughout the interview and hiring process, and by posting jobs and scheduling interviews with candidates.
Develop, manage, and maintain the integrity of an employee information system tracking personnel records, including signed organizational and contract documents, staff credentials, and relevant HR checklists.
Track staff leave days and generate monthly leave tracker report.
Conduct quarterly HR compliance audit and submit report to the Country Lead.
Coordinate with health insurance vendor to ensure provision of top-quality medical insurance for staff and their families; support staff members with health insurance claims and obtain feedback from staff on quality of medical service.
Establish fixed assets and inventory management system for the office (including asset tagging and asset audits).
Oversee update to the fixed assets register.
Participate in Global HR training opportunities and webinars and share relevant details with team members for professional development and learning.
Assist in coordinating programmatic events as required.
Perform any other tasks as requested by the Country Lead.

Qualifications

Bachelor’s degree in Accounting or Business Administration and at least 4 years of work experience in both Finance/Accounting and Human Resources.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and in QuickBooks (or other accounting software).
Fluent in French and in English (full professional proficiency in both languages at a minimum).
Experience with financial audits and compliance requirements and setting up accountability mechanisms to avoid conflicts of interest and to handle confidential information.
Exceptional organizational, analytical, and presentation skills.
Ability to work independently and multi-task effectively in high-pressure, fast-paced environments.
Customer service mindset, strong diplomatic and interpersonal skills, and comfortable working with diverse team members.
High level of personal and professional integrity; commitment to transparency.
Takes initiative and demonstrates a creative problem-solving approach.

Advantages: