Finance Assistant, SHARE At Right To Play

Organization: Right to Play – Uganda

Department/Division: Finance

Work location: Buyende, Uganda

Authorized to work in: Uganda (Eligible to work legally without requiring sponsorship or work permit)

Target Start Date: January 2022

Contract Duration: 1 Year contract with possibility of renewal based on performance and availability of funding.

Closing Date: 19.11.2021

BACKGROUND:

Right To Play (RTP) is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we help 2.3 million children to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse.

Established in 2000, Right To Play reaches children through experiential programming in 15 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our headquarters in Toronto, Canada; London, UK and eight national offices across Europe (Germany, The Netherlands, Norway, Sweden, Switzerland, UK) and North America (Canada, US).

With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

PROGRAM SUMMARY:

The Sexual Health and Reproductive Education (SHARE) program is a new program funded by Global Affairs Canada. SHARE will be implemented as a consortium led by Right To Play, in partnership with WaterAid, the Forum for African Women Educationalists (FAWE) and FHI 360. This program will operate in Ghana, Mozambique and Uganda, and will use a gender-transformative and rights-based approach to improve the reproductive health of adolescents, particularly girls and young women. SHARE is a five-year program that will work with girls and boys aged 10-24, both in and out of school, to empower them to demand better sexual and reproductive health care. The initiative will also work with Community Health Workers and Health Care Facilities to ensure their services are adolescent-friendly and gender-responsive, and engage community members in activities to increase support for adolescents and young people to access SRHR education and gender-responsive services. SHARE will work across multiple government partners, notably ministries of health, ministries of education and ministries of water, to ensure systematic approaches to service delivery and strengthening.

JOB SUMMARY:

The Finance Assistant reports directly to the Finance Manager. The incumbent is responsible for data entry, processing transactions in Accounts Payable, General Ledger and Accounts Receivable, reconciling Bank Accounts entries and official receipts booklet, compiling vendors’ tax files or payment and ensuring that all transactions and supporting documents are complete and properly filed.

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Financial Accounting and Reporting (85% of Time):

• Supports timely, accurate month-end closing, cash requests and cash reconciliations;
• Ensures the smooth implementation of accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against Country Office budget.
• Verifies accuracy and compliance of expenses and expense reporting;
• Provides assistance with internal or external audit requirements;
• Identifies and recommends improvements that could streamline implementation processes in the areas of accounting, finance and budgeting;
• Promotes compliance with relevant donor’s regulations and Right To Play’s policies/procedures; and other duties as assigned.
• Monitors petty cash accounts including the spot-checking of balances and payments.
• Accounts for all petty cash expenditures.
• Supervises the collection and recoverability of contractual, project partner activity advances, staff activity and travel advances and other receivables.
• Ensures that all payments are made on time.

Job Responsibility #2: Administration (10% of Time):

• Ensures proper travel related templates are used, travel related data are properly reviewed and analysed and adequate supporting documents are well maintained as per the Policies.
• Work with Logistics Assistant to ensure protection of the Country Office assets (inventory and fixed assets) through the enforcement of internal control policies and procedures by ensuring that the Fixed Assets and Inventory registers are in place, updated regularly, and reported to the FM.
• Ensures all expenses are authorized and approved in line with In Field Authorization Policy. Provides administrative support to the project team in the project location.
• Posts all financial transactions into the RTP ERP System
• Maintains control over the Country Office filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents.

Job Responsibility #4: Other tasks as assigned (5% of Time)

MINIMUM QUALIFICATIONS (Must have):

EDUCATION/TRAINING/CERTIFICATION:

· Bachelor’s degree in accounting, finance, business administration or related discipline

EXPERIENCE:

• 3 years’ experience in accounting or directly related areas

COMPETENCIES/PERSONAL ATTRIBUTES:

• Ability to work independently with little supervision
• Ability to work well under pressure and deadline
• Integrity and details focused
• Ability to multitask and work within deadlines
• Good analytical skill

KNOWLEDGE/SKILLS:

• Proficiency in use of Microsoft applications, including Excel and Word
• Good skill at using financial software applications
• Skilled in maintaining documentation
• Good written and oral communication skills
• Good knowledge of accounting practice, policies and procedures

LANGUAGES:

• Fluency in spoken and written English.
• The knowledge of Lusoga language will be an added advantage

DESIRED QUALIFICATIONS (An Asset)

• Previous work experience with an international NGO
• Knowledge of ERP Accounting System

WHO YOU ARE:

You are highly driven, results-oriented, collaborative and well-rounded leader with a passion for working with

children and youth. You are an exceptional communicator with excellent networking skills.

WHAT YOU’LL GET:

The opportunity to work with a passionate, innovative and collaborative team where you have the ability to make things happen. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). In addition, we offer a competitive salary and benefits package including personal learning and development days.