Finance and Operations Manager At Pact

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

Programs – Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact seeks an experienced Finance and Operations (F&O) Manager for the anticipated ECA opportunity. S/he will be responsible for the day-to-day administration and financial operations of the project, overseeing and managing overall procurement, financial, contractual, operational, safety and security, and compliance support. The F&O Manager will manage and supervise administrative, finance, contractual and compliance sections; train and mentor staff on policies and procedures, donor regulations, new systems, and financial best practices; and working closely with the Chief of Party and US-based personnel to ensure compliance with all donor regulations and effective and proactive management. The F&O Manager will report to the Chief of Party (administratively) and the Pact Ethiopia Finance & Operations Director (technically). This position is contingent upon award.

Key Responsibilities

Provide overall procurement, financial, operational, safety and security, and compliance support to the project.
Oversee management of sub-contracts, sub-awards, and/or possibly Grants under Contracts (GUCs).
Ensure funds expended are compliant with US government regulations and policies.
In consultation with the Pact Ethiopia Finance and Operations Director, implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award, which may be a contract or a cooperative agreement.
In consultation with the Pact Ethiopia Finance & Operations Director, initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities, and promote cost efficiency and compliance with all rules and regulations.
Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues.
Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
In collaboration with the Ethiopia CO support team, ensure the development, management, and complete life cycle of a variety of procurement mechanisms, including but not limited to purchase orders, sub-grants, sub-contracts, and/or GUCs.
Manage the project award budget, tracking project spending and preparing financial reports for submission to USAID.
Analyze ECA’s financial data with attention to the impact of adaptation on programming.
In consultation with the COP and the Pact Ethiopia Country Director and Finance & Operations Director, develop, implement, and adjust when required the project’s safety and security strategy and protocols, and serve as the point of contact for the person in charge of security at USAID for any issue related to security reports and procedures for the project.
Mentor and supervise finance, operations, and other staff engaged in the activities noted here.

Basic Requirements

Master’s Degree in Business Administration, Finance or Accounting or equivalent.
At least eight (8) years’ experience working in international development, preferably democracy and governance activities.
At least four (4) years’ experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance, and/or operations staff.
Demonstrable experience with management and/or administration for USAID projects, including experience managing sub-awards and GUCs.
Knowledge of U.S. government references including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
Experience working with Ethiopian civil society organizations.
Experience managing USAID contracts and/or cooperative agreements.
Knowledge of USAID rules, regulations and policies, particularly financial reporting and compliance requirements.
Fluency in English and Amharic (oral, writing, and reading)
Ability to travel within Ethiopia and occasionally internationally, when health and safety concerns regarding COVID-19 diminish.
Proficiency in relevant computer applications and databases.

Preferred Qualifications

Ethiopian nationals strongly encouraged to apply

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.