Finance Associate (Roster) At UNOPS

Background Information – IPAS

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management, and Infrastructure. IPAS has three main roles:

Support to operations in the field offices: IPAS provides timely advice and supports actively finding solutions to everyday implementation challenges based on policy and best practices. It also provides operational support in specific areas.

Business efficiency: IPASrecommends changes to policies, processes, and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation in line with policy and business needs.

Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

Sneak peek of our working environment:
https://www.youtube.com/watch?v=z8CyuSqczvI

Please note that we are building a roster of qualified Finance professionals who are interested in both short-term and long term opportunities.

Functional Responsibilities

Under the guidance and direct supervision of the IPAS Finance Specialist, the Finance Associate will work in close collaboration with the UNOPS operations, program, and project staff. The incumbent will be responsible for providing transactional, advisory, and oversight services while performing the following duties and responsibilities:

Project Accounting

• Support in pre-cleaning Journals (GLJE) recording transactions that are not possible through the normal process of Receipts, Payments, or Payroll or to correct an accounting error;
• Global Support Services (GSS) waiver review and escalation to the policyholder. Ensuring GSS rates are applied and posted as per current policy;
• Support HQ units on financial-related matters as needed.

Budgets Monitoring and Control

• Support pre-clearing budgets in conformity with UNOPS Financial Rules and Regulations and the funding source legal agreement;
• Support in the review and adjustments of project budget revisions;
• Support in the review of the project classification as agent or principal as per IPSAS;
• Support in correctly setting up projects in the system in regard to interest eligibility, cost recovery, etc.

Financial Reporting and Project closure

• Assist in the implementation of reporting systems and reports to meet Funding source requirements and UNOPS Financial Rules and Regulations;
• Prepare periodic financial statements to fund sources and external clients in compliance with established reporting requirements;
• Reconcile projects’ expenditure/revenues as recorded in General Ledger when needed;
• Reconcile expenditures reported from Financial Dashboard;
• Assist Field Offices with Financial reporting and analysis;
• Resolve Financial Reporting system issues with Finance Practice Group and ICT at HQ;
• Provide reports as needed for year-end closure activities;
• Assist field offices with the support needed relating to reporting and project closure;
• Review and prepare draft final financial statement related to project closure;
• Follow up with field offices on pending projects due for closure;
• Provide training on project closure and reporting to field colleagues, remotely and on-site;
• Develop monitoring tools and dashboards as required

Audit

• Assist with audits and self-audits and quality assurance activities as required;
• Assist in the preparation of ad-hoc reports as requested by internal/external auditors;
• Coordinate collection of audit samples and requirements during internal/external audit exercise(s);
• Support the implementation of audit recommendations as may be required.

Education/Experience/Language requirements

Education:

• Completion of secondary/high school is required;
• A higher degree (Bachelor’s or Master’s), preferably in Finance, Accounting, Economics, Business Administration, International Business, Management, or another finance-related field is considered an asset and can be a substitute for some years of relevant working experience;
• Relevant certification in financial management or accounting is an added advantage.

Experience:

• Minimum 6 years of experience (or less depending on academic credentials) in Finance/Accounting or a relevant field is required;
• Experience in the use of Google Suite/Workspace (in particular Sheets, Docs) or MS Office (Excel / Word) is required;
• Experience in project accounting or management accounting is desired;
• Knowledge of international accounting standards, especially IPSAS is an asset;
• Experience in dealing with UN organizations is desirable.

Languages:

• Full working knowledge of English;
• Knowledge of French and/or Spanish would be an asset.

Contract type, level, and duration

• Contract type: ICA
• Contract level: Local ICA Support 6 / LICA-6
• Contract duration: Open-ended full-time contract & short-term /part-time assignments, depending on the Hiring Unit’s needs.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

UN City in Copenhagen – short presentation:
https://www.youtube.com/watch?v=oF25xfMW0KQ

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups that are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.