Finance and Operations Support Officer At Avocats Sans Frontières

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Context and objectives of the position As a Finance and Operations Support Officer, you will ensure the proper administrative, financial, logistical, security and project management of the countries under your supervision, which are mainly those covered by the “East Africa Hub”, namely: Uganda, Tanzania and Kenya. You will be the main contact for the teams on all issues related to these management areas. The role is part of the global Finance and Operations Management team, reporting to the Head of Finance and Support Services based in Brussels and is also part of the East Africa regional team, reporting to the Regional Director based in Kampala.

Tasks and responsibilities

1. Finance/Accounting: He/she provides support to the finance and accounting teams such as monitoring budget coverage, quarterly verification of country accounts and coordination of the annual closing.
2. Administration and Logistics: He/she supports the country teams or the global team in logistical and administrative needs (in-country registration, supplier agreements and contracts, travel or event organization, etc.).
3. Team management and human resources: He/she participates in the recruitment and training of new administrative, financial and logistics (AFL) coordinators and ensures the technical supervision of AFL teams.
4. Security: He/she transmits ASF’s methodology and tools for the development of security plans and assists country offices in their development. He/she may contribute to the proper implementation of security rules in the countries and supports the country teams in their contextual and risk analyses.
5. Support in the project management cycle  He/she supports the elaboration of budgets and amendments, the maintenance of administrative files as well as the respect of planning in accordance with donor and internal ASF rules.  He/she provides support to the field teams on aspects of contractual accountability to donors and validates financial reports.