Finance Associate, Supply Chain Management Unit (SCMU), Copenhagen, Denmark, G6 At United Nations Population Fund

The Position:

The Finance Associate position is located in the Finance Team within Pillar 4 – Support Services in the Supply Chain Management Unit (SCMU). The position reports directly to the Senior Finance Associate. The Finance Associate will work closely with other SCMU colleagues, other HQ Business Units particularly with the Finance Branch, the Regional Offices and the Country Offices and with a number of external partners.

How you can make a difference:

UNFPA occupies a unique position in the sexual and reproductive health commodity ecosystem as a critical player in supply chain management, a leading public procurer of sexual and reproductive health commodities, a trusted partner to national governments, and one of the few organizations with the scale and partnerships necessary to build accountability for last mile delivery.

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes.

Job Purpose:

The Finance Associate will provide foundational support and ensuring smooth day-to-day financial operations, ensuring a robust management and controllership of SCMU’s financial activities

You would be responsible for:

You will be responsible to support the Senior Finance Associate with:

A. Supporting role in financial management and controllership of SCMU’s financial activities to achieve:

• Monitor and analyse all accounts receivable functions, ensuring accurate and timely financial transactions and record-keeping.
• Input the budget setup in the UNFPA Enterprise Resource Planning system, support the annual SCMU budget planning, and liaise with Division of Management Services (DMS) for budget approvals and amendments.
• Review and approve invoices, maintain data accuracy in financial systems, reconcile Third Party Procurement (TPP) orders with the General Ledger, and provide analysis of accounting transactions.
• Prepare quarterly control reports, monitor financial exceptions, analyse budget expenditures, and supervise payroll expenditure reports, ensuring accuracy and compliance.
• Provide technical guidance on financial matters to SCMU programme and budget managers and manage shared cost allocations.
• Support and implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.

B. Capacity Strengthening

• Support the implementation of UNFPA’s capacity-strengthening initiatives.
• Train supply chain professionals whenever possible and support their development through sharing knowledge and experience.

C. Thought Leadership, Knowledge Sharing and Advisory

• Appreciate UNFPA’s supply chain thought leadership through awareness and incorporating such initiatives into the overall approach to day-to-day activities.
• Actively contribute to an environment of knowledge retention and sharing by following best practices for supply chain implementation.
• Support improved supply chain execution by incorporating best practices and continuous improvement into day-to-day activities.

D. Partnerships and Resource Mobilization

• Support UNFPA’s value proposition and relationships with donors and partners.
• Assist with the preparation of SCMU’s resource mobilization proposals in particular with data and analysis.

E. Collaboration and Representation

• Maintain effective collaboration with relevant stakeholders within UNFPA to ensure coordinated and effective tailored solutions for each area of intervention.
• Maintain relationships with supply chain counterparts with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Attend and participate as required in SCMU and UNFPA in meetings related to supply chain management functions.

G. Carry out any other duties as may be required by the Chief, SCMU.

Qualifications and Experience:

Education:

• Completion of secondary education is required.
• A University degree at Bachelor Level in Accounting, Finance, Business Administration, International Commerce, or equivalent field is an asset.
• A professional certification such as Certified Public Accountant (CPA), Certified Management Accountant (CMA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Management Accountants (CIMA) would be an additional asset.

Knowledge and Experience:

• A minimum of six (6) years of relevant, progressively responsible experience in financial management, accounting and/or a related area is required.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is required.
• Experience using Enterprise Resource Planning (ERP) is required.
• Experience working in a matrix organizational structure is an asset.
• Basic proficiency in project management skills is an asset.
• Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and the humanitarian community is an asset.

Languages:

Fluency in English is required. Working knowledge of another official UN language is an asset.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Understanding of maintaining data accuracy in financial systems
• Knowledge of preparing quarterly control reports, monitor financial exceptions, analyse budget expenditures, and supervise payroll expenditure reports, ensuring accuracy and compliance.
• Ability to provide technical guidance on financial matters to budget managers and manage shared cost allocations.
• Implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.