Finance Assistant – Turkish Nationality At Bahar Organization

About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

The Finance Assistant takes charge of the Organization’s financial health by administering accounting operations to meet legal requirements. The Finance Assistant is responsible for financial and administrative matters. He/she works under supervision and closely coordinates with the HQ Finance Department. He/she should also have excellent organizational skills and be able to handle time-sensitive tasks. Ultimately, he/she will be responsible for the day-to-day management of Bahar’s financial transactions and procedures.

About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict. The basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of position

The Finance Assistant takes charge of the Organization’s financial health by administering accounting operations to meet legal requirements. The Finance Assistant is responsible for financial and administrative matters. He/she works under supervision and closely coordinates with the HQ Finance Department. He/she should also have excellent organizational skills and be able to handle time-sensitive tasks. Ultimately, he/she will be responsible for the day-to-day management of Bahar’s financial transactions and procedures.

Job Duties and Responsibilities:

• Checks the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy, and fairness).
• Participates, if needed, in the significant payments which must be done in the field.
• Collects relevant supportive documents regarding the expenses/ purchases/ payments done in the field.
• Daily registration of vouchers in the (Quick Book) and preparing vouchers for booking.
• Ensures efficient support for each HQ & field Office in implementing the Quick Books system for the Finance Track.
• Contributes to developing and elaborating new learning materials for the Finance staff members in BAHAR.
• Monitors that the Quick Books system is used or will be used at its total capacity at the BAHAR.
• Checks that the financial procedures on the Quick Books system are well-respected in HQ & each Field Office and provides regularly reliable data about the use of BAHAR Org.
• Guarantees the respect of Bahar’s financial guidelines and procedures.
• Maintains proper filing of all financial documentation (vouchers, contracts, tender documents, etc.)
• Responsible for filing electronic scan files and maintenance of the scanned archive.
• Supports in preparing monthly cash counts.
• Supports in preparing partners’ reports.
• Provides necessary documents and reports for internal control.
• Supports in preparing monthly accounting reports and accounting files for projects.
• Fulfillment of any other tasks assigned by the management that correspond with the nature of this position.
• Performs and manages the day-to-day financial and accounting operations, including bookkeeping, cash book, and all other records as required, and prepares monthly accounting and reconciliation reports.
• Ensures proper accounting and administration of funds.
• Supports the financial audit processes through the preparation of standard reports as well as other custom reports as requested.
• Ensures that all finance operations are performed in accordance with Bahar guidelines and donors’ regulations.
• Reviews all payment documents for proper and adequate payment and accounting as per Bahar guidelines.
• Ensures adequate cash balance is available for smooth functioning of activities.
• Safe custody of financial documents and date.
• Manages the Dernekler Bilgi Sistemi _ (DERBİS) for the declaration of expenditures for Syria and reporting to the Government,
• Notifications for providing foreign aid.
• Notifications of foreign aid activities result.
• Able to report about funds received & funds transfer
• Tracks all advances monthly.
• Other tasks when required.

Academic Qualification/s and Professional Experience:

• Bachelor’s degree in business, Accounting, or Economics or relevant education.
• At least 1 year of relevant experience in Humanitarian aid projects and complicated contexts.
• Good experience in accounting systems

Required Skills and Capabilities:

• Turkish Nationality Preferable
• English language proficiency: Good.
• MS-Office proficiency: Advanced.
• Good communication and social skills.
• Accurate, structured, flexible, and responsible.
• Ability to transfer gained skills to other staff.
• Empathy with organizational vision, mission, goals, and objectives; commitment to humanitarian principles and actions.

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding preventing sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.