Finance Coordinator At Fred Hollows Foundation

• Do you want to do work that really matters? Help us end avoidable blindness
• Full time, 2-year contract role with possible renewal based in Vientiane Capital, Laos (Flexible work arrangements available)
• Closing Date: 30th April 2024

ABOUT THE FRED HOLLOWS FOUNDATION

The Fred Hollows Foundation is an international development organisation working to prevent blindness and restore sight. This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation is known around the world as an organisation that works with purpose and determination. With a reputation for excellence, we are well known for making change happen.

The Foundation has grown to work in more than 25+ countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.

We are also proud to announce we were awarded the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards. The Foundation is also endorsed and in partnership with The Life You Can Save.

To find out more about our work, please visit our website https://www.hollows.org

ABOUT YOU

You have a strong understanding of financial and accounting systems. You are a team player, approaching challenges with a result-oriented, creative, and entrepreneurial mindset. Your ability to manage emotions and stress positively enables you to build rapport and resolve conflicts effortlessly. You thrive in a flexible and agile work environment, adept at performing both strategic and technical analysis under time constraints. While capable of working independently, you also proactively seek guidance and advice. Your excellent multicultural literacy makes you an asset to our international team, while your communication and facilitation skills ensure effective collaboration. Highly organized, you excel at multitasking and prioritizing tasks, comfortable working both independently and as part of a team.

THE OPPORTUNITY

The role of the Finance Coordinator is to ensure process integrity in FHF Lao PDR’s program operations, fully meeting established institutional policies, standards and donor requirements across budget execution, in-country banking operation, bank/cash advance reconciliation and CSN/donor reporting.

KEY RESPONSIBILITIES

The Finance Coordinator will own the outcomes of:

• Monitor and report on project and workstream finance management activities to ensure efficiency and consistency with established work plans to support Program management.
• Support the monitoring of project budget and track expenditures to ensure that program resources are optimally allocated and utilized.
• Support the manager in providing guidance to the project team and key stakeholders on the procedures, policies, and tools of all operational transactions.
• Provide proactive support on financial management practices, onsite training and mentoring to project partners in financial planning and reporting of FHF projects and closely monitoring the compliance to FHF financial regulations by the partners.
• Support the manager to identify financial issues from across projects and workstreams and to advise project staff on remedial measures to maintain integrity of delivery and improve financial operational processes to increase efficiency.
• Support Country Manager on the asset management, external audits, HQ’s internal audit, document filing, and other office accounting tasks.
• Build finance management capability within and across teams and partners to drive a culture of engagement and collaboration within The Foundation.
• Collaborate with financial coordinator cluster country teams, CSN (Finance and Operations Coordinator-Asia/Global Program) and Head office.
• Other tasks as requested by line manager.

DELIVERY

• Place initial screening and controls on country office spending, procurement requests and contract issuance.
• Verify data and ensure data entry and document consistency from spending and expenses of specific project/output management.
• Identify financial issues and risks that will affect consistent program and delivery and report to the manager.
• Maintain financial filing system, reporting/documentary quality to support reporting to donors (e.g. ANCP) and program stakeholders.
• Work with Operation Coordinator and Country Manager to develop, monitor/manage detailed procurement plans, requisition procedures, budget execution plans and schedules in line with yearly work programs and budget lines.
• Consolidate financial documentation for projects and ensure accuracy of project financial reporting.

WHAT YOU’LL NEED TO SUCCEED

• Bachelor’s degree or equivalent in finance and accounting or other related field of study required.
• Strong experience in auditing, accounting, budgeting, reporting, risk management and financial management at international organizations, or multinational businesses.
• Strong competence in the use of standard software programs: Excel, Word, PowerPoint and Outlook.
• Experience with international accounting software.
• Clear communication skills verbally and in writing in English required, with excellent Lao language skills.
• Proven experience in promoting an organizational culture of trust, transparency, respect, and partnership.
• Proven experience in processing and sharing information effectively.

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you.

To find out more about our benefits click here