Finance Assistant At Global Alliance for Improved Nutrition

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance Assistant to provide support on financial, administration and internal control services at GAIN Tanzania. This role will be offered on a 2 years’ fixed term contract, subject to availability of funding. You will be based in GAIN’s Tanzania office in Dar es Salaam, Tanzania.

Reporting to the Finance and Administration Manager, the Finance Assistant will be responsible for supporting the successful operations management of GAIN Tanzania office in accordance with GAIN policies and Tanzania laws. You will be responsible for all aspects of bookkeeping and accounts, procurement support assets tracking and control, effective financial reporting processing in a timely, accurate, relevant, and informative manner and general administration or operations duties.

You will also be responsible for ensuring compliance with external requirements, such as local laws and regulations, donor, partner, service provider and vendor contractual obligations and in supporting the Country Director and local team in maintaining good relationships with external stakeholders such as government regulatory bodies, service providers and consultants.

Key Responsibilities include:

• Ensuring all payment requisitions are complete and have all necessary documentation
• Preparing required supporting documents for payment processing such as travel advances, sub-contractors/staff advances as per GAIN policies and procedures
• Coordinating with local tax consultants to ensure compliance with government regulatory bodies as well as managing the TRA portal, NSSF portal, WCF portal and others
• Managing office petty cash transactions such as petty cash payments, petty cash income, petty cash reconciliation, verification of petty cash claims from administrative assistant
• Ensuring financial transactions are recorded in line with GAIN standards in a timely fashion
• Managing receivables and payables in line with GAIN guidelines to ensure timely and accurate payments to vendors
• Assisting in preparation of financial reports of all country projects including budgeting, forecasting, and attending project QUAD meetings
• Overseeing the proper upkeep and maintenance of office premises and working facilities such as photocopying machines and furniture to provide the best possible physical environment for staff to discharge their duties.
• Researching and evaluating potential suppliers and maintaining professional relationships with existing vendors and suppliers
• Overseeing travel and expenses reporting by all team members, including processing expense claim forms and seek all necessary approvals for payment

About You

The ideal candidate will have experience in accounting or a related field and in similar role. Candidates with experience working with Multi-Donor Funded projects would be an added advantage.

The postholder should possess strong communication and interpersonal skills and proficiency in written and spoken English. In addition, you should be highly flexible and able for outstation travel on a required basis and work outside regular working hours occasionally.

A University degree in accounting and Finance, Taxation, business administration or related field or a locally recognized Finance and/or Accountancy qualification. You will be computer literate in Microsoft Office and with strong working knowledge of accounting software such as Serenic Navision and SAGE.

About our Offer

The starting salary on offer for this role is from USD 13,764 – USD 15,768 per annum (gross salary), depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must be currently based and have the existing right to live and work in the Dar es Salaam, Tanzania region to be eligible to apply for this position.

This advert closes on 18th June 2024. Early applications are encouraged. GAIN reserves the right o close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.